Quantech Services, Inc.
Sr Administrator Specialist
Quantech Services, Inc., Chantilly, Virginia, United States, 22021
Overview
Job Title:
Sr Administrator Specialist Functional Title:
Business Process Specialist Contract position
State Location: Virginia - VA US (Primary) Education:
Some College Coursework Completed Job Type:
Full-time Location note:
Virginia Responsibilities
Provide administrative support for OUSD(A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness reports and performance evaluations; awards, training, personnel, security, facilities support. Answer the telephone and refer calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly, maintain portal sites, documents, links, libraries, announcements, lists and contacts. Manage Directors Calendar, provide travel reservations using DTS, manage Action Items, Suspenses and inquiries using the CATMS system. Ensure security and country clearances are complete and distributed to appropriate offices, greet visitors. Requirements
Clearance: Active TS/SCI Minimum of at least two (2) years of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with the Department of Defense. Experience within DoD and other federal agencies Demonstrated success managing several direct reports and multiple functional areas across multiple locations Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint Experience with DTS (Defense Travel System) and CATMS (other Task Management System experience may be considered) Must have excellent analytical and problem-solving skills Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods Must have strong active listening skills to assess customer needs and satisfaction Must have experience in managing customer expectations and working directly with customers Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence Must have the ability to multi-task across multiple projects Desirable
Bachelor's degree from an accredited college/university Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines. Physical Demands
This is largely a sedentary role mostly sitting; however, some filing may be required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs. Mental Demands
Reading; communicate effectively (verbal and written); maintain emotional control and professionalism. Security clearance
SECRET Travel
0 - 10%
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Job Title:
Sr Administrator Specialist Functional Title:
Business Process Specialist Contract position
State Location: Virginia - VA US (Primary) Education:
Some College Coursework Completed Job Type:
Full-time Location note:
Virginia Responsibilities
Provide administrative support for OUSD(A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness reports and performance evaluations; awards, training, personnel, security, facilities support. Answer the telephone and refer calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly, maintain portal sites, documents, links, libraries, announcements, lists and contacts. Manage Directors Calendar, provide travel reservations using DTS, manage Action Items, Suspenses and inquiries using the CATMS system. Ensure security and country clearances are complete and distributed to appropriate offices, greet visitors. Requirements
Clearance: Active TS/SCI Minimum of at least two (2) years of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with the Department of Defense. Experience within DoD and other federal agencies Demonstrated success managing several direct reports and multiple functional areas across multiple locations Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint Experience with DTS (Defense Travel System) and CATMS (other Task Management System experience may be considered) Must have excellent analytical and problem-solving skills Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods Must have strong active listening skills to assess customer needs and satisfaction Must have experience in managing customer expectations and working directly with customers Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence Must have the ability to multi-task across multiple projects Desirable
Bachelor's degree from an accredited college/university Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines. Physical Demands
This is largely a sedentary role mostly sitting; however, some filing may be required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs. Mental Demands
Reading; communicate effectively (verbal and written); maintain emotional control and professionalism. Security clearance
SECRET Travel
0 - 10%
#J-18808-Ljbffr