GTB Technologies, Inc.
Accounts Receivable Specialist
GTB Technologies, Inc., West Palm Beach, Florida, United States, 33412
Accounts Receivable with Sales Support Specialist
Location: USA- West Palm Beach, FL
Our mission is to secure the digital landscape of our clients, and we are looking for a dedicated and experienced Accounts Receivable Specialist to join our dynamic team. This individual will play a critical role in ensuring that our company operates in full compliance with all regulatory requirements and industry standards, particularly in the field of cybersecurity.
Job Overview
The
Accounts Receivable with Sales Support Specialist
plays a key role in managing the invoicing and payment processes, ensuring that customer payments are collected on time while working closely with the sales team to verify that all invoice details are accurate. This role combines elements of financial processing with collaboration on sales-related matters to ensure smooth operations from order entry through payment receipt. If you thrive in a fast-paced, client-focused environment, we invite you to apply and contribute to our mission of securing our clients’ digital landscapes. Responsibilities & Key Focuses: Generate and enter customer invoices accurately into the accounting system based on sales orders, contracts, and agreed-upon terms. Ensure that all invoices reflect correct pricing, product/service descriptions, quantities, and applicable taxes or discounts. Review and update customer information, including billing addresses and payment terms, to ensure accuracy and consistency. Payment Processing: Monitor incoming payments via checks, bank transfers, credit cards, or online payment platforms, ensuring accurate posting to customer accounts. Apply payments to customer accounts in a timely manner, reconciling payment amounts to invoices to avoid discrepancies. Follow up on unpaid or overdue invoices, either directly or by working with the collections team to ensure timely payment. Collaboration with Sales: Work closely with the sales team to verify that invoicing matches the sales orders, ensuring that all information (e.g., quantities, pricing, discounts) is accurate and up to date. Communicate with the sales team to clarify any discrepancies between sales orders and invoices, ensuring quick resolution of issues. Assist the sales team with providing accurate and timely updates on customer account status, including credit limits, payment history, and outstanding balances. Maintain detailed records of all invoices, payments, and communications related to accounts receivable. Generate and review reports on open invoices, aging accounts, and payment trends for management review. Work with the finance department to reconcile accounts receivable and identify any discrepancies or outstanding issues. Customer Account Management: Ensure customer accounts are updated with accurate and current information, including payment terms and contact details. Provide timely responses to customer inquiries related to invoices, payments, or account status. Assist with resolving customer issues regarding billing or payments by collaborating with sales and customer service teams. Process Improvement: Recommend process improvements to streamline invoicing and payment collection efforts, reducing delays and increasing efficiency. Assist in the implementation and maintenance of invoicing systems and tools to improve overall accuracy and customer satisfaction. Additional duties as assigned. Experience: Previous experience in accounts receivable, invoicing, or payment processing, preferably in a sales-driven environment. Communication Skills: Strong written and verbal communication skills to effectively work with both internal teams (sales, finance) and customers. Attention to Detail: High level of accuracy in invoicing, payment processing, and data entry. Organizational Skills: Ability to manage multiple tasks and prioritize workload effectively in a fast-paced environment. Technology Proficiency: Familiarity with accounting software (e.g., QuickBooks, SAP, Microsoft Dynamics) and customer relationship management (CRM) tools (e.g., Salesforce). Problem-Solving: Ability to identify and resolve discrepancies between invoices, payments, and sales orders. Teamwork: Ability to collaborate effectively with the sales team and other departments to resolve issues and improve processes. Educational Requirements: A high school diploma or equivalent is required; an associate degree in accounting, finance, or a related field is preferred. Certification in accounts receivable or accounting (e.g., AIPB) is a plus but not required. Additional Qualifications: Ability to thrive in a fast-paced, evolving environment. Strong interpersonal skills and the ability to influence and educate stakeholders at all levels of the organization. Experience working in a SaaS or software publishing company is highly advantageous. What is needed from you: Current resume Cover letter/summary expressing:
Why you are interested in working at GTB Technologies The skills and expertise you will contribute to our diverse team
This position requires a highly motivated, results-oriented individual with a “can do” attitude. Strong communication skills and entrepreneurial drive are essential. Please apply for the above role by sending your cover letter and resume to careers@gttb.com. At this time, we will only be considering applicants who are currently eligible to work in the US. We thank all applicants for their interest; however, only those selected for an interview will be contacted. No phone calls or personnel agencies, please. GTB Technologies, Inc. is an equal opportunity employer and welcomes applications from all qualified individuals regardless of race, sex, disability, religion/belief, sexual orientation, or age. We are also an “at-will” employer, which means that either the employee or the company can terminate the employment relationship at any time, with or without cause or notice, in accordance with applicable laws.
