Office Coordinator Job at The Larko Group in Chicago

Recruiting Assistant, Temporary Division

Are you the type of person who loves keeping things running smoothly, brings positive energy to the office, and enjoys being the go-to problem solver? A leading financial services firm is looking for an Office Coordinator to join their collaborative and dynamic team! In this role, you’ll be the heartbeat of the office, making sure day-to-day operations flow seamlessly, supporting a collaborative group of professionals, and adding a touch of fun and organization to everything you do!

This is a Temporary-to-Hire opportunity!

Responsibilities

• Welcome and assist clients, visitors, and team members respectfully and professionally.
• Manage incoming and outgoing phone calls and emails, directing them to the appropriate colleagues.
• Maintain a neat and organized front desk area.
• Handle mail and delivery services, including sorting, distributing, and ensuring timely processing.
• Assist with data entry, document preparation, and other administrative responsibilities as needed.
• Coordinate and schedule meetings and conference room bookings.
• Monitor and maintain kitchen and office supply levels to ensure stock is always available.
• Coordinate equipment repairs and maintenance, including printers and kitchen appliances.
• Collaborate with building management to ensure a clean and safe office environment.
• Report and manage office repairs, maintenance, and safety issues as they arise.
• Assist employees with travel bookings, including flights, accommodation, and transportation.
• Help manage travel itineraries and ensure a smooth travel experience.
• Assist in organizing company events and social gatherings.
• Coordinate catering, decorations, and other event-related logistics.
• Ensure effective communication within the office by managing internal announcements and notices.
• Assist with distributing mail, emails, and phone messages to colleagues.
• Assist in maintaining accurate employee lists and directories.

Ideal Experience

• Bachelor’s Degree from a 4-year university in business administration or a related field is required.
• 1 – 3 years of experience in an office environment.
• Excellent communication and interpersonal skills.
• Professional and friendly demeanor.
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.
• Ability to handle multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
• Basic knowledge of office equipment and maintenance.
• Previous office coordination or administrative experience preferred.

The company offers a base pay range of $25.00/hr - $30.00/hr.

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach.