City of Reynoldsburg
Under the direction of the Deputy Auditor, this position performs a variety of professional and technical accounting duties with a primary focus on bi-weekly payroll processing and accounts payable/receivable functions. The position ensures accurate, timely financial transactions and assists with general accounting and administrative duties that support the City Auditor’s Office.
Essential Functions of Work
Process payroll bi-weekly and monthly payroll for all departments; verify hours worked, leave balances, and ensure accuracy before submission to the bank.
Set up and maintain employee payroll data including new hires, terminations, changes in pay, deductions, and benefits (medical, dental, vision, life insurance, etc).
Position may require occasional extended hours during payroll processing or fiscal year-end close.
Process prior service credit, military differential pay, and update accruals and leave balances.
Review and import timekeeping data, including specialized payroll for departments for Police, etc.
Maintain and reconcile payroll records, deductions, taxes, retirement contributions, and voluntary withholdings.
Prepare and file payroll-related reports (e.g. retirement, wage garnishments, quarterly, and year-end).
Ensure compliance with applicable bargaining unit agreements, City policies, and local, state, and federal regulations.
Maintain independent contractor payroll and retirement filings.
Accounts Payable/Receivable
Receive, review, and process invoices for payment in accordance with City purchasing policies and procedures.
Verify supporting documentation, coding, and approval for all payables prior to disbursement.
Prepare and issue vendor checks, ACH payments, and maintain payment records.
Monitor accounts payable aging reports and communicate with vendors regarding payment status or discrepancies.
Receive, post, and reconcile incoming payments, deposits, and revenues to the appropriate funds or accounts.
Prepare bank deposits and assist in balancing monthly cash receipts and disbursements.
Assist with year-end reconciliations, including 1099 processing and audit preparation.
General Accounting & Administrative Support
Maintain accurate and organized digital and paper financial records.
Assist in balancing accounts, preparing journal entries, and generating financial reports as needed.
Provide cross-training support to other finance staff during absences or peak workloads
Compose correspondence, answer inquiries, and provide exceptional customer service to employees, vendors, and the public.
Perform other related duties as assigned to support the overall function of the City Auditor’s Office.
Minimum Qualifications
Completion of an Associates
OR
Bachelor's degree from an accredited university or college in Accounting, Business Administration, Finance, Public Administration or a closely related field
OR
Eighteen (18) months’ experience or training in general accounting/bookkeeping, payroll, or financial recordkeeping
Preferred Qualifications
Bachelor’s degree in Accounting, Finance, or related field.
Public Sector and/or union payroll experience
Experience with municipal accounting systems and payroll software (e.g. NovaTime, RightWay, UAN or similar)
Proficient in Microsoft Excel and financial database management
Required Skills/Abilities: Knowledge of:
Payroll and benefits administration principles.
Accounts payable/receivable procedures and internal control standards.
General accounting practices, financial reporting, and public recordkeeping.
City and department policies and procedures.
Microsoft Office Suite, especially Excel and Word.
Skill in:
Accurate data entry and 10-key proficiency.
Operating office and financial software, calculators, and accounting systems.
Organizing, prioritizing, and managing multiple tasks with attention to detail.
Maintaining confidentiality of employee and financial data.
Exercising initiative and independent judgment within established policies.
Ability to:
Reconcile and balance accounts with accuracy.
Communicate effectively both verbally and in writing.
Interpret and apply City policies, labor contracts, and fiscal regulations.
Establish and maintain cooperative working relationship with staff, vendors, and the public.
Provide excellent customer service and maintain professionalism in a fast-paced environment.
Working Conditions:
Work is performed in standard office environment.
The noise level is generally moderate.
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Essential Functions of Work
Process payroll bi-weekly and monthly payroll for all departments; verify hours worked, leave balances, and ensure accuracy before submission to the bank.
Set up and maintain employee payroll data including new hires, terminations, changes in pay, deductions, and benefits (medical, dental, vision, life insurance, etc).
Position may require occasional extended hours during payroll processing or fiscal year-end close.
Process prior service credit, military differential pay, and update accruals and leave balances.
Review and import timekeeping data, including specialized payroll for departments for Police, etc.
Maintain and reconcile payroll records, deductions, taxes, retirement contributions, and voluntary withholdings.
Prepare and file payroll-related reports (e.g. retirement, wage garnishments, quarterly, and year-end).
Ensure compliance with applicable bargaining unit agreements, City policies, and local, state, and federal regulations.
Maintain independent contractor payroll and retirement filings.
Accounts Payable/Receivable
Receive, review, and process invoices for payment in accordance with City purchasing policies and procedures.
Verify supporting documentation, coding, and approval for all payables prior to disbursement.
Prepare and issue vendor checks, ACH payments, and maintain payment records.
Monitor accounts payable aging reports and communicate with vendors regarding payment status or discrepancies.
Receive, post, and reconcile incoming payments, deposits, and revenues to the appropriate funds or accounts.
Prepare bank deposits and assist in balancing monthly cash receipts and disbursements.
Assist with year-end reconciliations, including 1099 processing and audit preparation.
General Accounting & Administrative Support
Maintain accurate and organized digital and paper financial records.
Assist in balancing accounts, preparing journal entries, and generating financial reports as needed.
Provide cross-training support to other finance staff during absences or peak workloads
Compose correspondence, answer inquiries, and provide exceptional customer service to employees, vendors, and the public.
Perform other related duties as assigned to support the overall function of the City Auditor’s Office.
Minimum Qualifications
Completion of an Associates
OR
Bachelor's degree from an accredited university or college in Accounting, Business Administration, Finance, Public Administration or a closely related field
OR
Eighteen (18) months’ experience or training in general accounting/bookkeeping, payroll, or financial recordkeeping
Preferred Qualifications
Bachelor’s degree in Accounting, Finance, or related field.
Public Sector and/or union payroll experience
Experience with municipal accounting systems and payroll software (e.g. NovaTime, RightWay, UAN or similar)
Proficient in Microsoft Excel and financial database management
Required Skills/Abilities: Knowledge of:
Payroll and benefits administration principles.
Accounts payable/receivable procedures and internal control standards.
General accounting practices, financial reporting, and public recordkeeping.
City and department policies and procedures.
Microsoft Office Suite, especially Excel and Word.
Skill in:
Accurate data entry and 10-key proficiency.
Operating office and financial software, calculators, and accounting systems.
Organizing, prioritizing, and managing multiple tasks with attention to detail.
Maintaining confidentiality of employee and financial data.
Exercising initiative and independent judgment within established policies.
Ability to:
Reconcile and balance accounts with accuracy.
Communicate effectively both verbally and in writing.
Interpret and apply City policies, labor contracts, and fiscal regulations.
Establish and maintain cooperative working relationship with staff, vendors, and the public.
Provide excellent customer service and maintain professionalism in a fast-paced environment.
Working Conditions:
Work is performed in standard office environment.
The noise level is generally moderate.
#J-18808-Ljbffr