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Accounts Receivable with Sales Support Specialist
plays a key role in managing the invoicing and payment processes, ensuring that customer payments are collected on time while working closely with the sales team to verify that all invoice details are accurate. This role combines elements of financial processing with collaboration on sales-related matters to ensure smooth operations from order entry through payment receipt. If you thrive in a fast-paced, client-focused environment, we invite you to apply and contribute to our mission of securing our clients’ digital landscapes. Responsibilities & Key Focuses: Generate and enter customer invoices accurately into the accounting system based on sales orders, contracts, and agreed-upon terms. Ensure that all invoices reflect correct pricing, product/service descriptions, quantities, and applicable taxes or discounts. Review and update customer information, including billing addresses and payment terms, to ensure accuracy and consistency. Payment Processing: Monitor incoming payments via checks, bank transfers, credit cards, or online payment platforms, ensuring accurate posting to customer accounts. Apply payments to customer accounts in a timely manner, reconciling payment amounts to invoices to avoid discrepancies. Follow up on unpaid or overdue invoices, either directly or by working with the collections team to ensure timely payment. Collaboration with Sales: Work closely with the sales team to verify that invoicing matches the sales orders, ensuring that all information (e.g., quantities, pricing, discounts) is accurate and up to date. Communicate with the sales team to clarify any discrepancies between sales orders and invoices, ensuring quick resolution of issues. Assist the sales team with providing accurate and timely updates on customer account status, including credit limits, payment history, and outstanding balances. Maintain detailed records of all invoices, payments, and communications related to accounts receivable. Generate and review reports on open invoices, aging accounts, and payment trends for management review. Work with the finance department to reconcile accounts receivable and identify any discrepancies or outstanding issues. Customer Account Management: Ensure customer accounts are updated with accurate and current information, including payment terms and contact details. Provide timely responses to customer inquiries related to invoices, payments, or account status. Assist with resolving customer issues regarding billing or payments by collaborating with sales and customer service teams. Process Improvement: Recommend process improvements to streamline invoicing and payment collection efforts, reducing delays and increasing efficiency. Assist in the implementation and maintenance of invoicing systems and tools to improve overall accuracy and customer satisfaction. Additional duties as assigned. Experience: Previous experience in accounts receivable, invoicing, or payment processing, preferably in a sales-driven environment. Communication Skills: Strong written and verbal communication skills to effectively work with both internal teams (sales, finance) and customers. Attention to Detail: High level of accuracy in invoicing, payment processing, and data entry. Organizational Skills: Ability to manage multiple tasks and prioritize workload effectively in a fast-paced environment. Technology Proficiency: Familiarity with accounting software (e.g., QuickBooks, SAP, Microsoft Dynamics) and customer relationship management (CRM) tools (e.g., Salesforce). Problem-Solving: Ability to identify and resolve discrepancies between invoices, payments, and sales orders. Teamwork: Ability to collaborate effectively with the sales team and other departments to resolve issues and improve processes. Educational Requirements: A high school diploma or equivalent is required; an associate degree in accounting, finance, or a related field is preferred. Certification in accounts receivable or accounting (e.g., AIPB) is a plus but not required. Additional Qualifications: Ability to thrive in a fast-paced, evolving environment. Strong interpersonal skills and the ability to influence and educate stakeholders at all levels of the organization. Experience working in a SaaS or software publishing company is highly advantageous. What is needed from you: Current resume Cover letter/summary expressing:
Why you are interested in working at GTB Technologies The skills and expertise you will contribute to our diverse team
This position requires a highly motivated, results-oriented individual with a “can do” attitude. Strong communication skills and entrepreneurial drive are essential. Please apply for the above role by sending your cover letter and resume to careers@gttb.com. At this time, we will only be considering applicants who are currently eligible to work in the US. We thank all applicants for their interest; however, only those selected for an interview will be contacted. No phone calls or personnel agencies, please. GTB Technologies, Inc. is an equal opportunity employer and welcomes applications from all qualified individuals regardless of race, sex, disability, religion/belief, sexual orientation, or age. We are also an “at-will” employer, which means that either the employee or the company can terminate the employment relationship at any time, with or without cause or notice, in accordance with applicable laws.
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