Aston Carter
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Accounts Payable Specialist
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Aston Carter This leading vet clinic is looking for their next AP Specialist to join their team! If you want to work for a company that has a love for animals, apply now! Qualifications 2+ years of accounts payable experience. Ability to process 400+ invoices weekly Experience with manual invoice entry Experience with mid-large ERP software Job Description We are seeking an Accounts Payable Specialist to manage multiple locations alongside other AP Specialists and the AP Manager. This role involves manually managing the AP inbox daily, processing bills accurately, and ensuring proper general ledger coding of invoices. The position requires establishing a good working relationship with both employees and vendors. Responsibilities Manage multiple locations with other AP Specialists and AP Manager. Manually manage AP inbox daily, ensuring bills are entered into Chase360. Respond to internal and external emails efficiently. Reconcile vendor AR aging to our vendor payable balance. Review new and updated vendor documentation for the AP Manager. Organize emails into the correct folders and follow up as needed. Process bills accurately and ensure proper backup is attached. Ensure correct general ledger coding of invoices. Perform account maintenance, recording entries, and reconciling books of accounts. Verify vendor accounts, pay vendors, and resolve invoice or payment discrepancies. Ensure check requests and employee expense reports are properly documented. Download all online invoices promptly to prevent late payments. File paperwork correctly, whether in a filing system or electronically. Assist with W9’s and 1099s to ensure proper tax reporting. Stay informed of regulatory requirements and best accounting practices. Assist in special projects as needed. Work overtime as required. Pay And Benefits The pay range for this position is $24.04 - $30.00/hr. Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Newport Beach,CA. Application Deadline This position is anticipated to close on Oct 14, 2025. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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Accounts Payable Specialist
role at
Aston Carter This leading vet clinic is looking for their next AP Specialist to join their team! If you want to work for a company that has a love for animals, apply now! Qualifications 2+ years of accounts payable experience. Ability to process 400+ invoices weekly Experience with manual invoice entry Experience with mid-large ERP software Job Description We are seeking an Accounts Payable Specialist to manage multiple locations alongside other AP Specialists and the AP Manager. This role involves manually managing the AP inbox daily, processing bills accurately, and ensuring proper general ledger coding of invoices. The position requires establishing a good working relationship with both employees and vendors. Responsibilities Manage multiple locations with other AP Specialists and AP Manager. Manually manage AP inbox daily, ensuring bills are entered into Chase360. Respond to internal and external emails efficiently. Reconcile vendor AR aging to our vendor payable balance. Review new and updated vendor documentation for the AP Manager. Organize emails into the correct folders and follow up as needed. Process bills accurately and ensure proper backup is attached. Ensure correct general ledger coding of invoices. Perform account maintenance, recording entries, and reconciling books of accounts. Verify vendor accounts, pay vendors, and resolve invoice or payment discrepancies. Ensure check requests and employee expense reports are properly documented. Download all online invoices promptly to prevent late payments. File paperwork correctly, whether in a filing system or electronically. Assist with W9’s and 1099s to ensure proper tax reporting. Stay informed of regulatory requirements and best accounting practices. Assist in special projects as needed. Work overtime as required. Pay And Benefits The pay range for this position is $24.04 - $30.00/hr. Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Newport Beach,CA. Application Deadline This position is anticipated to close on Oct 14, 2025. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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