Poline Search Partners
REPORTS TO:
Owners & Principals of the Company
SUPERVISORY RESPONSIBILITY: Directly supervises approximately 1 person on accounting staff
Our Client is a fast-growing, fully integrated commercial real estate investment and management firm with an entrepreneurial culture. The firm takes a comprehensive, hands-on approach to the entire investment lifecycle—from acquisition and financing through asset management, leasing, and disposition—focused on maximizing asset performance and long-term value.
The team is highly collaborative and works closely across acquisitions, asset management, property management, and finance to execute investment strategies efficiently and accurately.
POSITION SUMMARY: The Controller is a senior leadership role responsible for overseeing all accounting and financial operations for a portfolio of commercial properties and related entities. This position supervises the accounting team, manages property-level and corporate accounting, and partners closely with the Owners & Principals on acquisitions, dispositions, financing, investor reporting, and strategic initiatives. The ideal candidate brings deep commercial real estate accounting experience, strong technical and leadership skills, and a proactive mindset suited for an entrepreneurial investment environment.
RESPONSIBILITIES: Financial & Property Accounting
Oversee the full accounting cycle for managed commercial properties and corporate entities.
Prepare and review monthly, quarterly, and annual financial statements (property-level and consolidated).
Manage month-end close, journal entries, bank account reconciliations, and variance analysis.
Monitor daily cash activity, cash flow analysis, and online banking transactions.
Track and allocate revenues and expenses to proper accounts in accordance with GAAP.
Maintain general ledger and balance sheet accuracy across multiple entities and property structures.
Interface with outside accountants regarding entity tax returns & K-1s
Collaborate with asset management, property management, insurance advisors, and tax consultants.
Bi-weekly payroll processing, 401(k) & worker’s compensation reporting.
Assist with property insurance analysis.
Accounts Payable, Receivable & Cash Management
Oversee the accounts payable process.
Review daily payables, mortgage payments, management fees, and vendor disbursements.
Oversee accounts receivable process.
Directly involved with Real Estate Tax and CAM reconciliations as well as tenant billings.
Perform daily and weekly cash management, wire transfers, and debt maturity reporting.
Track and pay real estate taxes for properties without escrow.
Record investment income (money market, treasury instruments, credit facilities).
Budgets, Forecasting & Reporting
Prepare annual operating and capital budgets for properties and corporate entities.
Analyze monthly operating results against budgets and provide variance explanations.
Prepare consolidated projected sources and uses statements.
Prepare income and expense reports for tax assessors (primarily CT, with multi-state exposure).
Produce third-party financial reports and quarterly expense reports.
Debt, Equity & Transactions
Execute loan draws and manage construction accounting.
Direct involvement in preparation of financing and investor memorandums for prospective debt and equity raises.
Support acquisitions and dispositions, including development of closing statements.
Assist with due diligence, property valuations, and transaction closings.
Track capital calls and investor capital accounts.
Calculate and distribute monthly and quarterly investor distributions based on equity structures.
Track state withholding taxes and investor equalization.
Investor, Lender & Compliance Reporting
Prepare quarterly and annual lender and investor reporting.
Provide clear, timely financial communications to lenders and equity investors.
Respond to investor inquiries and ad hoc reporting requests.
Coordinate annual audits and serve as primary contact for external auditors.
Prepare year-end tax support and review final returns (multiple entities).
Ensure compliance with GAAP, payroll regulations, property tax reporting, and internal controls.
Systems, Controls & Process Improvement
Lead accounting systems, policies, procedures, and internal control enhancements.
Ensure effective use of real estate accounting and management platforms, including:
Yardi Voyager
Excel (advanced) and related financial tools
AvidXchange
Juniper Square (preferred)
Argus experience is a plus
Build and refine scalable processes to support portfolio growth.
Team Leadership & Cross-Functional Collaboration
Supervise, mentor, and develop accounting staff.
Review work product for accuracy, timeliness, and consistency.
Assist lease administration and property management teams with accounting and lease-related inquiries.
Support strategic planning and special projects as assigned.
QUALIFICATIONS: Required
Bachelor’s degree in Accounting or related field.
Minimum 4–6 years of accounting experience, with significant focus on commercial real estate.
Strong knowledge of GAAP and real estate-specific accounting practices.
Advanced proficiency in Yardi Voyager and strong Excel skills and financial analysis capability. Experience with Juniper Square and Argus is a plus.
Proven experience supervising accounting staff.
Excellent organizational, analytical, and problem-solving skills.
Ability to manage multiple entities and priorities in a fast-paced environment.
Strong written and verbal communication skills.
Preferred
Experience with Juniper Square & Argus is a plus.
Experience with investment structures, waterfalls, and investor reporting.
Exposure to multi-state property portfolios and tax compliance.
