Burroakcs is hiring: Front Desk Secretary in Burr Oak Township

A Front Office Secretary is responsible for providing administrative support to an organization, serving as the point of contact for visitors and managing the front office's day-to-day operations. They handle tasks like greeting visitors, answering phone calls, managing schedules, and performing general office duties.

Key Responsibilities:

1. Greeting and assisting visitors: Providing a friendly and professional welcome to visitors and directing them to the appropriate person or office.
2. Managing phone calls: Answering and directing phone calls, taking messages, and screening calls as needed.
3. Scheduling and managing appointments: Maintaining calendars, scheduling meetings, and coordinating travel arrangements.
4. Performing administrative tasks: Filing, data entry, photocopying, and managing incoming and outgoing mail and packages.
5. Maintaining a clean and organized front office: Ensuring the reception area is tidy and well-maintained.
6. Providing general office support: Assisting with various administrative tasks and errands as needed.
7. Handling correspondence: Typing letters, preparing reports, and managing other office correspondence.
8. Managing databases: Maintaining and updating databases for the organization.
9. Prioritizing workloads: Managing and prioritizing tasks to ensure efficiency.

Required Skills:

• Strong communication skills: Both verbal and written communication skills are essential.
• Customer service skills: Providing friendly and efficient service to visitors and callers.
• Organizational skills: Managing schedules, filing, and maintaining records.
• Multitasking and time management: Handling multiple tasks and prioritizing workload effectively.
• Attention to detail: Ensuring accuracy in all tasks and duties.
• Problem-solving skills: Addressing issues and resolving problems efficiently.
• Ability to work under pressure: Maintaining composure and efficiency in a busy office environment.

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