P4P
About Us
We are a leading healthcare organization committed to providing exceptional patient care and innovative medical solutions. Our team of dedicated professionals works tirelessly to improve the health and well‑being of our community. We are seeking a highly skilled and motivated Executive Assistant to support our senior leadership team.
Job Overview
We are looking for a talented and experienced Executive Assistant to provide high-level administrative support to our executive team. The ideal candidate will be a proactive problem‑solver with excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced healthcare environment.
Key Responsibilities
- Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and expense reporting
- Serve as the primary point of contact for internal and external stakeholders, managing communication and scheduling on behalf of executives
- Prepare and edit correspondence, presentations, reports, and other documents with a high degree of accuracy and professionalism
- Coordinate and organize meetings, conferences, and events, including logistics, agendas, and materials
- Manage complex filing systems and maintain confidential records and documents
- Act as a liaison between executives and other departments, facilitating effective communication and collaboration
- Screen and prioritize incoming calls, emails, and visitors, ensuring efficient use of executive time
- Conduct research and gather information to support executive decision‑making processes
- Assist with special projects and initiatives as assigned by the executive team
- Maintain a high level of discretion and confidentiality in handling sensitive information
- Provide backup support for other administrative staff as needed
- Manage office supplies and equipment, ensuring a well‑organized and efficient work environment
Qualifications
Required:
- Bachelor's degree in Business Administration, Healthcare Administration, or a related field
- Minimum of 5 years of experience as an Executive Assistant, preferably in a healthcare setting
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
- Excellent verbal and written communication skills
- Strong organizational and time‑management skills with the ability to multitask and prioritize effectively
- Exceptional attention to detail and accuracy
- Ability to work independently and as part of a team
- Professional demeanor and strong interpersonal skills
- Flexibility to work extended hours when necessary
Preferred:
- Experience with healthcare‑specific software and electronic health record (EHR) systems
- Knowledge of medical terminology and healthcare industry regulations
- Familiarity with project management tools and techniques
- Experience in event planning and coordination