Commonwealth of Kentucky
Advertisement Closes
10/12/2025 (8:00 PM EDT)
25-06049
Administrative Specialist Senior
Pay Grade13
Salary
$39,284.88 - $58,927.20 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Cabinet for Health & Family Services | Office of Inspector General
Location
901B S Main Street Suite 1 Hopkinsville, KY 42240 USA
Description
The Cabinet for Health and Family Services (CHFS) is one of the largest agencies in Kentucky state government,with nearly 6,500 full- and part-time employees located across the Commonwealth focused on improving the livesand health of Kentuckians. The Division of Regulated Child Care (DRCC) is one of three divisions within theCHFS Office of Inspector General. DRCC is responsible for licensing and certification of child-care providers,as well as residential child caring facilities and child placing agencies. DRCC also investigates complaintsagainst these facilities, ensuring that proper regulatory action is in place. This Division plays an intricatepart in the health, safety, and welfare of Kentucky's children.
This position provides professional support to the Human Services Program Branch Manager and Surveyors of theDivision of Child Care, Western Enforcement Branch. This position is an office position with alocation in Hopkinsville (Christian Co.), KY.
RESPONSIBLITIES AND DUTIES: Assists in updating spreadsheets for tracking survey packets. Reviews surveys for accuracy and enters survey notes into databases for closures, covid-19, etc. Uploads survey data into SharePoint. Serves as point of contact for Branch, answers phone, assists callers with questions and refers callers to appropriate staff. Tracks certified mail, processes, and distributes incoming mail and faxes. Responsible for ordering, purchasing, inventory and distribution of office supplies. Assists with new employee orientation, assures new hire packets are completed and submitted timely. Schedules meetings and interviews for staff. Maintains and updates mail and report log and sends out correspondence. Tracks of cell phones, laptops, desktops, and Branch equipment inventory. Responsible for obtaining staff submission of health screenings, trainings, and monthly reports. Serves as payroll and timekeeper for Branch and as Liaison to Central Office. Other duties as assigned. Preferred knowledge and skills:
Excellent communication skills. Experience with multi-tasking. Organizational skills. Attention to detail. Time Management Skills - can work independently as needed. Experience working in a team environment. Computer Skills - knowledge of Microsoft Office Suite, Adobe, and Outlook preferred. If you are a professional, self-motivated, positive person with a desire to use your skills to improvechildcare in Kentucky, and you desire to work with a team of dedicated professionals who believe in theirmission, we would love to welcome you to our OIG family!
The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federalgovernment with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will onlyuse E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities,please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Janaire Watkins at Janaire.Watkins@ky.gov or 502-889-6052.
An Equal Opportunity Employer M/F/D
10/12/2025 (8:00 PM EDT)
25-06049
Administrative Specialist Senior
Pay Grade13
Salary
$39,284.88 - $58,927.20 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Cabinet for Health & Family Services | Office of Inspector General
Location
901B S Main Street Suite 1 Hopkinsville, KY 42240 USA
Description
The Cabinet for Health and Family Services (CHFS) is one of the largest agencies in Kentucky state government,with nearly 6,500 full- and part-time employees located across the Commonwealth focused on improving the livesand health of Kentuckians. The Division of Regulated Child Care (DRCC) is one of three divisions within theCHFS Office of Inspector General. DRCC is responsible for licensing and certification of child-care providers,as well as residential child caring facilities and child placing agencies. DRCC also investigates complaintsagainst these facilities, ensuring that proper regulatory action is in place. This Division plays an intricatepart in the health, safety, and welfare of Kentucky's children.
This position provides professional support to the Human Services Program Branch Manager and Surveyors of theDivision of Child Care, Western Enforcement Branch. This position is an office position with alocation in Hopkinsville (Christian Co.), KY.
RESPONSIBLITIES AND DUTIES: Assists in updating spreadsheets for tracking survey packets. Reviews surveys for accuracy and enters survey notes into databases for closures, covid-19, etc. Uploads survey data into SharePoint. Serves as point of contact for Branch, answers phone, assists callers with questions and refers callers to appropriate staff. Tracks certified mail, processes, and distributes incoming mail and faxes. Responsible for ordering, purchasing, inventory and distribution of office supplies. Assists with new employee orientation, assures new hire packets are completed and submitted timely. Schedules meetings and interviews for staff. Maintains and updates mail and report log and sends out correspondence. Tracks of cell phones, laptops, desktops, and Branch equipment inventory. Responsible for obtaining staff submission of health screenings, trainings, and monthly reports. Serves as payroll and timekeeper for Branch and as Liaison to Central Office. Other duties as assigned. Preferred knowledge and skills:
Excellent communication skills. Experience with multi-tasking. Organizational skills. Attention to detail. Time Management Skills - can work independently as needed. Experience working in a team environment. Computer Skills - knowledge of Microsoft Office Suite, Adobe, and Outlook preferred. If you are a professional, self-motivated, positive person with a desire to use your skills to improvechildcare in Kentucky, and you desire to work with a team of dedicated professionals who believe in theirmission, we would love to welcome you to our OIG family!
The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federalgovernment with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will onlyuse E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities,please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Janaire Watkins at Janaire.Watkins@ky.gov or 502-889-6052.
An Equal Opportunity Employer M/F/D