City of Lakewood, CA
Salary :
$133,536.00 - $162,324.00 Annually Location :
Lakewood, CA Job Type:
Full-Time Job Number:
2026-12 Department:
Administration Division:
City Clerk Opening Date:
10/06/2025 Closing Date:
10/28/2025 3:00 PM Pacific
Description Under administrative direction plans, organizes and directs the activities and operations of the City Clerk's Office which include maintaining official City documents, records and central files of minutes, ordinances, resolutions, contracts, agreements and other legal documents; oversees and coordinates municipal elections; serves as the Custodian of Records; and performs related work as required.
Examples of Duties Duties may include, but are not limited to the following: Administers and manages a variety of functions in the City Clerk's Office including statutory duties as established by Federal, State, and local laws such as the Elections Code, Government Code, Brown Act, Public Records Act, Political Reform Act, Voting Rights Act and Maddy Act. Plans, coordinates and prepares the City Council agenda and supporting documents for distribution. Plans, manages, and organizes municipal elections and special elections. Serves as the filing officer for campaign disclosure and statement of economic interests filings; manages the City's disclosure requirements for designated employees; ensures all candidates, political committees, elected officials, appointed officers and designated employees file in a timely manner. Plans, coordinates and supervises the classification, indexing and filing of City Council minutes. Manages the codification of the Lakewood Municipal Code and coordinates the updating of all Code books. Maintains custody of the City Seal, ensuring authentication of approved documents. Accepts legal service of claims, subpoenas and lawsuits filed against the City. Supervises, trains and evaluates the work of City Clerk' Office personnel. Oversees the operation of the City's records management program, including records preservation and destruction, and the City's document imaging system. Oversees the application process for the issuance of street closure/block party permits. Reviews and coordinates official notification to the public regarding public hearings, including legal advertising. Provides information and assistance to members of the public by locating documents and data and providing voter information. Responds to requests under the California Public Records Act. Acts as the City Council meeting secretary and takes and transcribes their minutes. Attends and participates in a variety of meetings. Prepares, manages and administers the City Clerk division budget. Notarizes City documents. Administers oaths and affirmations. Performs other related duties as required. Qualifications Education and Experience:
Graduation from an accredited college or university with a Bachelor's degree in business administration, public administration or a closely related field, five years of increasingly responsible experience in complex administrative office work in a City Clerk's office which includes running municipal elections, records and files maintenance, agenda preparation, responding to Public Records Act requests and the interpretation of codes and ordinances and one year of supervisory experience.
License/Certifications:
Possession of a valid Class "C" Operator's license issued by the California State Department of Motor Vehicles with a good driving record. Possession of, or ability to obtain a Notary Public certificate and Certified Municipal Clerk certificate within one year of appointment is required. Knowledge of:
Applicable Federal, State and municipal laws and procedures; legal requirements and procedures of the office of the City Clerk; principles and practices of office management, records information management and file systems; rules, practices and requirements of California law for the management of municipal elections; general municipal organization and administration; knowledge of the Elections Code, Government Code, California Public Records Act, Ralph M. Brown Act, Political Reform Act Voting Rights Act and Maddy Act; principles and practices of effective supervision and training; principles and practices of budget preparation and expenditure control; operation of computers and common word processing, spreadsheet and presentation software used in the workplace.
Skills and Abilities:
Plan, organize and direct the legally prescribed operations of the City Clerk's office; interpret, explain and work in accordance with a wide variety of laws, codes, and ordinances; coordinate municipal elections within legal guidelines; plan, organize and supervise the maintenance of an effective record keeping and filing system; take and transcribe council meeting minutes; prepare accurate and comprehensive reports; organize and prioritize a variety of projects and multiple tasks in a effective and timely manner; communicate effectively orally and in writing; establish and maintain cooperative effective relationships with City personnel, elected officials, outside agencies, and the general public; provide training and guidance to subordinates; operate a computer, using common word processing, spreadsheet and presentation software and other computerized equipment as required.
