ASAE
Overview
The Executive Assistant will provide high-level administrative support to NATSO’s CEO and Chief of Staff, handling a broad range of organizational, communication, and project management duties. This role is essential for ensuring efficient office operations and supporting key strategic initiatives.
Responsibilities
- Manage executives’ calendars, including scheduling meetings, appointments, travel, and events. Arrange complex domestic travel logistics and accommodations.
- Prepare and organize correspondence, reports, presentations, and other documents.
- Coordinate and prepare materials and logistics for meetings, including agendas and minutes; track follow-up actions.
- Manage expense reports.
- Collaborate with multiple departments to ensure administrative functions and systems align with organizational priorities.
- Provide excellent customer service to staff, members, volunteers, vendors and other stakeholders.
- Maintain confidentiality of sensitive information and use discretion in all communications.
- Support project management by coordinating tasks, timelines, and deliverables as needed.
- Conduct research and compile data to support decision-making.
- Assist with special projects and other duties as assigned.
Qualifications
- Minimum of three years’ experience as an executive assistant, administrative assistant, or in a similar role.
- Excellent organizational, time management, and multitasking abilities.
- Superior written and verbal communication skills, with the ability to compose, edit, and proofread materials professionally.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common office technology.
- Exceptional attention to detail in all aspects of work, including documentation, editing, and recordkeeping.
- Strong organizational skills, including the ability to establish priorities and meet multiple deadlines.
- Ability to maintain confidentiality and exercise discretion.
- High school diploma required; Associate or Bachelor’s degree preferred.
- Ability to work onsite at NATSO’s Alexandria, Virginia office, five days per week