The Larko Group is hiring: Executive Assistant in Chicago

A prominent financial firm is seeking a confident, resourceful, and resilient Executive Assistant to provide high-level support to a Managing Partner. This is a fast-paced and highly visible role that requires exceptional organizational skills, sound judgment, and the ability to thrive in a dynamic environment.

The Executive Assistant will play a pivotal role in managing a complex and demanding schedule, coordinating frequent domestic and international travel, and ensuring flawless execution of numerous meetings. Acting as a trusted right-hand, this individual will handle confidential information with utmost discretion while serving as a key liaison across the firm and with external stakeholders.

Success in this role requires strong interpersonal skills, a proactive mindset, and the ability to anticipate needs before they arise. The ideal candidate will be adept at balancing multiple priorities under pressure, solving problems creatively, and maintaining a positive, professional demeanor in all interactions.

Responsibilities

• Managing and maintaining a complex and extensive calendar with multiple changes daily.
• Formatting, editing, proofreading, preparing, and ensuring the timely delivery of all designated client projects.
• Organizing and managing all travel itineraries (both domestically and globally), meetings, and board meetings with continued updates and changes.
• Supporting the consultant and client relationship, including consultant expenses, client invoices/receivables, and other financial reports.
• Creating and maintaining an efficient file management and follow-up system for all processes.
• Maintaining client communications, consistently building strong relationships and good rapport internally and externally.
• Maintaining the accuracy, quality, and integrity of all information in the database.
• Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading.
• Generating new ideas through seeking out creative approaches and better ways of doing things.
• Setting priorities and reviewing progress against goals regularly.
• Multitasking effectively and efficiently.

Ideal Experience

• A college degree is strongly preferred.
• 6+ years of administrative experience in roles requiring strong project coordination.
• Demonstrating business acumen and financial awareness.
• Proficient knowledge of all Microsoft Office products.
• Experience with Google Docs, Google Drive, and Airtable.
• Exposure and interest in utilizing AI, bringing cutting-edge tech skills.
• Excellent communication skills, verbal, written, and listening.
• Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications.
• Professional services experience is a plus.

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative