Robert Half
Administrative Assistant Job at Robert Half in Philadelphia
Robert Half, Philadelphia, PA, US
Description We are looking for a detail-oriented Administrative Assistant to join our team located in the Greater Philadelphia Region. In this long-term Administrative Assistant contract role, you will play a key part in maintaining organizational efficiency by performing essential administrative tasks. Your contributions will help ensure smooth operations and accurate record management within our department. What you get to do every single day:
- Scan and upload physical documents to digital storage systems, ensuring proper organization and accessibility.
- Perform data entry tasks with precision to maintain accurate and up-to-date records.
- Organize and maintain departmental files, both physical and electronic, for easy retrieval.
- Manage various documents such as correspondence, receipts, and forms, ensuring proper categorization and labeling.
- Enforce confidentiality and security protocols for sensitive records and information.
- Assist with tracking transactions, client records, and essential paperwork to ensure proper documentation.
- Provide administrative support by preparing correspondence, agendas, and other required documents.
- Answer incoming calls and handle public inquiries efficiently.
- Collaborate with team members to meet deadlines and uphold operational standards.
- Undertake additional administrative duties as assigned to support departmental needs.
- High School Diploma or equivalent, with three years of administrative support experience; post-secondary education preferred.
- Strong knowledge of office administration principles and practices.
- Proficiency in standard office equipment and computer software, including Adobe Acrobat, Epic Software, and IBM AS/400.
- Familiarity with records management principles and general business correspondence.
- Excellent verbal and written communication skills, with attention to detail.
- Ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.
- Skilled in handling inbound calls and responding to inquiries
- Demonstrated ability to maintain confidentiality and build positive working relationships.