Physical and Mental Demands:
Ability to read, write, type, operate office tools and equipment such as a computer, calculator, typewriter, pencils and pens; the ability to drive City vehicles, be at work daily, communicate orally, in writing and over the phone; ability to lift and carry up to 25 pounds, and stand, walk, and sit for extended periods of time; and ability to see and hear within normal ranges. Supplemental Information The benefits package associated with regular full-time positions includes:
Retirement Formula - The City participates in the CalPERS retirement system 2% at 55 for "classic" CalPERS members and 2% at 62 for "new" CalPERS members 2. The City does not participate in Social Security Generous Leave Programs - 13 paid holidays; sick leave; and two weeks annual vacation (three weeks after three years, four weeks after 15 years) Health Insurance
- Cafeteria benefit plan includes medical and dental options (City participates in the CalPERS medical insurance plans). Employee cafeteria allowance for single employee only coverage is $1,359.02 per month; for employee +1 eligible dependent coverage is $1,590.00; and for employee + 2 or more eligible dependents coverage is $1,775.00. City paid life insurance, long-term disability and vision insurance for the employee. Other Benefits : Longevity pay beginning at the completion of 10 years of qualified service; career medical retiree benefit programs 1.
Benefits package information is based on current benefit information and subject to change, based on labor agreements; federal, state and/or local laws or resolutions.
2.
For qualified public employees who are "classic" CalPERS members and City employees with membership into CalPERS prior to 1/1/2013 enrollment will be into the 2% at 55 formula. Pension benefits for employees hired on or after 1/1/2013 and are "new" CalPERS members are subject to the Public Employees Pension Reform Act provisions and will be enrolled into the 2% at 62 formula. Selection Procedure : All properly submitted applications will be reviewed and evaluated. Those candidates appearing to have the best qualifications for the position will be invited to participate in the selection and examination process which may require any combination of the following: a written examination, a performance examination, and one or more oral interviews.
Not all applicants may be tested or interviewed.
Important Information
The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. APPLICATION PROCESS:
Applications must be filled out completely and clearly show that the qualifications are met. All statements made on the application are subject to investigation and verification. False statements will be cause for disqualification, removal from the Eligible List, or discharge from employment. Resumes may be attached, but will not be accepted in lieu of a standard City application form. All application materials become the property of the City of Lakewood and are not returnable.
COMPENSATION:
City employees are paid on a bi-weekly basis, therefore, published monthly salary is for illustration purposes only, rounded to whole dollars. Actual salary is based on hourly rate rounded to four decimal places.
EQUAL OPPORTUNITY:
The City of Lakewood does not discriminate on the basis of age, sex, race, color, religion, national origin, ancestry, marital status, disability status, gender expression, gender identity, transgender, or other protected class in its employment actions, decisions, policies and practices.
AMERICANS WITH DISABILITIES:
Qualified individuals with disabilities, as defined by the Americans with Disabilities Act, are encouraged to apply for City employment. Those who require a reasonable accommodation to take a test as part of the selection process must make such a request to the Personnel Department, in writing, at least three working days prior to the date of the testing procedure. Individuals requesting accommodation in the testing process will be required to provide documentation of such need.
IMMIGRATION REFORM & CONTROL ACT OF 1986:
In compliance with the Act, all new employees must verify their identity and entitlement to work in the United States by providing required documentation.
FINGERPRINTING:
Applicants who are selected for hire are fingerprinted during the pre-placement processing period. All fingerprints will be processed with the Department of Justice to verify criminal records or absence thereof.
RESTRICTIONS ON NEPOTISM:
The employment of relatives can create undesirable results, particularly in connection with performance evaluation, discipline, and general morale of other workers. Therefore, it is the city's policy that no relative of any City officer or employee to which this resolution applies shall be employed, if said City officer or employee is in a supervisory, lead or subordinate position over said relative in the areas of hiring, setting compensation, discipline or termination. "Relatives" for this purpose include son, daughter, mother, father, brother, brother-in-law, sister, sister-in-law, son-in-law, daughter-in-law, mother-in-law, father-in-law, aunt, uncle, nephew, niece, stepparent, stepchild, grandparent, grandchild, or persons living in the same household. The City does not prohibit employment of two people who are married to each other or who are the registered domestic partners of each other pursuant to the California Family Code (section 297 et seq.). Nonetheless, the City will not employ spouses or registered domestic partners in the same division or facility in situations where such action is determined to be inappropriate because of reasons of supervision, safety, security or morale.
