Florida International University
Manager Administrative Services, GME - Herbert Wertheim College of Medicine
Florida International University, Miami, Florida, us, 33222
Overview
Manager Administrative Services, GME - Herbert Wertheim College of Medicine role at Florida International University. Job Summary
The Herbert Wertheim College of Medicine is currently seeking a Manager of Administrative Services to join our team of professionals at the Graduate Medical Office located in Baptist Hospital in Kendall. Duties
Acts as the primary liaison between program leadership and administrative operations, facilitating informed decision-making through detailed financial analysis and reporting while coordinating multi-faceted program needs including equipment procurement, inter-institutional collaborations, and away rotation logistics. This position encompasses comprehensive responsibility for maintaining program financial integrity while supporting the educational mission through effective budget administration and contract compliance. Manages, monitors program operational allocations and expenses to ensure fiscal responsibility. Provides regular financial reports to program directors to support strategic budget management decisions. Develops budget recommendations and assists program directors with financial planning initiatives. Ensures all Program Letters of Agreement (PLAs) are accurate, current, and properly maintained. Develops and implements standardized processes for executing contracts, PLAs, Medical Affiliation agreements (MAs), and Training Site Agreements (TSAs). Establishes and maintains comprehensive tracking systems for contract expiration dates and renewal requirements. Coordinates contract renewals to ensure uninterrupted program operations and ensures contractual compliance across all residency and fellowship programs. Liaises with the financial operations team to process vendor payments, professional development reimbursements, and annual trainee memberships. Provides guidance and instruction to trainees on travel and expense reimbursement policies and procedures. Liaises with the financial operations team on the management of the procurement processes for equipment and supplies across multiple programs. Serves as liaison with Baptist Health Academics Operations and oversees purchases of new IT equipment for staff and program needs. Manages visiting and away rotator processes, including logistics arrangements. Collaborates with the Education Coordinator to arrange away rotation logistics and facilitates coordination with external institutions and programs. Explores and secures additional funding sources for GME programs, including grants and partnerships. Identifies opportunities for financial optimization and cost-effective resource allocation to support FIU OGME sustainability through diversified funding strategies. Performs other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications
Bachelor's degree in business or related field and four (4) years related business or administrative experience, or Master's degree in business or related field and two (2) years related business or administrative experience. Job Category
Administrative Advertised Salary
$60,000 - $70,000 Work Schedule
8:30am - 5:00pm Pre-Employment Requirements
Expanded Background Check and Drug Screening How To Apply
Prospective Employee: If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, be prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume. This posting will close at 12:00 am of the close date. Disclosures
Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the FIU Police department provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and related issues for the past three calendar years. The FIU Annual Security report is available online. To obtain a paper copy of the report, visit FIU Police Department. Pay Transparency: FIU will not discriminate against employees or applicants for disclosing pay information, with certain restrictions as described in policy. FIU is an Equal Opportunity, Equal Access, and Affirmative Action Employer. For nondiscrimination inquiries, contact FIU’s Office of Civil Rights Compliance and Accessibility. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Higher Education
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Manager Administrative Services, GME - Herbert Wertheim College of Medicine role at Florida International University. Job Summary
The Herbert Wertheim College of Medicine is currently seeking a Manager of Administrative Services to join our team of professionals at the Graduate Medical Office located in Baptist Hospital in Kendall. Duties
Acts as the primary liaison between program leadership and administrative operations, facilitating informed decision-making through detailed financial analysis and reporting while coordinating multi-faceted program needs including equipment procurement, inter-institutional collaborations, and away rotation logistics. This position encompasses comprehensive responsibility for maintaining program financial integrity while supporting the educational mission through effective budget administration and contract compliance. Manages, monitors program operational allocations and expenses to ensure fiscal responsibility. Provides regular financial reports to program directors to support strategic budget management decisions. Develops budget recommendations and assists program directors with financial planning initiatives. Ensures all Program Letters of Agreement (PLAs) are accurate, current, and properly maintained. Develops and implements standardized processes for executing contracts, PLAs, Medical Affiliation agreements (MAs), and Training Site Agreements (TSAs). Establishes and maintains comprehensive tracking systems for contract expiration dates and renewal requirements. Coordinates contract renewals to ensure uninterrupted program operations and ensures contractual compliance across all residency and fellowship programs. Liaises with the financial operations team to process vendor payments, professional development reimbursements, and annual trainee memberships. Provides guidance and instruction to trainees on travel and expense reimbursement policies and procedures. Liaises with the financial operations team on the management of the procurement processes for equipment and supplies across multiple programs. Serves as liaison with Baptist Health Academics Operations and oversees purchases of new IT equipment for staff and program needs. Manages visiting and away rotator processes, including logistics arrangements. Collaborates with the Education Coordinator to arrange away rotation logistics and facilitates coordination with external institutions and programs. Explores and secures additional funding sources for GME programs, including grants and partnerships. Identifies opportunities for financial optimization and cost-effective resource allocation to support FIU OGME sustainability through diversified funding strategies. Performs other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications
Bachelor's degree in business or related field and four (4) years related business or administrative experience, or Master's degree in business or related field and two (2) years related business or administrative experience. Job Category
Administrative Advertised Salary
$60,000 - $70,000 Work Schedule
8:30am - 5:00pm Pre-Employment Requirements
Expanded Background Check and Drug Screening How To Apply
Prospective Employee: If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, be prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume. This posting will close at 12:00 am of the close date. Disclosures
Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the FIU Police department provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and related issues for the past three calendar years. The FIU Annual Security report is available online. To obtain a paper copy of the report, visit FIU Police Department. Pay Transparency: FIU will not discriminate against employees or applicants for disclosing pay information, with certain restrictions as described in policy. FIU is an Equal Opportunity, Equal Access, and Affirmative Action Employer. For nondiscrimination inquiries, contact FIU’s Office of Civil Rights Compliance and Accessibility. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Higher Education
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