Florida State University
Program Associate, Office of the General Counsel
Florida State University, Tallahassee, Florida, us, 32318
Department
Office of the General Counsel
Responsibilities
Serve as the first point of contact for individuals calling or visiting the Office of the General Counsel; assist with problem solving for day-to-day operations of the office, including independent research and handling of a variety of basic administrative matters; assist in establishing work priorities and assignments of OPS student assistants; manage the daily office Outlook calendar, to include scheduling of the library/conference room; prepare, track receive, and process incoming and outgoing mail daily, including express and certified.
Research, coordinate, and process all purchasing needs of the office with staff, University personnel and Suppliers, using purchasing formats such as P-Card, requisitions, purchase orders, including auxiliary PO's, and Interdepartmental Requisition forms; process and deposit incoming cash/checks and maintain the department deposit binder; assist with tracking, reviewing and reporting on the monthly reconciliation of departmental expenses.
Assist in coordinating and maintaining the office filing system; attend workshops, training sessions and other meetings to remain current on functions relative to the University and department operations; run errands on and off campus as needed; serve as inventory taker annually, as well as scheduling and sending property to Surplus as needed; perform other duties as assigned; and perform all duties of the position with detailed accuracy and a minimum of oversight.
Qualifications
High school diploma or equivalent and four years of experience. (Note: post-high school education can substitute for experience at the equivalent rate.) Valid Florida or Georgia Driver's License, or the ability to obtain prior to hire. Preferred Qualifications
Excellent communication skills and the ability to work effectively with staff and attorneys. Experience with office practices, procedures, and etiquette. Strong attention to detail and the ability to prioritize and organize tasks effectively with minimal supervision.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about our university and campuses.
Anticipated Salary Range
Starting Salary: Mid - High $30,000's, commensurate with education/experience.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034 .
Considerations
This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check .
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
Office of the General Counsel
Responsibilities
Serve as the first point of contact for individuals calling or visiting the Office of the General Counsel; assist with problem solving for day-to-day operations of the office, including independent research and handling of a variety of basic administrative matters; assist in establishing work priorities and assignments of OPS student assistants; manage the daily office Outlook calendar, to include scheduling of the library/conference room; prepare, track receive, and process incoming and outgoing mail daily, including express and certified.
Research, coordinate, and process all purchasing needs of the office with staff, University personnel and Suppliers, using purchasing formats such as P-Card, requisitions, purchase orders, including auxiliary PO's, and Interdepartmental Requisition forms; process and deposit incoming cash/checks and maintain the department deposit binder; assist with tracking, reviewing and reporting on the monthly reconciliation of departmental expenses.
Assist in coordinating and maintaining the office filing system; attend workshops, training sessions and other meetings to remain current on functions relative to the University and department operations; run errands on and off campus as needed; serve as inventory taker annually, as well as scheduling and sending property to Surplus as needed; perform other duties as assigned; and perform all duties of the position with detailed accuracy and a minimum of oversight.
Qualifications
High school diploma or equivalent and four years of experience. (Note: post-high school education can substitute for experience at the equivalent rate.) Valid Florida or Georgia Driver's License, or the ability to obtain prior to hire. Preferred Qualifications
Excellent communication skills and the ability to work effectively with staff and attorneys. Experience with office practices, procedures, and etiquette. Strong attention to detail and the ability to prioritize and organize tasks effectively with minimal supervision.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about our university and campuses.
Anticipated Salary Range
Starting Salary: Mid - High $30,000's, commensurate with education/experience.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034 .
Considerations
This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check .
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.