PHYSICAL EXAMINATION :
Employment offers are conditional, based upon the successful completion of a medical examination which includes drug and alcohol screening for safety-sensitive positions. Physicals are performed by the City's designated physician at the City's expense. Candidates are cautioned not to quit their jobs or give notice to their current employer until they are determined to be medically qualified.
TUBERCULOSIS TESTING:
Candidates selected to work in a position requiring contact with children must submit a certificate or notice documenting that within the last two years they have been examined and found to be free of communicable tuberculosis. The certificate or notice must be signed by a licensed examining physician or public health agency.
POSSESSION OF A VALID CALIFORNIA DRIVER'S LICENSE:
Employees in classifications requiring possession of a valid California driver's license will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice program, which confirms possession of a valid driver's license and reflects the driving record.
LOYALTY OATH OR AFFIRMATION:
All City employees are required to sign a loyalty oath or affirmation prior to actual employment.
EMERGENCY SERVICE:
All City employees are required to perform assigned Emergency Service duties in the event of an emergency or disaster.
PROBATIONARY PERIOD:
Employees appointed to positions in the classified service are required to serve a probationary period of not less than six months. All other employees are considered at-will and serve at the pleasure of the appointing authority. The benefits package associated with regular full-time positions includes:
Retirement Formula
- The City participates in the CalPERS retirement system 2% at 55 for "classic" CalPERS members and 2% at 62 for "new" CalPERS members 2. The City does not participate in Social Security Generous Leave Programs
- 11 paid holidays; sick leave; and two weeks annual vacation (three weeks after three years, four weeks after 15 years) Health Insurance
- Cafeteria benefit plan includes medical and dental options (City participates in the CalPERS medical insurance plans). Employee cafeteria allowance for single employee only coverage is $1,359.02 per month; for employee +1 eligible dependent coverage is $1,590.00; and for employee + 2 or more eligible dependents coverage is $1,775.00. City paid life insurance, long-term disability and vision insurance for the employee Other Benefits : Longevity pay beginning at the completion of 10 years of qualified service; career medical retiree benefit programs
1
Benefits package information is based on current benefit information and subject to change, based on labor agreements; federal, state and/or local laws or resolutions.
2
For qualified public employees who are "classic" CalPERS members and City employees with membership into CalPERS prior to 1/1/2013 enrollment will be into the 2% at 55 formula. Pension benefits for employees hired on or after 1/1/2013 and are "new" CalPERS members are subject to the Public Employees Pension Reform Act provisions and will be enrolled into the 2% at 62 formula. 01
Which of the following best describes your highest level of education completed:
Some High School, did not graduate High School Graduate or G.E.D. 2+ years of college Associate's Degree Bachelor's Degree Master's Degree
02
Indicate the major of your degree:
N/A Business Administration Public Administration Other related field Other non-related field
03
Indicate the total number of years of increasingly responsible experience that you possess in complex administrative office work in a City Clerk's office which includes running municipal elections, record and files maintenance, agenda preparation, responding to Public Records Act requests and the interpretation of codes and ordinances:
Less than 6 months 6 months - 12 months 1 - 2 years 2 - 3 years 3 - 4 years 5+ years
04
Do you possess a California Notary Public Certificate?
Yes No
05
Do you possess a Certified Municipal Clerk designation?
Yes No
06
Indicate the years of work experience you possess working in a supervisory or lead capacity?
None Less than 6 months 6 months - 12 months 1 - 2 years 2+ years
07
Briefly describe your work experience with coordinating and overseeing municipal elections. 08
Briefly describe your work experience in administering a records and file maintenance program. 09
Briefly describe your work experience in preparing council meeting agendas. 10
Briefly describe your work experience in responding to Public Records Act requests. 11
Briefly describe your work experience in interpreting municipal codes and ordinances. 12
Briefly describe your work experience in administering Oaths and affirmations. 13
Briefly describe your work experience in taking and transcribing council meeting minutes. 14
Please indicate all of the computer software applications with which you are proficient.
Microsoft Excel Microsoft Word Mircrosoft PowerPoint Other
15
Please indicate the document manangement system(s) with which you are proficient.
