Thesocial Lights
Office Manager
Department:
Operations Employment Type:
Full Time Location:
Minneapolis, MN Reporting To:
Executive Assistant to the President Compensation:
$25.00 - $30.00 / hour Description
At The Social Lights, we’re a band of creative, energetic problem solvers who love helping brands powerfully connect with their consumers through the power of social media. In short, we help brands
Decode Culture to Activate Fandoms
online. We believe in creating an environment where people thrive. The Office Manager is the heartbeat of that environment. This role is equal parts
operator, experience curator, and cultural ambassador . You’ll lead the daily rhythm of our headquarters, ensuring the space runs smoothly, feels energized, and reflects the creativity of our team. From managing facilities to supporting leadership, you’ll own the details that keep our people and our space operating at their best. Location:
Minneapolis, MN (on-site) Status:
Full Time, 7:45am - 3:45pm daily* *Flexibility as needed with opportunity for overtime Key Responsibilities
The Office Manager is responsible for ensuring that our office operates seamlessly — every day, every detail, every time. You’ll be the go-to for everything from executive scheduling to vendor coordination and coffee brewing, blending hospitality, organization, and initiative in one dynamic role. This is not a “wait-to-be-told” position. You’ll be trusted to spot needs before anyone else and take action, whether that means coordinating a maintenance fix, restocking the pantry, or rearranging a meeting on the COO’s calendar to make the day run smoothly. Facilities & Operations (25%) Lead the daily opening and/or closing of the office, ensuring it’s secure, clean, and fully functional. Liaise with building management, porter staff, and vendors to resolve issues quickly. Oversee facilities needs from tech setup to office cleanliness to workspace organization. Manage mail, deliveries, and general office logistics with efficiency and care. Administrative & Executive Support (25%) Provide proactive day-to-day support for executives and staff, with a focus on calendar management and scheduling for the COO. Coordinate company travel, prepare meeting materials, and handle general administrative logistics. Track office-related budgets, expenses, and purchase orders. Provide HR support as needed, including interview scheduling and assisting with general HR communications and documentation. Maintain confidentiality and professionalism across all communications. Keep the office fully stocked and functional, anticipating needs before they’re voiced. Manage vendor orders, repairs, and maintenance of office equipment. Track expenses and manage related budgets with accuracy and accountability. Create a consistent, welcoming, high-energy environment that reflects TSL’s creative culture. Partner with HR and EAs on onboarding, celebrations, and internal events. Curate thoughtful touches that make the office feel like a place people want to be, from snacks to signage. Coordinate with IT support, cleaning services, supply providers, and other vendors. Ensure vendor performance meets or exceeds expectations, and manage contract renewals and schedules. Plan and execute in-office events, agency meetings, and client visits. Partner with the CEO and President’s EAs on logistics, catering, scheduling, and overall experience. Key Qualities: Ownership Mentality: You treat the office like it’s yours; proactive, reliable, and always one step ahead. Solutions-Oriented: When challenges arise, you don’t just identify them, you fix them. Detail-Obsessed: You notice the little things that make the whole operation run better. Collaborative Energy: You work seamlessly across teams and levels to make things happen. Unflappable: Calm, resourceful, and composed, even when things get busy. This role will also include errands such as pick-ups, drop-offs, and other off-site tasks, so reliable transportation is required. Occasional lifting of office products and supplies may be required, up to 20 lbs. Skills, Knowledge and Expertise
Proven experience in office management, operations, or executive administrative support. Exceptional organizational and communication skills. Strong vendor management and problem-solving abilities. Proficiency with Microsoft Office, Google Workspace, Keynote, Asana, Adobe, and Zoom. Reliable transportation for errands and off-site tasks. Ability to occasionally lift office products and supplies (up to 20 lbs). This job description is not designed to cover or encompass a comprehensive listing of required activities, duties, or responsibilities. Specific functions may change, or additional ones may be assigned during employment. Benefits
Medical Insurance Dental Insurance HSA + Employer Contribution 401k + Employer Match Paid Time Off Company Laptop Dog-Friendly Office Paid Parking
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Department:
