Rutgers University
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Coordinator for the department of Medicine at the Robert Wood Johnson Medical School. Under direction, the Program Coordinator organizes, and guides day-to-day administrative activities supporting a complex, multidisciplinary clinical program. The position provides comprehensive support for a wide range of projects, initiatives, committees, and collaborative efforts across departments and specialties. The Program Coordinator serves as the primary liaison for clinical administrative operations, and maintains strong working relationships with internal and external partners. The role supports program leadership through business planning, process improvement, and the development and implementation of new strategic initiatives.
Responsibilities
The Program Coordinator will manage day-to-day administrative functions, organize multidisciplinary case conferences, facilitate communication between clinical and research collaborators, support data collection and reporting needs, and assist with program development activities. This role is also critical for maintaining compliance with regulatory and institutional requirements, tracking key deliverables, and supporting grant-related or educational activities associated with Cardiology Department.
Serves as a central administrative contact for providers, staff, and collaborating units involved in program operations.
Coordinates meetings, program activities, and related processes.
Manages logistics for events, educational sessions, and program communications. Assists with preparation of grant materials and funding requests.
Provides administrative support to program leadership and faculty related to planning, development, and execution of program objectives.
Assists in implementing new initiatives and operational enhancements. Works with division and program leadership to support planning, business management, and strategic program development.
FLSA FLSA Exempt
Grade Grade 23S
Salary Details Maximum salary of $68,500
Minimum Salary 65272.000
Mid Range Salary 78208.000
Maximum Salary 92772.000
Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs
Position Status Full Time
Working Hours Standard Hours 37.50
Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement.
Union Description HPAE 5094
Payroll Designation PeopleSoft
Seniority Unit Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications Minimum Education and Experience
Bachelor’s Degree, plus at least two (2) years of professional level experience in a business office, government agency, or university setting.
Equivalent experience, education and/or training may be substituted for the educational requirements.
Certifications/Licenses Required Knowledge, Skills, and Abilities
Competent in MS Word, Excel, and PowerPoint. Previous experience in data and research analysis.
Ability to handle sensitive and confidential information according to HIPAA and PHI guidelines.
Preferred Qualifications Physical Demands and Work Environment
Physical Demands: Standing and sitting for long periods. Lifting up to 25 lbs.
Posting Number 25ST2565
Posting Open Date Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
City New Brunswick
State NJ
Position Information Recruitment/Posting Title Program Coordinator
Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
* Do you have a Bachelor’s Degree, plus at least two years of professional level experience in a business office, government agency, or university setting? Yes
No
Required Documents
Resume/CV
Optional Documents
Cover Letter/Letter of Application
Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
ADA & NJLAD Accommodations In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-3973 or e‑mail us .
Contact Information Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at OneSource@Rutgers.edu . Rutgers University participates in the E‑Verify program as required by law. Learn more about the E‑Verify program . For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or ROCS@hr.rutgers.edu . To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .
#J-18808-Ljbffr
Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Coordinator for the department of Medicine at the Robert Wood Johnson Medical School. Under direction, the Program Coordinator organizes, and guides day-to-day administrative activities supporting a complex, multidisciplinary clinical program. The position provides comprehensive support for a wide range of projects, initiatives, committees, and collaborative efforts across departments and specialties. The Program Coordinator serves as the primary liaison for clinical administrative operations, and maintains strong working relationships with internal and external partners. The role supports program leadership through business planning, process improvement, and the development and implementation of new strategic initiatives.
Responsibilities
The Program Coordinator will manage day-to-day administrative functions, organize multidisciplinary case conferences, facilitate communication between clinical and research collaborators, support data collection and reporting needs, and assist with program development activities. This role is also critical for maintaining compliance with regulatory and institutional requirements, tracking key deliverables, and supporting grant-related or educational activities associated with Cardiology Department.
Serves as a central administrative contact for providers, staff, and collaborating units involved in program operations.
Coordinates meetings, program activities, and related processes.
Manages logistics for events, educational sessions, and program communications. Assists with preparation of grant materials and funding requests.
Provides administrative support to program leadership and faculty related to planning, development, and execution of program objectives.
Assists in implementing new initiatives and operational enhancements. Works with division and program leadership to support planning, business management, and strategic program development.
FLSA FLSA Exempt
Grade Grade 23S
Salary Details Maximum salary of $68,500
Minimum Salary 65272.000
Mid Range Salary 78208.000
Maximum Salary 92772.000
Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs
Position Status Full Time
Working Hours Standard Hours 37.50
Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement.
Union Description HPAE 5094
Payroll Designation PeopleSoft
Seniority Unit Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications Minimum Education and Experience
Bachelor’s Degree, plus at least two (2) years of professional level experience in a business office, government agency, or university setting.
Equivalent experience, education and/or training may be substituted for the educational requirements.
Certifications/Licenses Required Knowledge, Skills, and Abilities
Competent in MS Word, Excel, and PowerPoint. Previous experience in data and research analysis.
Ability to handle sensitive and confidential information according to HIPAA and PHI guidelines.
Preferred Qualifications Physical Demands and Work Environment
Physical Demands: Standing and sitting for long periods. Lifting up to 25 lbs.
Posting Number 25ST2565
Posting Open Date Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
City New Brunswick
State NJ
Position Information Recruitment/Posting Title Program Coordinator
Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
* Do you have a Bachelor’s Degree, plus at least two years of professional level experience in a business office, government agency, or university setting? Yes
No
Required Documents
Resume/CV
Optional Documents
Cover Letter/Letter of Application
Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
ADA & NJLAD Accommodations In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-3973 or e‑mail us .
Contact Information Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at OneSource@Rutgers.edu . Rutgers University participates in the E‑Verify program as required by law. Learn more about the E‑Verify program . For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or ROCS@hr.rutgers.edu . To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .
#J-18808-Ljbffr