Receptionist Job at Pennsylvania Staffing in Downingtown

Receptionist Position

We are looking for a dedicated and detail-oriented receptionist to join a team in Downingtown, Pennsylvania. This is a contract to permanent position, offering an opportunity to grow within the organization while providing essential front desk and administrative support. The role is flexible, with options for both permanent and part-time schedules, and requires someone with strong organizational and communication skills.

Responsibilities:

• Greet visitors and provide a welcoming and detail-oriented atmosphere at the front desk.
• Manage a multi-line phone system, including answering inbound calls and directing them appropriately.
• Organize and maintain office records through scanning, filing, and other clerical tasks.
• Track and manage transportation-related paperwork and schedules using internal systems.
• Draft letters and other basic documents using Microsoft Word, ensuring accuracy and attention to detail.
• Assist bus drivers with administrative needs and paperwork.
• Perform general office duties, including managing supplies and other day-to-day tasks.
• Utilize Microsoft Office Suite for various administrative functions.
• Collaborate with team members to ensure smooth office operations.

Requirements:

• Minimum of 1 year of experience in a receptionist or administrative role.
• Proficiency in using Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to handle multi-line phone systems efficiently and with strong attention to detail.
• Strong attention to detail and excellent organizational skills.
• Effective verbal and written communication skills.
• Flexibility to work both part-time and permanent schedules as needed.
• Comfortable performing clerical tasks such as scanning, filing, and document creation.
• Ability to maintain a positive and detail-oriented demeanor in a fast-paced environment.