None LaserFische Novus Agenda SIRE Technologies Other
Required Question
$133,536.00 - $162,324.00 Annually Location :
Lakewood, CA Job Type:
Full-Time Job Number:
2026-12 Department:
Administration Division:
City Clerk Opening Date:
10/06/2025 Closing Date:
10/28/2025 3:00 PM Pacific
Description Under administrative direction plans, organizes and directs the activities and operations of the City Clerk's Office which include maintaining official City documents, records and central files of minutes, ordinances, resolutions, contracts, agreements and other legal documents; oversees and coordinates municipal elections; serves as the Custodian of Records; and performs related work as required.
Examples of Duties Duties may include, but are not limited to the following: Administers and manages a variety of functions in the City Clerk's Office including statutory duties as established by Federal, State, and local laws such as the Elections Code, Government Code, Brown Act, Public Records Act, Political Reform Act, Voting Rights Act and Maddy Act. Plans, coordinates and prepares the City Council agenda and supporting documents for distribution. Plans, manages, and organizes municipal elections and special elections. Serves as the filing officer for campaign disclosure and statement of economic interests filings; manages the City's disclosure requirements for designated employees; ensures all candidates, political committees, elected officials, appointed officers and designated employees file in a timely manner. Plans, coordinates and supervises the classification, indexing and filing of City Council minutes. Manages the codification of the Lakewood Municipal Code and coordinates the updating of all Code books. Maintains custody of the City Seal, ensuring authentication of approved documents. Accepts legal service of claims, subpoenas and lawsuits filed against the City. Supervises, trains and evaluates the work of City Clerk' Office personnel. Oversees the operation of the City's records management program, including records preservation and destruction, and the City's document imaging system. Oversees the application process for the issuance of street closure/block party permits. Reviews and coordinates official notification to the public regarding public hearings, including legal advertising. Provides information and assistance to members of the public by locating documents and data and providing voter information. Responds to requests under the California Public Records Act. Acts as the City Council meeting secretary and takes and transcribes their minutes. Attends and participates in a variety of meetings. Prepares, manages and administers the City Clerk division budget. Notarizes City documents. Administers oaths and affirmations. Performs other related duties as required. Qualifications Education and Experience:
Graduation from an accredited college or university with a Bachelor's degree in business administration, public administration or a closely related field, five years of increasingly responsible experience in complex administrative office work in a City Clerk's office which includes running municipal elections, records and files maintenance, agenda preparation, responding to Public Records Act requests and the interpretation of codes and ordinances and one year of supervisory experience.
License/Certifications:
Possession of a valid Class "C" Operator's license issued by the California State Department of Motor Vehicles with a good driving record. Possession of, or ability to obtain a Notary Public certificate and Certified Municipal Clerk certificate within one year of appointment is required. Knowledge of:
Applicable Federal, State and municipal laws and procedures; legal requirements and procedures of the office of the City Clerk; principles and practices of office management, records information management and file systems; rules, practices and requirements of California law for the management of municipal elections; general municipal organization and administration; knowledge of the Elections Code, Government Code, California Public Records Act, Ralph M. Brown Act, Political Reform Act Voting Rights Act and Maddy Act; principles and practices of effective supervision and training; principles and practices of budget preparation and expenditure control; operation of computers and common word processing, spreadsheet and presentation software used in the workplace.
Skills and Abilities:
Plan, organize and direct the legally prescribed operations of the City Clerk's office; interpret, explain and work in accordance with a wide variety of laws, codes, and ordinances; coordinate municipal elections within legal guidelines; plan, organize and supervise the maintenance of an effective record keeping and filing system; take and transcribe council meeting minutes; prepare accurate and comprehensive reports; organize and prioritize a variety of projects and multiple tasks in a effective and timely manner; communicate effectively orally and in writing; establish and maintain cooperative effective relationships with City personnel, elected officials, outside agencies, and the general public; provide training and guidance to subordinates; operate a computer, using common word processing, spreadsheet and presentation software and other computerized equipment as required.
