Project Admin/Secretary (Administrative Assistant) Job at Solomon Page in Burban

Overview

Our client, a top media and entertainment company, is looking for an administrative assistant for their Lake Buena Vista, Florida office. This role is ideal for an administrative professional who thrives in fast-paced environments and enjoys keeping teams organized, connected, and moving forward. As the Project Admin/Secretary, you’ll be at the center of communication, scheduling, and logistics — helping ensure smooth operations with professionalism and discretion. You’ll collaborate with project leaders, manage daily priorities, coordinate travel, set up meetings, handle expense reports, and maintain office resources.

Responsibilities

• Serve as primary contact for all communication, handling interactions professionally
• Manage calendars, coordinate meetings, and plan travel for project team members
• Track priorities, action items, and follow through on deadlines
• Provide office administration support including filing, expense reports, SAP workflow, and supply management
• Set up and tear down conference rooms; support executive site walks and visitor logistics
• Monitor custodial services and escalate issues when needed
• Uphold confidentiality, discretion, and diplomacy in all matters

Contract Details

• Onsite Requirements: Onsite Monday–Friday each week (occasional overtime possible with approval)
• Start Date: January 5, 2026
• End Date: January 4, 2027 (12-month contract)
• Schedule: 8:00 AM – 5:00 PM
• Compensation: $22.50/hour
• Type: Full-time, non-exempt (eligible for overtime pay)

Required Qualifications

• Minimum 3 years of proven administrative experience in a corporate or project team environment
• Strong communication skills (written, verbal, interpersonal) with a team-oriented mindset
• Highly organized with the ability to manage multiple tasks, competing demands, and shifting priorities
• Proactive and self-motivated with excellent judgment and discretion
• Computer proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to adapt to new technologies (MAC, iPhone, iPad)
• Flexibility to adjust schedule when needed (early mornings/late evenings)
• Strong interpersonal skills to work with all levels of management

Preferred Qualifications

• Experience with Keynote, Workday, teleconferencing, Adobe Acrobat Pro, or Visio
• Spanish language skills
• Bachelor’s degree (preferred, not required)

Must Haves

Excellent communication skills, detail-oriented, proactive, collaborative, self-starter, motivated, and a strong team player.

If you meet the required qualifications and are interested in this role, please apply today.

About Solomon Page

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.