Virginia's Community College System
Inventory Specialist
Virginia's Community College System, Richmond, Virginia, United States, 23214
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Inventory Specialist
role at
Virginia's Community College System .
Working Title: Inventory Specialist
Role Title: Admin and Office Spec III
Role Code: 19013-FP
FLSA: Nonexempt
Pay Band: 03
Position Number: 28000837
Agency: Northern VA Community College Division NV280-VP Administration
Work Location: Fairfax County - 059
Hiring Range: $55,000 - $65,000
Emergency/Essential Personnel: No
EEO Category: B-Professional
Full Time or Part Time: Full Time
Telework Options: No (telework options are subject to change based on business needs)
Bilingual or Multilingual Requirement: No
Work Schedule: Monday through Friday, 7:30am-4:00pm.
This position will be required to travel to other NOVA Campuses occasionally.
Sensitive Position No Job Description
General Description The Inventory Specialist is responsible for tracking and receiving assets for Northern Virginia Community College and ensuring assets are accurately recorded and updated in all Inventory systems. The position manages the College Physical Inventory process including running inventory reports and formatting them correctly, coordinating with inventory liaisons, reconciling inventory responses for errors and updates, ensuring missing assets are documented appropriately, requesting updates for all assets, verifying updates have been processed correctly, and providing confirmation of updates to liaisons.
Duties and Tasks
Assist the Property Control Manager with the financial accounting of all fixed assets transactions at Northern Virginia Community College.
Ensure that the central inventory database is properly maintained at all College locations and that all fixed assets are tracked and documented.
Prepare reconciliation reports and perform analysis for the College Physical Inventory.
Research to proactively identify potential fixed assets received but not reported to the Property Control Office.
Provide guidance to Storekeeper Managers and end‑users on the submission of tag requests and financial documentation required to account for the fixed assets.
Train AIS and eVA (receiving module) users to ensure inventory record accuracy and integrity.
Prepare all financial fixed assets reports required by the Property Control Office to conduct audits and to provide for the College Internal Auditors.
Serve as a liaison with the Accounts Payable Office to acquire payment information for all fixed assets receiving transactions.
Frequently cross‑train and support Warehouse Services with day‑to‑day mailroom and delivery operations when needed.
Special Assignments
May be required to perform other duties as assigned.
May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSAs
Excellent verbal and written communication and interpersonal skills required for interacting with all levels of the College administration and staff.
Goal‑driven person with the ability to analyze data and work independently.
Ability to comprehend and apply rules and regulations as required.
Ability to provide solutions.
Excellent attention to detail.
Ability to use standard office equipment; Inventory applications, databases, and other related computer software and hardware.
Capable of lifting and moving equipment and materials of moderate weight regularly.
Minimum Work Experience
Experience with warehouse or inventory operations and/or asset management.
Experience in Microsoft Office with proficiency in MS Excel.
Experience with customer service.
Experience working on reports related to inventory management/fixed asset.
Valid driver’s license.
Additional Considerations
Experiencing managing a cyclical process.
Experience managing a process from start to finish and verifying results.
Experience working in Asset Management system.
Travel Will be required to travel between NOVA Campuses.
Posting Information Posting Number: CLS_4208P
Recruitment Type: General Public - G
Number of Vacancies: 1
Position End Date: 01/04/2026
Open Until Filled: Yes
Background Check Statement The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.
EEO Statement The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors.
ADA Statement The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Employees must reside in Virginia, Maryland or District of Columbia Employees must reside in Virginia, Maryland or District of Columbia.
Security Report Notice Please take a moment to review NOVA’s Annual Security Reports.
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Inventory Specialist
role at
Virginia's Community College System .
Working Title: Inventory Specialist
Role Title: Admin and Office Spec III
Role Code: 19013-FP
FLSA: Nonexempt
Pay Band: 03
Position Number: 28000837
Agency: Northern VA Community College Division NV280-VP Administration
Work Location: Fairfax County - 059
Hiring Range: $55,000 - $65,000
Emergency/Essential Personnel: No
EEO Category: B-Professional
Full Time or Part Time: Full Time
Telework Options: No (telework options are subject to change based on business needs)
Bilingual or Multilingual Requirement: No
Work Schedule: Monday through Friday, 7:30am-4:00pm.
This position will be required to travel to other NOVA Campuses occasionally.
Sensitive Position No Job Description
General Description The Inventory Specialist is responsible for tracking and receiving assets for Northern Virginia Community College and ensuring assets are accurately recorded and updated in all Inventory systems. The position manages the College Physical Inventory process including running inventory reports and formatting them correctly, coordinating with inventory liaisons, reconciling inventory responses for errors and updates, ensuring missing assets are documented appropriately, requesting updates for all assets, verifying updates have been processed correctly, and providing confirmation of updates to liaisons.
Duties and Tasks
Assist the Property Control Manager with the financial accounting of all fixed assets transactions at Northern Virginia Community College.
Ensure that the central inventory database is properly maintained at all College locations and that all fixed assets are tracked and documented.
Prepare reconciliation reports and perform analysis for the College Physical Inventory.
Research to proactively identify potential fixed assets received but not reported to the Property Control Office.
Provide guidance to Storekeeper Managers and end‑users on the submission of tag requests and financial documentation required to account for the fixed assets.
Train AIS and eVA (receiving module) users to ensure inventory record accuracy and integrity.
Prepare all financial fixed assets reports required by the Property Control Office to conduct audits and to provide for the College Internal Auditors.
Serve as a liaison with the Accounts Payable Office to acquire payment information for all fixed assets receiving transactions.
Frequently cross‑train and support Warehouse Services with day‑to‑day mailroom and delivery operations when needed.
Special Assignments
May be required to perform other duties as assigned.
May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSAs
Excellent verbal and written communication and interpersonal skills required for interacting with all levels of the College administration and staff.
Goal‑driven person with the ability to analyze data and work independently.
Ability to comprehend and apply rules and regulations as required.
Ability to provide solutions.
Excellent attention to detail.
Ability to use standard office equipment; Inventory applications, databases, and other related computer software and hardware.
Capable of lifting and moving equipment and materials of moderate weight regularly.
Minimum Work Experience
Experience with warehouse or inventory operations and/or asset management.
Experience in Microsoft Office with proficiency in MS Excel.
Experience with customer service.
Experience working on reports related to inventory management/fixed asset.
Valid driver’s license.
Additional Considerations
Experiencing managing a cyclical process.
Experience managing a process from start to finish and verifying results.
Experience working in Asset Management system.
Travel Will be required to travel between NOVA Campuses.
Posting Information Posting Number: CLS_4208P
Recruitment Type: General Public - G
Number of Vacancies: 1
Position End Date: 01/04/2026
Open Until Filled: Yes
Background Check Statement The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.
EEO Statement The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors.
ADA Statement The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Employees must reside in Virginia, Maryland or District of Columbia Employees must reside in Virginia, Maryland or District of Columbia.
Security Report Notice Please take a moment to review NOVA’s Annual Security Reports.
#J-18808-Ljbffr