Administrative Assistant Job at Taylor Hodson Staffing in New York

Job Overview

We’re seeking a highly organized Administrative Assistant to support our team in a fast-paced professional services environment. The ideal candidate will be detail-oriented, resourceful, and comfortable managing a wide range of administrative tasks to keep operations running smoothly while maintaining a polished office experience.

The base pay range for this role is $25.00/hr - $28.00/hr, provided by Taylor Hodson Staffing. Your actual pay will be based on your skills and experience.

Key Responsibilities:

• Provide comprehensive administrative support including calendar management, meeting scheduling, and preparation of agendas and materials.
• Serve as the first point of contact for visitors and clients—greet guests professionally, manage conference room scheduling, and ensure meeting spaces are prepared and equipped.
• Coordinate document preparation, data entry, and report generation with a high degree of accuracy and attention to detail.
• Track deadlines and follow up on outstanding items to keep projects on schedule.
• Assist with expense reports, invoice processing, and maintaining organized digital and physical filing systems.
• Liaise with internal departments and external vendors to coordinate logistics for projects and day-to-day operations.
• Support special initiatives, presentations, and team projects as needed.

Qualifications:

• 1–3 years of administrative or operational support experience, ideally within a professional or financial services environment.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks in a deadline-driven setting.
• Excellent written and verbal communication skills; capable of drafting and editing professional correspondence.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general comfort with learning new software.
• Reliable, adaptable, and self-motivated with a proactive approach to problem-solving.
• Bachelor's Degree - Preferred

What We Offer:

• Exposure to a professional, team-oriented environment with opportunities for growth
• A role that offers variety, responsibility, and impact on day-to-day operations

Taylor Hodson Staffing is an equal opportunities employer and welcomes applications from diverse candidates.