Florida State University
Program Associate - UBA Central Office (Multiple Vacancies)
Florida State University, Tallahassee, Florida, us, 32318
Department
University Business Administrators
Responsibilities
This position is responsible for providing transactional financial and administrative support to the University Business Administrator (UBA) Program for all participating UBA client sites and the UBA Central Office. Project assignments and locations will vary depending on the needs of the UBA client sites.
Utilizes the procurement module to work with UBA client sites to purchase goods and services. Enters unencumbered payment requests (ePRF) and serves as a power receiver to receive for procurement of goods and services. Serves as a P- Card Proxy. Confirms that all transactions are appropriate and follow University- related guidelines. Responsible for providing an accurate description of goods purchased and verifies the budget information for the P-Card charges. Codes the charge information of cardholders to appropriate accounts to finalize for entry into OMNI. Assist with account payables functions. Assists UBA client sites with travel actions which may include entering travel authorizations and expense reports. Ensures requests for travel reimbursements contain appropriate documentation. Assists UBA client sites by initiating HR activities which may include personnel actions, time and leave entry, recruiting processes, onboarding and separation paperwork, and mass appointments. Attends university Department Rep Meetings and HR Forums. Assists UBA client sites with reconciliations of general ledgers. Compares internal records to OMNI departmental ledger reports on a monthly basis to ensure that only appropriate transactions have been recorded in the ledger. Identifies any outstanding reconciling items and reports to site leader on discrepancies. Assists with auxiliary billing at client sites. Stays up-to-date on university financial practices by attending trainings and Financial Rep meetings.
Qualifications
A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about our university and campuses.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034 .
Considerations
This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check .
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
University Business Administrators
Responsibilities
This position is responsible for providing transactional financial and administrative support to the University Business Administrator (UBA) Program for all participating UBA client sites and the UBA Central Office. Project assignments and locations will vary depending on the needs of the UBA client sites.
Utilizes the procurement module to work with UBA client sites to purchase goods and services. Enters unencumbered payment requests (ePRF) and serves as a power receiver to receive for procurement of goods and services. Serves as a P- Card Proxy. Confirms that all transactions are appropriate and follow University- related guidelines. Responsible for providing an accurate description of goods purchased and verifies the budget information for the P-Card charges. Codes the charge information of cardholders to appropriate accounts to finalize for entry into OMNI. Assist with account payables functions. Assists UBA client sites with travel actions which may include entering travel authorizations and expense reports. Ensures requests for travel reimbursements contain appropriate documentation. Assists UBA client sites by initiating HR activities which may include personnel actions, time and leave entry, recruiting processes, onboarding and separation paperwork, and mass appointments. Attends university Department Rep Meetings and HR Forums. Assists UBA client sites with reconciliations of general ledgers. Compares internal records to OMNI departmental ledger reports on a monthly basis to ensure that only appropriate transactions have been recorded in the ledger. Identifies any outstanding reconciling items and reports to site leader on discrepancies. Assists with auxiliary billing at client sites. Stays up-to-date on university financial practices by attending trainings and Financial Rep meetings.
Qualifications
A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about our university and campuses.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034 .
Considerations
This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check .
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.