Assistant Office Manager Job at Career Group in New York

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $110,000.00/yr

A prestigious hedge fund with a great collaborative culture is looking to hire an Office Coordinator/Assistant Office Manager for their brand-new Midtown NYC office. This role offers a unique opportunity for individuals who thrive in a fast‑paced setting, enjoy being at the core of organizational activities, and are passionate about fostering inclusivity and enhancing workplace culture.

Salary commensurate with experience: $80 - 110k base + discretionary bonus + excellent benefits including 401k with 3% contribution, 15 days’ vacation + free meals and additional perks

Fully onsite Monday – Friday in Midtown NYC

Hours: 8am - 5pm

We are seeking a dependable and customer‑focused Office Coordinator to ensure the seamless and efficient operation of our office environment.

Responsibilities include:

• Greet and welcome visitors in a friendly and professional manner
• Provide general facility management services, including continuous monitoring and maintenance of the space and appliances
• Respond to both internal and external facilities/operations requests
• Coordinate with vendors and contractors for service and repairs of equipment, supply level maintenance, and general office upkeep
• Create work orders for the building’s engineering staff and manage any repairs
• Assist with coordinating special events
• Prepare conference rooms before and after meetings
• Maintain appropriate levels of office, kitchen, and cleaning supplies
• Mail and package delivery and tracking
• Assist the corporate services team and management with ad hoc projects and assignments

Skills & Qualifications:

• 3+ years of Office administration/coordination experience in a fast‑paced, corporate environment
• Detail oriented and organized, with strong ability to multitask
• Excels in a fast paced, team‑oriented environment
• Ability to prioritize projects and strong problem‑solving skills
• Ability to physically stand, bend, squat, and lift up to 40+ pounds
• Proactive with a “can‑do” mentality

Please submit your resume to apply!

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Seniority level

Associate

Employment type

Full-time

Job function

Administrative

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