Toplawjobs
LEGAL ASSISTANT WITH TRUST AND ESTATES EXPERIENCE, STELLAR
Overview
Providing support to attorneys and paralgals
The work is complex and so requires knowledge and experience of trusts and estates
Knowledge of procedures and filing requirements of the courts and government agencies,
A successful Legal Assistant will perform administrative and client‑specific work in a manner that supports the Firm's objective of distinguishing itself through exceptional service.
Responsibilities
Independently perform full range of administrative support for attorneys and other support staff
Responsible for managing client communication, including phone calls and emails to schedule appointments bhe avay tilability of all parties involved.and coordinating with the attorney and staff.
Schedule and arrange client document execution meetings including service as a witness and/or Notary Public, ensure appropriate attendee availability, prepare documents, and confirm original documents properly executed and documents are handled in accordance with department protocols
Remind attorneysand staff of deadlines for each case,
Type, edit, format and proofread a variety of moderate to complex documents and assist with assembly of documents in preparation of client documents for execution or electronic filing with courts and agencies.
File management and organization (both digital and paper).
Basic Lexis and internet research, as needed.
Work with other timekeepers and legal assistants when required to complete assignments and meet deadlines
Work collaboratively with internal departments, as needed.
Qualifications/Requirements
Minimum two to four years of Trusts and Estates legal administrative experience strongly preferred
Experience in handling a wide range of administrative tasks
Experience making travel arrangements
Ability to effectively manage conflicting priorities
Excellent verbal, written, organization, analytical and interpersonal skills
Ability to produce accurate draft documents from a variety of rough sources that are handwritten or 'pieced' together or from oral instructions
Experience with procedures of courts and regulatory agencies for Florida Courts.
Ability to work independently, with minimum supervision while also contributing to a team
Demonstrate a high degree of professionalism, confidentiality, discretion, and decorum
Good understanding of basic business relationships and client confidentiality principles
Proficient in the use of Microsoft Office (Word, Outlook, Excel and PowerPoint), FileSite/iManage (or similar virtual workspace software), InTapp, CMS, PDF scanning, HotDocs, Kofax PDF, Change-Pro, Metadact, Innova, Chrome River, Preview Biller, Internet searches, Rendezvous, Electronic Court Filing Systems, and ability to learn and use advanced software applications
Become familiar with firm information resources
Notary Public in state of residence (or willingness and ability to become notary in short order)
Please forward your resume along with your salary requirements to Sherry Z at SherryZ@TopLawJobs.com #J-18808-Ljbffr
Responsibilities
Independently perform full range of administrative support for attorneys and other support staff
Responsible for managing client communication, including phone calls and emails to schedule appointments bhe avay tilability of all parties involved.and coordinating with the attorney and staff.
Schedule and arrange client document execution meetings including service as a witness and/or Notary Public, ensure appropriate attendee availability, prepare documents, and confirm original documents properly executed and documents are handled in accordance with department protocols
Remind attorneysand staff of deadlines for each case,
Type, edit, format and proofread a variety of moderate to complex documents and assist with assembly of documents in preparation of client documents for execution or electronic filing with courts and agencies.
File management and organization (both digital and paper).
Basic Lexis and internet research, as needed.
Work with other timekeepers and legal assistants when required to complete assignments and meet deadlines
Work collaboratively with internal departments, as needed.
Qualifications/Requirements
Minimum two to four years of Trusts and Estates legal administrative experience strongly preferred
Experience in handling a wide range of administrative tasks
Experience making travel arrangements
Ability to effectively manage conflicting priorities
Excellent verbal, written, organization, analytical and interpersonal skills
Ability to produce accurate draft documents from a variety of rough sources that are handwritten or 'pieced' together or from oral instructions
Experience with procedures of courts and regulatory agencies for Florida Courts.
Ability to work independently, with minimum supervision while also contributing to a team
Demonstrate a high degree of professionalism, confidentiality, discretion, and decorum
Good understanding of basic business relationships and client confidentiality principles
Proficient in the use of Microsoft Office (Word, Outlook, Excel and PowerPoint), FileSite/iManage (or similar virtual workspace software), InTapp, CMS, PDF scanning, HotDocs, Kofax PDF, Change-Pro, Metadact, Innova, Chrome River, Preview Biller, Internet searches, Rendezvous, Electronic Court Filing Systems, and ability to learn and use advanced software applications
Become familiar with firm information resources
Notary Public in state of residence (or willingness and ability to become notary in short order)
Please forward your resume along with your salary requirements to Sherry Z at SherryZ@TopLawJobs.com #J-18808-Ljbffr