Physical and Mental Demands:
Ability to read, write, type, operate office tools and equipment such as a computer, calculator, typewriter, pencils and pens; the ability to drive City vehicles, be at work daily, communicate orally, in writing and over the phone; ability to lift and carry up to 25 pounds, and stand, walk, and sit for extended periods of time; and ability to see and hear within normal ranges. Supplemental Information The benefits package associated with regular full-time positions includes:
Retirement Formula - The City participates in the CalPERS retirement system 2% at 55 for "classic" CalPERS members and 2% at 62 for "new" CalPERS members 2. The City does not participate in Social Security Generous Leave Programs - 13 paid holidays; sick leave; and two weeks annual vacation (three weeks after three years, four weeks after 15 years) Health Insurance
- Cafeteria benefit plan includes medical and dental options (City participates in the CalPERS medical insurance plans). Employee cafeteria allowance for single employee only coverage is $1,359.02 per month; for employee +1 eligible dependent coverage is $1,590.00; and for employee + 2 or more eligible dependents coverage is $1,775.00. City paid life insurance, long-term disability and vision insurance for the employee. Other Benefits : Longevity pay beginning at the completion of 10 years of qualified service; career medical retiree benefit programs 1.
Benefits package information is based on current benefit information and subject to change, based on labor agreements; federal, state and/or local laws or resolutions.
2.
For qualified public employees who are "classic" CalPERS members and City employees with membership into CalPERS prior to 1/1/2013 enrollment will be into the 2% at 55 formula. Pension benefits for employees hired on or after 1/1/2013 and are "new" CalPERS members are subject to the Public Employees Pension Reform Act provisions and will be enrolled into the 2% at 62 formula. Selection Procedure : All properly submitted applications will be reviewed and evaluated. Those candidates appearing to have the best qualifications for the position will be invited to participate in the selection and examination process which may require any combination of the following: a written examination, a performance examination, and one or more oral interviews.
Not all applicants may be tested or interviewed.
Important Information
The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. APPLICATION PROCESS:
Applications must be filled out completely and clearly show that the qualifications are met. All statements made on the application are subject to investigation and verification. False statements will be cause for disqualification, removal from the Eligible List, or discharge from employment. Resumes may be attached, but will not be accepted in lieu of a standard City application form. All application materials become the property of the City of Lakewood and are not returnable.
COMPENSATION:
City employees are paid on a bi-weekly basis, therefore, published monthly salary is for illustration purposes only, rounded to whole dollars. Actual salary is based on hourly rate rounded to four decimal places.
EQUAL OPPORTUNITY:
The City of Lakewood does not discriminate on the basis of age, sex, race, color, religion, national origin, ancestry, marital status, disability status, gender expression, gender identity, transgender, or other protected class in its employment actions, decisions, policies and practices.
AMERICANS WITH DISABILITIES:
Qualified individuals with disabilities, as defined by the Americans with Disabilities Act, are encouraged to apply for City employment. Those who require a reasonable accommodation to take a test as part of the selection process must make such a request to the Personnel Department, in writing, at least three working days prior to the date of the testing procedure. Individuals requesting accommodation in the testing process will be required to provide documentation of such need.
IMMIGRATION REFORM & CONTROL ACT OF 1986:
In compliance with the Act, all new employees must verify their identity and entitlement to work in the United States by providing required documentation.
FINGERPRINTING:
Applicants who are selected for hire are fingerprinted during the pre-placement processing period. All fingerprints will be processed with the Department of Justice to verify criminal records or absence thereof.
RESTRICTIONS ON NEPOTISM:
The employment of relatives can create undesirable results, particularly in connection with performance evaluation, discipline, and general morale of other workers. Therefore, it is the city's policy that no relative of any City officer or employee to which this resolution applies shall be employed, if said City officer or employee is in a supervisory, lead or subordinate position over said relative in the areas of hiring, setting compensation, discipline or termination. "Relatives" for this purpose include son, daughter, mother, father, brother, brother-in-law, sister, sister-in-law, son-in-law, daughter-in-law, mother-in-law, father-in-law, aunt, uncle, nephew, niece, stepparent, stepchild, grandparent, grandchild, or persons living in the same household. The City does not prohibit employment of two people who are married to each other or who are the registered domestic partners of each other pursuant to the California Family Code (section 297 et seq.). Nonetheless, the City will not employ spouses or registered domestic partners in the same division or facility in situations where such action is determined to be inappropriate because of reasons of supervision, safety, security or morale.
