Pauley Construction, LLC
Project Coordinator – Job Overview
The Project Coordinator fulfills assigned duties in compliance with company policies, FLSA regulations, confidentiality, and quality standards. The role involves coordinating project activities, communications, documentation, and support for the Project Manager.
Responsibilities
Distribute minutes to all project team members.
Effectively and accurately communicate relevant project information to the project team.
Review field inspection reports from consultants throughout the lifecycle of the project.
Ensure all required project close‑out documents are obtained.
Communicate ideas for improving company processes with a positive and constructive attitude.
Keep the Project Manager (PM) and others informed about project status and issues that may impact client relations.
Maintain tracking logs.
Coordinate project activities, resources, equipment, and information.
Support the Project Manager by resolving issues and maintaining project documentation, plans, and reports.
Read and interpret construction plans.
Develop and maintain project trackers and schedules to meet deadlines.
Assist with project close‑out packages and documentation control, including safety and quality records.
Interface with subcontractors, vendors, and internal departments as needed.
Support material coordination, ordering, and overall project operations under a Senior Coordinator or Manager.
Provide project support to lead PM, including meeting facilitation, minutes, action items, and follow‑ups.
Build and maintain relationships with clients and key vendors to support project progression.
Provide general administrative support.
Capture restoration sketches from in‑house teams and subcontractors for as‑built submission.
Pull job packets and enter project data into Pauley systems.
Perform field visits for as‑built, quality control, and close‑out documentation for billing.
Conduct field work related to potholing/locates as directed by Construction Managers.
Coordinate with subcontractors on weekly invoice submissions and required billing documentation.
Manage general office duties, filing, PO requests, and office supply needs.
Perform other duties as assigned.
Qualifications
Be 18 years of age or older.
Authorization to work in the United States for this company.
Possess, or obtain upon employment, a valid driver’s license.
Pass a background check and company drug screening.
Attend and pass all company‑required training as needed.
May be required to work after hours, on weekends, or be on‑call as needed.
Maintain regular and timely attendance.
Possess excellent communication skills with internal and external customers.
0 to 2 years of Project Management experience.
Strong financial, analytical, and problem‑solving skills and understanding of legal documents and agreements.
Attention to detail, strong organizational skills, and ability to adapt quickly to changing deadlines and priorities.
Demonstrate professional written and verbal communication skills; interact with individuals both internally and externally.
Proficiency in Microsoft Excel, Word, PowerPoint, Google Suite, Smartsheet, and ability to work well within a team environment interacting with project stakeholders.
Work effectively in a fast‑paced environment using critical‑thinking skills to resolve problems.
Previous work experience in construction, telecommunications, or technical field is preferred but not required.
Strong communication and organization skills.
Benefits
Weekly Paychecks
Paid Time Off, Parental Leave, and Holidays
Insurance (medical, prescription drug, dental, vision, disability, life)
401(k) with Company Match
Stock Purchase Plan
Education Reimbursement
Legal Insurance
Discounts on gym memberships, pet insurance, and more
Physical & Safety Requirements
Stand, crouch, sit, bend, use hands and fingers to handle or feel, and reach with hands and arms to spaces both high and low; may involve standing, walking, climbing, balancing, crawling, crouching, lifting, holding, or stooping.
Noise level in the work environment is low.
Occasionally exposed to outside weather conditions such as extreme heat or cold, rain, snow, sleet, dust, and adverse driving conditions.
May be required to lift or move up to 10 pounds and frequently up to 50 pounds.
Vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus near and/or far as needed.
Pay Range Hourly wage range: $22.00 – $25.00, depending on experience.
EEO Statement We are an equal‑opportunity employer and the Qualified Candidates line hires without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
About Pauley Construction Pauley Construction is a regional contractor providing infrastructure solutions for the installation and maintenance of utility systems. Headquartered in Phoenix, Arizona, we serve markets across the Western United States and specialize in full‑turnkey services for the design, installation, and maintenance of utility infrastructure.
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Responsibilities
Distribute minutes to all project team members.
Effectively and accurately communicate relevant project information to the project team.
Review field inspection reports from consultants throughout the lifecycle of the project.
Ensure all required project close‑out documents are obtained.
Communicate ideas for improving company processes with a positive and constructive attitude.
Keep the Project Manager (PM) and others informed about project status and issues that may impact client relations.
Maintain tracking logs.
Coordinate project activities, resources, equipment, and information.
Support the Project Manager by resolving issues and maintaining project documentation, plans, and reports.
Read and interpret construction plans.
Develop and maintain project trackers and schedules to meet deadlines.
Assist with project close‑out packages and documentation control, including safety and quality records.
Interface with subcontractors, vendors, and internal departments as needed.
Support material coordination, ordering, and overall project operations under a Senior Coordinator or Manager.
Provide project support to lead PM, including meeting facilitation, minutes, action items, and follow‑ups.
Build and maintain relationships with clients and key vendors to support project progression.
Provide general administrative support.
Capture restoration sketches from in‑house teams and subcontractors for as‑built submission.
Pull job packets and enter project data into Pauley systems.
Perform field visits for as‑built, quality control, and close‑out documentation for billing.
Conduct field work related to potholing/locates as directed by Construction Managers.
Coordinate with subcontractors on weekly invoice submissions and required billing documentation.
Manage general office duties, filing, PO requests, and office supply needs.
Perform other duties as assigned.
Qualifications
Be 18 years of age or older.
Authorization to work in the United States for this company.
Possess, or obtain upon employment, a valid driver’s license.
Pass a background check and company drug screening.
Attend and pass all company‑required training as needed.
May be required to work after hours, on weekends, or be on‑call as needed.
Maintain regular and timely attendance.
Possess excellent communication skills with internal and external customers.
0 to 2 years of Project Management experience.
Strong financial, analytical, and problem‑solving skills and understanding of legal documents and agreements.
Attention to detail, strong organizational skills, and ability to adapt quickly to changing deadlines and priorities.
Demonstrate professional written and verbal communication skills; interact with individuals both internally and externally.
Proficiency in Microsoft Excel, Word, PowerPoint, Google Suite, Smartsheet, and ability to work well within a team environment interacting with project stakeholders.
Work effectively in a fast‑paced environment using critical‑thinking skills to resolve problems.
Previous work experience in construction, telecommunications, or technical field is preferred but not required.
Strong communication and organization skills.
Benefits
Weekly Paychecks
Paid Time Off, Parental Leave, and Holidays
Insurance (medical, prescription drug, dental, vision, disability, life)
401(k) with Company Match
Stock Purchase Plan
Education Reimbursement
Legal Insurance
Discounts on gym memberships, pet insurance, and more
Physical & Safety Requirements
Stand, crouch, sit, bend, use hands and fingers to handle or feel, and reach with hands and arms to spaces both high and low; may involve standing, walking, climbing, balancing, crawling, crouching, lifting, holding, or stooping.
Noise level in the work environment is low.
Occasionally exposed to outside weather conditions such as extreme heat or cold, rain, snow, sleet, dust, and adverse driving conditions.
May be required to lift or move up to 10 pounds and frequently up to 50 pounds.
Vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus near and/or far as needed.
Pay Range Hourly wage range: $22.00 – $25.00, depending on experience.
EEO Statement We are an equal‑opportunity employer and the Qualified Candidates line hires without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
About Pauley Construction Pauley Construction is a regional contractor providing infrastructure solutions for the installation and maintenance of utility systems. Headquartered in Phoenix, Arizona, we serve markets across the Western United States and specialize in full‑turnkey services for the design, installation, and maintenance of utility infrastructure.
#J-18808-Ljbffr