SustainableHR PEO & Recruiting
Human Resources Payroll Administrator
SustainableHR PEO & Recruiting, Madison, Wisconsin, us, 53774
Title : HR & Payroll Administrative Coordinator
Company : SustainableHR PEO, LLC
Location : Madison, WI (In-Office Position)
Employment Type : Full-Time
About Us SustainableHR PEO, LLC is a growing Midwest PEO and recruiting partner focused on simplifying HR for small and mid-sized businesses. We’re known for excellent service, strong relationships, and helping clients navigate HR with confidence. As we grow, we’re adding a critical role to support our HR and payroll operations.
Position Summary The HR & Payroll Administrative Coordinator plays a key role in supporting HR documentation, onboarding, employee records, payroll backup, and overall administrative operations. This is an ideal role for someone who is organized, detail-oriented, and excited to work in a fast-paced PEO environment where no two days look the same.
What You’ll Do HR Administration
Prepare and issue new hire letters, employee onboardings, and status change forms
Maintain employee files, digital records, and compliance documentation
Assist with I-9 verification, E-Verify submissions, and internal audits
Manage HR inbox inquiries and coordinate responses
Support benefits enrollment tasks when needed
Payroll Support
Assist with collecting, verifying, and entering payroll data
Manage updates to hours, deductions, garnishments, and employee changes
Support weekly/biweekly payroll processing as needed
General Coordination
Update HRIS and payroll systems accurately
Prepare reports, spreadsheets, and documentation for leadership
Assist with special projects, year-end tasks, and client needs
Maintain confidentiality and professionalism at all times
Office Support Specialist
Facilities Maintenance: Ensure a clean and organized office environment by managing light upkeep tasks such as waste disposal and maintaining common areas.
Hospitality Coordination: Arrange and oversee meal orders for team meetings and office events, ensuring timely delivery and quality service.
Front Desk Operations: Serve as the first point of contact by answering incoming calls, directing inquiries, and providing courteous assistance to visitors and staff.
Workplace Aesthetics: Maintain a welcoming atmosphere by caring for office plants and monitoring overall workspace presentation.
What We’re Looking For
1–3+ years of HR admin, payroll support, or office coordination experience
Strong attention to detail and ability to maintain accuracy with high volumes of paperwork
Experience with HRIS or payroll systems
Excellent communication skills, both written and verbal
Ability to manage multiple priorities and deadlines
A proactive, solutions-oriented mindset
Preferred, Not Required
Experience in a PEO environment
Knowledge of payroll compliance or multi-state HR practices
Familiarity with onboarding workflows
Salary Range $52,000–$65,000 depending on experience, with room to grow as responsibilities expand.
Why Work With Us
Growing PEO with a strong Midwest presence
Mission-driven culture and supportive leadership
Clear career pathway toward HR Generalist or Payroll & Benefit Specialist roles
Opportunity to learn the full lifecycle of HR and payroll
#J-18808-Ljbffr
Company : SustainableHR PEO, LLC
Location : Madison, WI (In-Office Position)
Employment Type : Full-Time
About Us SustainableHR PEO, LLC is a growing Midwest PEO and recruiting partner focused on simplifying HR for small and mid-sized businesses. We’re known for excellent service, strong relationships, and helping clients navigate HR with confidence. As we grow, we’re adding a critical role to support our HR and payroll operations.
Position Summary The HR & Payroll Administrative Coordinator plays a key role in supporting HR documentation, onboarding, employee records, payroll backup, and overall administrative operations. This is an ideal role for someone who is organized, detail-oriented, and excited to work in a fast-paced PEO environment where no two days look the same.
What You’ll Do HR Administration
Prepare and issue new hire letters, employee onboardings, and status change forms
Maintain employee files, digital records, and compliance documentation
Assist with I-9 verification, E-Verify submissions, and internal audits
Manage HR inbox inquiries and coordinate responses
Support benefits enrollment tasks when needed
Payroll Support
Assist with collecting, verifying, and entering payroll data
Manage updates to hours, deductions, garnishments, and employee changes
Support weekly/biweekly payroll processing as needed
General Coordination
Update HRIS and payroll systems accurately
Prepare reports, spreadsheets, and documentation for leadership
Assist with special projects, year-end tasks, and client needs
Maintain confidentiality and professionalism at all times
Office Support Specialist
Facilities Maintenance: Ensure a clean and organized office environment by managing light upkeep tasks such as waste disposal and maintaining common areas.
Hospitality Coordination: Arrange and oversee meal orders for team meetings and office events, ensuring timely delivery and quality service.
Front Desk Operations: Serve as the first point of contact by answering incoming calls, directing inquiries, and providing courteous assistance to visitors and staff.
Workplace Aesthetics: Maintain a welcoming atmosphere by caring for office plants and monitoring overall workspace presentation.
What We’re Looking For
1–3+ years of HR admin, payroll support, or office coordination experience
Strong attention to detail and ability to maintain accuracy with high volumes of paperwork
Experience with HRIS or payroll systems
Excellent communication skills, both written and verbal
Ability to manage multiple priorities and deadlines
A proactive, solutions-oriented mindset
Preferred, Not Required
Experience in a PEO environment
Knowledge of payroll compliance or multi-state HR practices
Familiarity with onboarding workflows
Salary Range $52,000–$65,000 depending on experience, with room to grow as responsibilities expand.
Why Work With Us
Growing PEO with a strong Midwest presence
Mission-driven culture and supportive leadership
Clear career pathway toward HR Generalist or Payroll & Benefit Specialist roles
Opportunity to learn the full lifecycle of HR and payroll
#J-18808-Ljbffr