PHYSICAL EXAMINATION :
Employment offers are conditional, based upon the successful completion of a medical examination which includes drug and alcohol screening for safety-sensitive positions. Physicals are performed by the City's designated physician at the City's expense. Candidates are cautioned not to quit their jobs or give notice to their current employer until they are determined to be medically qualified.
TUBERCULOSIS TESTING:
Candidates selected to work in a position requiring contact with children must submit a certificate or notice documenting that within the last two years they have been examined and found to be free of communicable tuberculosis. The certificate or notice must be signed by a licensed examining physician or public health agency.
POSSESSION OF A VALID CALIFORNIA DRIVER'S LICENSE:
Employees in classifications requiring possession of a valid California driver's license will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice program, which confirms possession of a valid driver's license and reflects the driving record.
LOYALTY OATH OR AFFIRMATION:
All City employees are required to sign a loyalty oath or affirmation prior to actual employment.
EMERGENCY SERVICE:
All City employees are required to perform assigned Emergency Service duties in the event of an emergency or disaster.
PROBATIONARY PERIOD:
Employees appointed to positions in the classified service are required to serve a probationary period of not less than six months. All other employees are considered at-will and serve at the pleasure of the appointing authority. The benefits package associated with regular full-time positions includes:
Retirement Formula
- The City participates in the CalPERS retirement system 2% at 55 for "classic" CalPERS members and 2% at 62 for "new" CalPERS members 2. The City does not participate in Social Security Generous Leave Programs
- 11 paid holidays; sick leave; and two weeks annual vacation (three weeks after three years, four weeks after 15 years) Health Insurance
- Cafeteria benefit plan includes medical and dental options (City participates in the CalPERS medical insurance plans). Employee cafeteria allowance for single employee only coverage is $1,359.02 per month; for employee +1 eligible dependent coverage is $1,590.00; and for employee + 2 or more eligible dependents coverage is $1,775.00. City paid life insurance, long-term disability and vision insurance for the employee Other Benefits : Longevity pay beginning at the completion of 10 years of qualified service; career medical retiree benefit programs
1
Benefits package information is based on current benefit information and subject to change, based on labor agreements; federal, state and/or local laws or resolutions.
2
For qualified public employees who are "classic" CalPERS members and City employees with membership into CalPERS prior to 1/1/2013 enrollment will be into the 2% at 55 formula. Pension benefits for employees hired on or after 1/1/2013 and are "new" CalPERS members are subject to the Public Employees Pension Reform Act provisions and will be enrolled into the 2% at 62 formula. 01
Which of the following best describes your highest level of education completed:
Some High School, did not graduate High School Graduate or G.E.D. 2+ years of college Associate's Degree Bachelor's Degree Master's Degree
02
Indicate the major of your degree:
N/A Business Administration Public Administration Other related field Other non-related field
03
Indicate the total number of years of increasingly responsible experience that you possess in complex administrative office work in a City Clerk's office which includes running municipal elections, record and files maintenance, agenda preparation, responding to Public Records Act requests and the interpretation of codes and ordinances:
Less than 6 months 6 months - 12 months 1 - 2 years 2 - 3 years 3 - 4 years 5+ years
04
Do you possess a California Notary Public Certificate?
Yes No
05
Do you possess a Certified Municipal Clerk designation?
Yes No
06
Indicate the years of work experience you possess working in a supervisory or lead capacity?
None Less than 6 months 6 months - 12 months 1 - 2 years 2+ years
07
Briefly describe your work experience with coordinating and overseeing municipal elections. 08
Briefly describe your work experience in administering a records and file maintenance program. 09
Briefly describe your work experience in preparing council meeting agendas. 10
Briefly describe your work experience in responding to Public Records Act requests. 11
Briefly describe your work experience in interpreting municipal codes and ordinances. 12
Briefly describe your work experience in administering Oaths and affirmations. 13
Briefly describe your work experience in taking and transcribing council meeting minutes. 14
Please indicate all of the computer software applications with which you are proficient.
Microsoft Excel Microsoft Word Mircrosoft PowerPoint Other
15
Please indicate the document manangement system(s) with which you are proficient.
None LaserFische Novus Agenda SIRE Technologies Other
Required Question