Operations Employment Type:
Full Time Location:
Minneapolis, MN Reporting To:
Executive Assistant to the President Compensation:
$25.00 - $30.00 / hour Description
At The Social Lights, we’re a band of creative, energetic problem solvers who love helping brands powerfully connect with their consumers through the power of social media. In short, we help brands
Decode Culture to Activate Fandoms
online. We believe in creating an environment where people thrive. The Office Manager is the heartbeat of that environment. This role is equal parts
operator, experience curator, and cultural ambassador . You’ll lead the daily rhythm of our headquarters, ensuring the space runs smoothly, feels energized, and reflects the creativity of our team. From managing facilities to supporting leadership, you’ll own the details that keep our people and our space operating at their best. Location:
Minneapolis, MN (on-site) Status:
Full Time, 7:45am - 3:45pm daily* *Flexibility as needed with opportunity for overtime Key Responsibilities
The Office Manager is responsible for ensuring that our office operates seamlessly — every day, every detail, every time. You’ll be the go-to for everything from executive scheduling to vendor coordination and coffee brewing, blending hospitality, organization, and initiative in one dynamic role. This is not a “wait-to-be-told” position. You’ll be trusted to spot needs before anyone else and take action, whether that means coordinating a maintenance fix, restocking the pantry, or rearranging a meeting on the COO’s calendar to make the day run smoothly. Facilities & Operations (25%) Lead the daily opening and/or closing of the office, ensuring it’s secure, clean, and fully functional. Liaise with building management, porter staff, and vendors to resolve issues quickly. Oversee facilities needs from tech setup to office cleanliness to workspace organization. Manage mail, deliveries, and general office logistics with efficiency and care. Administrative & Executive Support (25%) Provide proactive day-to-day support for executives and staff, with a focus on calendar management and scheduling for the COO. Coordinate company travel, prepare meeting materials, and handle general administrative logistics. Track office-related budgets, expenses, and purchase orders. Provide HR support as needed, including interview scheduling and assisting with general HR communications and documentation. Maintain confidentiality and professionalism across all communications. Keep the office fully stocked and functional, anticipating needs before they’re voiced. Manage vendor orders, repairs, and maintenance of office equipment. Track expenses and manage related budgets with accuracy and accountability. Create a consistent, welcoming, high-energy environment that reflects TSL’s creative culture. Partner with HR and EAs on onboarding, celebrations, and internal events. Curate thoughtful touches that make the office feel like a place people want to be, from snacks to signage. Coordinate with IT support, cleaning services, supply providers, and other vendors. Ensure vendor performance meets or exceeds expectations, and manage contract renewals and schedules. Plan and execute in-office events, agency meetings, and client visits. Partner with the CEO and President’s EAs on logistics, catering, scheduling, and overall experience. Key Qualities: Ownership Mentality: You treat the office like it’s yours; proactive, reliable, and always one step ahead. Solutions-Oriented: When challenges arise, you don’t just identify them, you fix them. Detail-Obsessed: You notice the little things that make the whole operation run better. Collaborative Energy: You work seamlessly across teams and levels to make things happen. Unflappable: Calm, resourceful, and composed, even when things get busy. This role will also include errands such as pick-ups, drop-offs, and other off-site tasks, so reliable transportation is required. Occasional lifting of office products and supplies may be required, up to 20 lbs. Skills, Knowledge and Expertise
Proven experience in office management, operations, or executive administrative support. Exceptional organizational and communication skills. Strong vendor management and problem-solving abilities. Proficiency with Microsoft Office, Google Workspace, Keynote, Asana, Adobe, and Zoom. Reliable transportation for errands and off-site tasks. Ability to occasionally lift office products and supplies (up to 20 lbs). This job description is not designed to cover or encompass a comprehensive listing of required activities, duties, or responsibilities. Specific functions may change, or additional ones may be assigned during employment. Benefits
Medical Insurance Dental Insurance HSA + Employer Contribution 401k + Employer Match Paid Time Off Company Laptop Dog-Friendly Office Paid Parking
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