Administrative Assistant Job at NYC Staffing in Brooklyn

Administrative Assistant

We are looking for a detail-oriented administrative assistant to join our team on a contract basis in Brooklyn, New York. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations within a fast-paced environment. This position requires excellent organizational skills and the ability to handle multiple tasks simultaneously while maintaining a high level of professionalism.

Responsibilities:

• Respond to incoming calls promptly and professionally, providing accurate information and assistance.
• Perform data entry tasks with precision, maintaining the integrity of records and databases.
• Manage office administrative duties, including scheduling, filing, and document preparation.
• Greet and assist visitors, ensuring a welcoming and organized reception area.
• Coordinate meetings and appointments, ensuring all necessary arrangements are made.
• Maintain office supplies inventory and place orders as needed to support daily operations.
• Assist in preparing reports and presentations, ensuring accuracy and adherence to deadlines.
• Handle correspondence, including emails and mail, with attention to detail and confidentiality.
• Support team members with various administrative tasks to ensure efficient workflow.

Requirements:

• Proven experience in administrative support or a related field.
• Strong organizational skills and attention to detail.
• Proficiency in data entry and familiarity with office software applications.
• Excellent communication skills, both verbal and written.
• Ability to manage multiple tasks and prioritize effectively.
• Detail-oriented approach with strong customer service skills.
• Familiarity with receptionist duties and office management.
• High level of discretion and ability to handle sensitive information.