Confidential
Title: Administrative Assistant
Pay Rate: $30 – $35 per hour
Duration: 6-month contract
About the Role:
We are seeking an experienced Administrative Assistant to provide comprehensive administrative and operational support in a collaborative, fast-paced corporate environment. This role requires strong organizational skills, attention to detail, and the ability to support multiple teams while maintaining confidentiality and professionalism.
Key Responsibilities:
Provide administrative support in a team-oriented environment; flexible to support multiple teams as needed
Perform general office and administrative tasks including phone handling, time entry, copying, scanning, filing, mailing, archiving, inventory ordering, and mail processing
Manage calendars and scheduling across multiple time zones, including coordinating complex meetings and video/phone conferences
Handle travel arrangements and expense processing for team members
Coordinate internal and external events, including recruiting activities, team meetings, and client-related events
Assist with conference room coordination, ordering catering, document preparation, interview scheduling, greeting visitors, and liaising with building services
Support teams with day-to-day operations, ensuring high standards of customer service and operational excellence
Handle highly confidential and sensitive information with discretion and professionalism
Qualifications & Skills:
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Familiarity with expense platforms such as SAP Concur or Ariba (preferred)
Minimum of 5 years of experience in a professional corporate environment
Bachelor’s degree preferred but not required
Strong written and verbal communication skills
Ability to collaborate effectively with cross-functional and global teams
Proven ability to multitask, prioritize, and thrive in a fast-paced environment
Strong critical thinking skills, sound judgment, and attention to detail
Commitment to integrity, transparency, and professionalism
Benefits Disclosure:
Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
Seniority level Not Applicable
Employment type Contract
Job function Administrative
#J-18808-Ljbffr
Pay Rate: $30 – $35 per hour
Duration: 6-month contract
About the Role:
We are seeking an experienced Administrative Assistant to provide comprehensive administrative and operational support in a collaborative, fast-paced corporate environment. This role requires strong organizational skills, attention to detail, and the ability to support multiple teams while maintaining confidentiality and professionalism.
Key Responsibilities:
Provide administrative support in a team-oriented environment; flexible to support multiple teams as needed
Perform general office and administrative tasks including phone handling, time entry, copying, scanning, filing, mailing, archiving, inventory ordering, and mail processing
Manage calendars and scheduling across multiple time zones, including coordinating complex meetings and video/phone conferences
Handle travel arrangements and expense processing for team members
Coordinate internal and external events, including recruiting activities, team meetings, and client-related events
Assist with conference room coordination, ordering catering, document preparation, interview scheduling, greeting visitors, and liaising with building services
Support teams with day-to-day operations, ensuring high standards of customer service and operational excellence
Handle highly confidential and sensitive information with discretion and professionalism
Qualifications & Skills:
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Familiarity with expense platforms such as SAP Concur or Ariba (preferred)
Minimum of 5 years of experience in a professional corporate environment
Bachelor’s degree preferred but not required
Strong written and verbal communication skills
Ability to collaborate effectively with cross-functional and global teams
Proven ability to multitask, prioritize, and thrive in a fast-paced environment
Strong critical thinking skills, sound judgment, and attention to detail
Commitment to integrity, transparency, and professionalism
Benefits Disclosure:
Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
Seniority level Not Applicable
Employment type Contract
Job function Administrative
#J-18808-Ljbffr