Detroit Public Schools Community District
Program Associate II - ESE Financial Operations
Detroit Public Schools Community District, Detroit, Michigan, United States, 48228
Overview
Job Title:
Program Associate II, ESE Financial Operations Location:
Fisher Building Salary:
$49,420 - $78,982 Reports to:
Assistant Director of ESE Financial Operations Bargaining Unit:
OSAS Benefits Eligible:
Yes Telecommuting Eligibility:
Eligible for telecommuting up to 20% (One day per week) In accordance with the Agreement between Organization of School Administrators and Supervisors (OSAS) and the Board of Education of the School District of the City of Detroit, the following vacancy is announced. Position Summary
The Program Associate is a member of the ESE Financial Operations team, which manages ESE financial information. The Program Associate will support the Assistant Director, ESE Financial Operations and ESE school-based and central office staff with budget, payroll, procurement, and accounts payable functions. Minimum Qualifications
2-4 years of experience working in an accounting/finance role Knowledge of fund accounting Knowledge of Michigan School accounting, preferred Experience and aptitude in the use of computerized software systems Proficiency in Microsoft Office Suite, required Intermediate Excel skills (pivot tables, SUMIFS) PeopleSoft experience, preferred Excellent mathematical skills with high attention to detail Demonstrated ability to manage workflow with an emphasis on accuracy, customer service and timeliness Ability to manage busy workload, multiple projects and meet stringent deadlines, required Ability to communicate clearly and concisely, both orally and in writing Ability to perform duties with awareness of all district requirements and Board of Education policies Experience working with diverse populations
Essential Functions
Works with internal and external stakeholders to process reimbursements and procure and pay for goods and services Process purchase requisitions for assigned departments/locations Process invoices for payment Create and own processes for tracking and recording timely payment of invoices and purchase order balances; and providing monthly updates to the Assistant Director Process bi-weekly payroll for assigned departments/locations Serve as a backup for the preparation of ESE payroll Assist with maintaining accurate payroll records Track, monitor and follow up on ESE department requisitions Assist with training new ESE staff on finance procedures Provide general operational support to all ESE administrators including ESE and Finance Manager(s) Create PowerPoint presentations, and with support, data reports that clearly and efficiently communicate status and trends to project teams and leadership Investigate and resolve problems associated with payment from requisition to payment Assist with fiscal year end assignments Support the onboarding process for new ESE hires as required Support ESE department at community events Transport ESE materials and resources to District locations as needed Review, organize, and recommend process changes and enhancements Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form Serve as a lead ESE support contact for DPSCD personnel, parents, and community stakeholders by responding completely and accurately to inquiries in a timely manner, over the phone, online, and in person Serve as a liaison between internal DPSCD department contacts (e.g., ESE, the Office of Finance, Contracts and Procurement, Human Resources, Finance, Technology, etc.), as well as external contacts (e.g., Wayne RESA), and other relevant entities Remain up to date on District policies and procedures related to areas of responsibility Value, solicit, and integrate perspectives of others Assist with the development and delivery of professional development, including maintaining reference materials, and support resources to ensure effective communication and implementation of ESE processes and procedures Perform other duties as assigned by the ESE Assistant Superintendent or designee
Security Clearance
Internal Applicants: If you are a current Detroit Public Schools Community District employee, you do not have to submit a new security clearance, unless your new role requires a different type of criminal background check. External Applicants: In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at the point of hiring. Method Of Application
Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered. Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested. Applicants requesting assistance during the application process should contact the Office of Human Resources via email at [email protected] or phone at (313) 873-6897. DPSCD does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, Contact the Civil Rights Coordinator for more information at (313) 240-4377 or . Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries Education Administration Programs Note: This refined description preserves the essential job details while removing nonessential boilerplate and extraneous formatting from the original. #J-18808-Ljbffr
Job Title:
Program Associate II, ESE Financial Operations Location:
Fisher Building Salary:
$49,420 - $78,982 Reports to:
Assistant Director of ESE Financial Operations Bargaining Unit:
OSAS Benefits Eligible:
Yes Telecommuting Eligibility:
Eligible for telecommuting up to 20% (One day per week) In accordance with the Agreement between Organization of School Administrators and Supervisors (OSAS) and the Board of Education of the School District of the City of Detroit, the following vacancy is announced. Position Summary
The Program Associate is a member of the ESE Financial Operations team, which manages ESE financial information. The Program Associate will support the Assistant Director, ESE Financial Operations and ESE school-based and central office staff with budget, payroll, procurement, and accounts payable functions. Minimum Qualifications
2-4 years of experience working in an accounting/finance role Knowledge of fund accounting Knowledge of Michigan School accounting, preferred Experience and aptitude in the use of computerized software systems Proficiency in Microsoft Office Suite, required Intermediate Excel skills (pivot tables, SUMIFS) PeopleSoft experience, preferred Excellent mathematical skills with high attention to detail Demonstrated ability to manage workflow with an emphasis on accuracy, customer service and timeliness Ability to manage busy workload, multiple projects and meet stringent deadlines, required Ability to communicate clearly and concisely, both orally and in writing Ability to perform duties with awareness of all district requirements and Board of Education policies Experience working with diverse populations
Essential Functions
Works with internal and external stakeholders to process reimbursements and procure and pay for goods and services Process purchase requisitions for assigned departments/locations Process invoices for payment Create and own processes for tracking and recording timely payment of invoices and purchase order balances; and providing monthly updates to the Assistant Director Process bi-weekly payroll for assigned departments/locations Serve as a backup for the preparation of ESE payroll Assist with maintaining accurate payroll records Track, monitor and follow up on ESE department requisitions Assist with training new ESE staff on finance procedures Provide general operational support to all ESE administrators including ESE and Finance Manager(s) Create PowerPoint presentations, and with support, data reports that clearly and efficiently communicate status and trends to project teams and leadership Investigate and resolve problems associated with payment from requisition to payment Assist with fiscal year end assignments Support the onboarding process for new ESE hires as required Support ESE department at community events Transport ESE materials and resources to District locations as needed Review, organize, and recommend process changes and enhancements Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form Serve as a lead ESE support contact for DPSCD personnel, parents, and community stakeholders by responding completely and accurately to inquiries in a timely manner, over the phone, online, and in person Serve as a liaison between internal DPSCD department contacts (e.g., ESE, the Office of Finance, Contracts and Procurement, Human Resources, Finance, Technology, etc.), as well as external contacts (e.g., Wayne RESA), and other relevant entities Remain up to date on District policies and procedures related to areas of responsibility Value, solicit, and integrate perspectives of others Assist with the development and delivery of professional development, including maintaining reference materials, and support resources to ensure effective communication and implementation of ESE processes and procedures Perform other duties as assigned by the ESE Assistant Superintendent or designee
Security Clearance
Internal Applicants: If you are a current Detroit Public Schools Community District employee, you do not have to submit a new security clearance, unless your new role requires a different type of criminal background check. External Applicants: In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at the point of hiring. Method Of Application
Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered. Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested. Applicants requesting assistance during the application process should contact the Office of Human Resources via email at [email protected] or phone at (313) 873-6897. DPSCD does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, Contact the Civil Rights Coordinator for more information at (313) 240-4377 or . Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries Education Administration Programs Note: This refined description preserves the essential job details while removing nonessential boilerplate and extraneous formatting from the original. #J-18808-Ljbffr