Commonwealth of Kentucky
Administrative Specialist Senior
Commonwealth of Kentucky, London, Kentucky, United States, 40741
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10/12/2025 (8:00 PM EDT)
25-06050
Administrative Specialist Senior
Pay Grade13
Salary
$39,284.88 - $58,927.20 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Cabinet for Health & Family Services | Office of Inspector General
Location
116 Commerce Avenue London, KY 40744 USA
Description
The Office of Inspector General (OIG) performs many varied functions for the Cabinet for Health and FamilyServices. OIG has six Divisions, Division of Regulated Child Care, Division of Health Care, Certificate ofNeed, Division of Kentucky Health Information Exchange, Division of Telehealth, and the Division of Audits andInvestigations. These Divisions cover a wide variety of job tasks and duties in varied settings throughoutKentucky, which include inspecting and licensing childcare and healthcare facilities and services, andconducting investigations of complaints in those facilities, as well as conducting Medicaid fraud and othertypes of complaints for the Cabinet. This position provides professional support to the Human Services Program Branch Manager and Surveyors of theDivision of Child Care, Southern Enforcement Branch. Serves as a Liaison with Central Office foradministrative functions. Assists in developing, implementing, and maintaining various complex programs,projects, or activities and performs other duties as required.
Responsibilities and Duties: Assists in updating spreadsheets for tracking survey packets. Reviews surveys for accuracy and enters survey notes into databases for closures, covid-19, etc. Uploads survey data into SharePoint. Serves as point of contact for Branch, answers phone, assists callers with questions and refers callers toappropriate staff. Tracks certified mail, processes, and distributes incoming mail & faxes. Responsible for ordering, purchasing, inventory and distribution of office supplies. Assists with new employee orientation, assures new hire packets are completed and submitted timely. Schedules meetings and interviews for staff. Maintains and updates mail and report log and sends out correspondence. Tracking of cell phones, laptops, desktops, and Branch equipment inventory. Responsible for obtaining staff submission of health screenings, trainings, and monthly reports. Serves as payroll and timekeeper for Branch and as Liaison to Central Office. Other duties as assigned. Skills and Expectations include but are not limited to the following:
Excellent communication skills Experience with multi-tasking. Organizational Skills. Attention to Detail. Time Management Skills - can work independently as needed. Experience working in a Team Environment. Computer Skills - knowledge of Microsoft Office Suite, Adobe, and Outlook preferred. If you are a professional, self-motivated, positive person with a desire to use your skills to improvechildcare in Kentucky, and you desire to work with a team of dedicated professionals who believe in theirmission, we would love to welcome you to our OIG family!
The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federalgovernment with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will onlyuse E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities,please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Jennifer Swafford at Jennifer.Swafford@ky.gov.
An Equal Opportunity Employer M/F/D
10/12/2025 (8:00 PM EDT)
25-06050
Administrative Specialist Senior
Pay Grade13
Salary
$39,284.88 - $58,927.20 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Cabinet for Health & Family Services | Office of Inspector General
Location
116 Commerce Avenue London, KY 40744 USA
Description
The Office of Inspector General (OIG) performs many varied functions for the Cabinet for Health and FamilyServices. OIG has six Divisions, Division of Regulated Child Care, Division of Health Care, Certificate ofNeed, Division of Kentucky Health Information Exchange, Division of Telehealth, and the Division of Audits andInvestigations. These Divisions cover a wide variety of job tasks and duties in varied settings throughoutKentucky, which include inspecting and licensing childcare and healthcare facilities and services, andconducting investigations of complaints in those facilities, as well as conducting Medicaid fraud and othertypes of complaints for the Cabinet. This position provides professional support to the Human Services Program Branch Manager and Surveyors of theDivision of Child Care, Southern Enforcement Branch. Serves as a Liaison with Central Office foradministrative functions. Assists in developing, implementing, and maintaining various complex programs,projects, or activities and performs other duties as required.
Responsibilities and Duties: Assists in updating spreadsheets for tracking survey packets. Reviews surveys for accuracy and enters survey notes into databases for closures, covid-19, etc. Uploads survey data into SharePoint. Serves as point of contact for Branch, answers phone, assists callers with questions and refers callers toappropriate staff. Tracks certified mail, processes, and distributes incoming mail & faxes. Responsible for ordering, purchasing, inventory and distribution of office supplies. Assists with new employee orientation, assures new hire packets are completed and submitted timely. Schedules meetings and interviews for staff. Maintains and updates mail and report log and sends out correspondence. Tracking of cell phones, laptops, desktops, and Branch equipment inventory. Responsible for obtaining staff submission of health screenings, trainings, and monthly reports. Serves as payroll and timekeeper for Branch and as Liaison to Central Office. Other duties as assigned. Skills and Expectations include but are not limited to the following:
Excellent communication skills Experience with multi-tasking. Organizational Skills. Attention to Detail. Time Management Skills - can work independently as needed. Experience working in a Team Environment. Computer Skills - knowledge of Microsoft Office Suite, Adobe, and Outlook preferred. If you are a professional, self-motivated, positive person with a desire to use your skills to improvechildcare in Kentucky, and you desire to work with a team of dedicated professionals who believe in theirmission, we would love to welcome you to our OIG family!
The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federalgovernment with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will onlyuse E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities,please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Jennifer Swafford at Jennifer.Swafford@ky.gov.
An Equal Opportunity Employer M/F/D