Sanford Barrows Group
Accounts Payable Specialist (Yardi Required)
Midtown Miami (100% in office role, not hybrid / remote)
Position Overview This role is responsible for handling day-to-day accounts payable functions with a focus on accuracy, timeliness, and vendor relations. The ideal candidate will have strong technical knowledge of AP systems (Yardi required), be proficient with Microsoft Office applications, and be comfortable working with online banking platforms and electronic payment systems. The position requires strong organizational skills, attention to detail, and effective communication with both internal departments and external partners.
Core Responsibilities
Review incoming invoices to ensure accuracy and completeness, including supporting documentation, approvals, coding, purchase orders, payment terms, and pricing consistency.
Enter, batch, and scan invoices, expense reports, and check requests into the AP system.
Manage invoice prioritization in line with company policies and vendor agreements.
Investigate and resolve discrepancies in a timely manner.
Execute weekly check runs and provide clerical support such as account reconciliation and maintenance.
Onboard and maintain vendor records, including W-9 collection, 1099 compliance, and contact database updates.
Reconcile vendor statements and resolve outstanding items.
Respond promptly to vendor inquiries and payment‑related requests.
Maintain electronic and paper AP records, including logs, spreadsheets, and departmental files.
Process electronic payments, wire transfers, credit card transactions, and bank deposits as needed.
Prepare and organize documentation for month‑end close, including invoice logs, account activity, and vendor balances.
Track workflows and deadlines, flagging items that may require accruals or adjustments.
Provide support for audits by preparing documentation and reports.
Assist with departmental functions such as courier scheduling, mail distribution, filing, and scanning.
Handle check preparation and mailing, including postage and urgent deliveries.
Take on additional projects and tasks to support finance team objectives.
Qualifications
Minimum of 2 years of accounts payable experience.
Prior experience within the property management industry required.
Familiarity with AP processes, bookkeeping principles, and workflow analysis.
Must have Yardi accounts payable system experience.
Skilled in Microsoft Office (Excel, Word, Outlook) and online banking/payment platforms.
Ability to work independently, prioritize multiple tasks, and meet deadlines.
Strong problem‑solving and analytical skills.
Excellent interpersonal and written/verbal communication abilities.
Organized, detail‑oriented, and capable of functioning in a fast‑paced environment.
Professional demeanor, punctuality, and ability to maintain confidentiality.
Seniority level Associate
Employment type Full‑time
Job function Accounting / Auditing and Administrative
Industries Real Estate and Construction
Base Pay Range $65,000.00 per year – $75,000.00 per year
Additional Compensation Annual bonus
Benefits
Medical insurance
Vision insurance
401(k)
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Position Overview This role is responsible for handling day-to-day accounts payable functions with a focus on accuracy, timeliness, and vendor relations. The ideal candidate will have strong technical knowledge of AP systems (Yardi required), be proficient with Microsoft Office applications, and be comfortable working with online banking platforms and electronic payment systems. The position requires strong organizational skills, attention to detail, and effective communication with both internal departments and external partners.
Core Responsibilities
Review incoming invoices to ensure accuracy and completeness, including supporting documentation, approvals, coding, purchase orders, payment terms, and pricing consistency.
Enter, batch, and scan invoices, expense reports, and check requests into the AP system.
Manage invoice prioritization in line with company policies and vendor agreements.
Investigate and resolve discrepancies in a timely manner.
Execute weekly check runs and provide clerical support such as account reconciliation and maintenance.
Onboard and maintain vendor records, including W-9 collection, 1099 compliance, and contact database updates.
Reconcile vendor statements and resolve outstanding items.
Respond promptly to vendor inquiries and payment‑related requests.
Maintain electronic and paper AP records, including logs, spreadsheets, and departmental files.
Process electronic payments, wire transfers, credit card transactions, and bank deposits as needed.
Prepare and organize documentation for month‑end close, including invoice logs, account activity, and vendor balances.
Track workflows and deadlines, flagging items that may require accruals or adjustments.
Provide support for audits by preparing documentation and reports.
Assist with departmental functions such as courier scheduling, mail distribution, filing, and scanning.
Handle check preparation and mailing, including postage and urgent deliveries.
Take on additional projects and tasks to support finance team objectives.
Qualifications
Minimum of 2 years of accounts payable experience.
Prior experience within the property management industry required.
Familiarity with AP processes, bookkeeping principles, and workflow analysis.
Must have Yardi accounts payable system experience.
Skilled in Microsoft Office (Excel, Word, Outlook) and online banking/payment platforms.
Ability to work independently, prioritize multiple tasks, and meet deadlines.
Strong problem‑solving and analytical skills.
Excellent interpersonal and written/verbal communication abilities.
Organized, detail‑oriented, and capable of functioning in a fast‑paced environment.
Professional demeanor, punctuality, and ability to maintain confidentiality.
Seniority level Associate
Employment type Full‑time
Job function Accounting / Auditing and Administrative
Industries Real Estate and Construction
Base Pay Range $65,000.00 per year – $75,000.00 per year
Additional Compensation Annual bonus
Benefits
Medical insurance
Vision insurance
401(k)
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