Background in acquisition, disposition, and construction accounting.
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SUPERVISORY RESPONSIBILITY: Directly supervises approximately 1 person on accounting staff
Our Client is a fast-growing, fully integrated commercial real estate investment and management firm with an entrepreneurial culture. The firm takes a comprehensive, hands-on approach to the entire investment lifecycle—from acquisition and financing through asset management, leasing, and disposition—focused on maximizing asset performance and long-term value.
The team is highly collaborative and works closely across acquisitions, asset management, property management, and finance to execute investment strategies efficiently and accurately.
POSITION SUMMARY: The Controller is a senior leadership role responsible for overseeing all accounting and financial operations for a portfolio of commercial properties and related entities. This position supervises the accounting team, manages property-level and corporate accounting, and partners closely with the Owners & Principals on acquisitions, dispositions, financing, investor reporting, and strategic initiatives. The ideal candidate brings deep commercial real estate accounting experience, strong technical and leadership skills, and a proactive mindset suited for an entrepreneurial investment environment.
RESPONSIBILITIES: Financial & Property Accounting
Oversee the full accounting cycle for managed commercial properties and corporate entities.
Prepare and review monthly, quarterly, and annual financial statements (property-level and consolidated).
Manage month-end close, journal entries, bank account reconciliations, and variance analysis.
Monitor daily cash activity, cash flow analysis, and online banking transactions.
Track and allocate revenues and expenses to proper accounts in accordance with GAAP.
Maintain general ledger and balance sheet accuracy across multiple entities and property structures.
Interface with outside accountants regarding entity tax returns & K-1s
Collaborate with asset management, property management, insurance advisors, and tax consultants.
Bi-weekly payroll processing, 401(k) & worker’s compensation reporting.
Assist with property insurance analysis.
Accounts Payable, Receivable & Cash Management
Oversee the accounts payable process.
Review daily payables, mortgage payments, management fees, and vendor disbursements.
Oversee accounts receivable process.
Directly involved with Real Estate Tax and CAM reconciliations as well as tenant billings.
Perform daily and weekly cash management, wire transfers, and debt maturity reporting.
Track and pay real estate taxes for properties without escrow.
Record investment income (money market, treasury instruments, credit facilities).
Budgets, Forecasting & Reporting
Prepare annual operating and capital budgets for properties and corporate entities.
Analyze monthly operating results against budgets and provide variance explanations.
Prepare consolidated projected sources and uses statements.
Prepare income and expense reports for tax assessors (primarily CT, with multi-state exposure).
Produce third-party financial reports and quarterly expense reports.
Debt, Equity & Transactions
Execute loan draws and manage construction accounting.
Direct involvement in preparation of financing and investor memorandums for prospective debt and equity raises.
Support acquisitions and dispositions, including development of closing statements.
Assist with due diligence, property valuations, and transaction closings.
Track capital calls and investor capital accounts.
Calculate and distribute monthly and quarterly investor distributions based on equity structures.
Track state withholding taxes and investor equalization.
Investor, Lender & Compliance Reporting
Prepare quarterly and annual lender and investor reporting.
Provide clear, timely financial communications to lenders and equity investors.
Respond to investor inquiries and ad hoc reporting requests.
Coordinate annual audits and serve as primary contact for external auditors.
Prepare year-end tax support and review final returns (multiple entities).
Ensure compliance with GAAP, payroll regulations, property tax reporting, and internal controls.
Systems, Controls & Process Improvement
Lead accounting systems, policies, procedures, and internal control enhancements.
Ensure effective use of real estate accounting and management platforms, including:
Yardi Voyager
Excel (advanced) and related financial tools
AvidXchange
Juniper Square (preferred)
Argus experience is a plus
Build and refine scalable processes to support portfolio growth.
Team Leadership & Cross-Functional Collaboration
Supervise, mentor, and develop accounting staff.
Review work product for accuracy, timeliness, and consistency.
Assist lease administration and property management teams with accounting and lease-related inquiries.
Support strategic planning and special projects as assigned.
QUALIFICATIONS: Required
Bachelor’s degree in Accounting or related field.
Minimum 4–6 years of accounting experience, with significant focus on commercial real estate.
Strong knowledge of GAAP and real estate-specific accounting practices.
Advanced proficiency in Yardi Voyager and strong Excel skills and financial analysis capability. Experience with Juniper Square and Argus is a plus.
Proven experience supervising accounting staff.
Excellent organizational, analytical, and problem-solving skills.
Ability to manage multiple entities and priorities in a fast-paced environment.
Strong written and verbal communication skills.
Preferred
Experience with Juniper Square & Argus is a plus.
Experience with investment structures, waterfalls, and investor reporting.
Exposure to multi-state property portfolios and tax compliance.
Background in acquisition, disposition, and construction accounting.
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