Engauge Workforce Solutions
Payroll Specialist
Engauge Workforce Solutions, Menomonee Falls, Wisconsin, United States, 53051
Recruiter at Engauge Workforce Solutions
Overall Role
The Payroll Specialist is responsible for ensuring accurate and timely candidate vetting on job orders, along with time clock management, payroll processing and client invoicing on a weekly basis. This role also is a back‑up to certain functions of the Senior Payroll Administrator. A strong attention to detail, ability to meet deadlines, and excellent customer service are essential for success in this position. The role supports payroll using an ATS and Back Office Payroll system, with added responsibilities around process auditing and team development through cross‑training.
Goals and Objectives
Ensure proper employee payroll set up for staffing associates
Ensure accurate and timely weekly payroll for staffing associates
Deliver precise and on‑time billing/invoicing to clients
Maintain compliance with all federal and state payroll regulations
Provide high‑level customer service to both internal teams and external clients
Key Responsibilities
Process, maintain, and reconcile payroll and reports
Communicate with associates to resolve payroll discrepancies
Maintain accurate employee payroll records, including I‑9s, W‑4s, and pay preferences
Review and validate timesheets from manual and electronic systems
Manage Vendor Management Systems and third‑party vendor relationships
Review and evaluate employee pay and client billing rates
Administer payroll deductions such as child support and garnishments
Manage benefit deductions and updates
Accounts Receivable (Back‑Up)
Apply incoming payments to client accounts accurately
Monitor AR aging reports and follow up on outstanding balances
Lead collection efforts for accounts over 60 days past dueCommunicate professionally with clients regarding payment issues and solutions
What Makes a Successful Candidate?
Deadline Driven
– Executes weekly responsibilities with timeliness and precision
Motivated
– A self‑starter who acts proactively and takes ownership of outcomes
Relationship Builder
– Fosters strong internal and external partnerships built on trust
Active Listener
– Pays close attention to stakeholder needs and priorities
Analytical
– Digs into data to uncover and resolve discrepancies
Composed & Resilient
– Performs calmly under pressure and manages challenges with poise
Experience and Requirements
2‑3 years of payroll and/or AR/AP experience, or a Bachelor’s degree
Background in staffing, manufacturing, or distribution sectors strongly preferred
Intermediate Microsoft Office skills, especially Excel
Technologically proficient with payroll, AR, and ATS systems
Referrals increase your chances of interviewing at Engauge Workforce Solutions by 2x
Seniority level
Associate
Employment type
Full‑time
Job function
Accounting/Auditing and Administrative
Industries
Staffing and Recruiting, Accounting, and Human Resources Services
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The Payroll Specialist is responsible for ensuring accurate and timely candidate vetting on job orders, along with time clock management, payroll processing and client invoicing on a weekly basis. This role also is a back‑up to certain functions of the Senior Payroll Administrator. A strong attention to detail, ability to meet deadlines, and excellent customer service are essential for success in this position. The role supports payroll using an ATS and Back Office Payroll system, with added responsibilities around process auditing and team development through cross‑training.
Goals and Objectives
Ensure proper employee payroll set up for staffing associates
Ensure accurate and timely weekly payroll for staffing associates
Deliver precise and on‑time billing/invoicing to clients
Maintain compliance with all federal and state payroll regulations
Provide high‑level customer service to both internal teams and external clients
Key Responsibilities
Process, maintain, and reconcile payroll and reports
Communicate with associates to resolve payroll discrepancies
Maintain accurate employee payroll records, including I‑9s, W‑4s, and pay preferences
Review and validate timesheets from manual and electronic systems
Manage Vendor Management Systems and third‑party vendor relationships
Review and evaluate employee pay and client billing rates
Administer payroll deductions such as child support and garnishments
Manage benefit deductions and updates
Accounts Receivable (Back‑Up)
Apply incoming payments to client accounts accurately
Monitor AR aging reports and follow up on outstanding balances
Lead collection efforts for accounts over 60 days past dueCommunicate professionally with clients regarding payment issues and solutions
What Makes a Successful Candidate?
Deadline Driven
– Executes weekly responsibilities with timeliness and precision
Motivated
– A self‑starter who acts proactively and takes ownership of outcomes
Relationship Builder
– Fosters strong internal and external partnerships built on trust
Active Listener
– Pays close attention to stakeholder needs and priorities
Analytical
– Digs into data to uncover and resolve discrepancies
Composed & Resilient
– Performs calmly under pressure and manages challenges with poise
Experience and Requirements
2‑3 years of payroll and/or AR/AP experience, or a Bachelor’s degree
Background in staffing, manufacturing, or distribution sectors strongly preferred
Intermediate Microsoft Office skills, especially Excel
Technologically proficient with payroll, AR, and ATS systems
Referrals increase your chances of interviewing at Engauge Workforce Solutions by 2x
Seniority level
Associate
Employment type
Full‑time
Job function
Accounting/Auditing and Administrative
Industries
Staffing and Recruiting, Accounting, and Human Resources Services
#J-18808-Ljbffr