South Dakota Board of Regents
Grant-Funded Program Assistant, Civic Engagement
South Dakota Board of Regents, Spearfish, South Dakota, us, 57799
Black Hills State University is seeking applicants for a Program Assistant I in the Center for Civic Engagement
DUTIES : Assist the Director in all aspects of the Center. Process hiring requests for faculty, adjuncts, staff, and work-study students. Track budgets and oversee funds used for purchases, invoices, and travel expenses. Assist the Director with grant reporting requirements. Purchasing and encumbrances, invoicing/accounts payable. Request for pay. Organizing travel and reimbursement for faculty, students, etc. Meeting organization and minute taking. Detailed data entry and recordkeeping. Marketing for the Center for Civic Engagement, the Center for Faculty Innovation, and the Sim Civics grant program. Create PowerPoints and flyers. Provide updated website information to the marketing department. Respond to queries by faculty, staff, students, and the public by phone, email, and in person. Maintaining calendars for both centers and grant activities. Coordinate operations with staff in other areas; other duties as needed. Creating and revising office procedures for efficiency.
KNOWLEDGE / SKILLS / ABILITIES :
Communicate professionally both orally and in writing Strong proficiency in technology Ability to supervise other staff members; provide needed guidance and staff training Ability to conduct research, and compile and analyze data Establish and maintain effective working relationships with staff and the public Regular and reliable attendance Ability to maintain comprehensive budget records Maintain confidentiality Excellent organizational skills Exceptional people skills Ability to multi-task across multiple interactions with faculty and students Time management and prioritization from multiple demands Operate office equipment Critical thinking and decision making Regular and reliable attendance
SPECIAL COMMENT :
Sponsorship not available for this position. This position is 100% grant funded. Continue employment is contingent upon grant funding. TO APPLY : Applications must be made online at
https://yourfuture.sdbor.edu
. Please attach a cover letter, resume, and names/contact information of at least three professional references. This position is open until filled with a first review date of December 8, 2025, at 11PM mountain time. For application assistance, contact Human Resources at 605.642.6549. Questions specific to the position may be directed to Jason McConnell at Jason.McConnell@bhsu.edu.
Arrangements for accommodations required by disabilities can be made by contacting Cassie Maser at 605-642-6545 or
Cassie.Maser@bhsu.edu
. Employment is dependent upon a satisfactory background check. Posting Date Posting Date 12/02/2025 Closing Date Open Until Filled Yes First Consideration Date First Consideration Date 12/08/2025 Advertised Salary Advertised Salary $20.89/hour Duration of the Term Duration of the Term 12 months Appointment Percent Appointment Percent 100 Work Hours 8:00am-5:00pm M-F Typical Hours Worked Per Week Appointment Type Appointment Type Regular Scope of Search Scope of Search External (includes Internal) If internal, define scope of search This position requires This position requires Valid Drivers License, Other If other, please indicate If other, please indicate Occasional evening/weekend hours to support events and programming. Department Description and Cultural Expectations Black Hills State University is a masters-level state university with more than 3,600 students. The campus leads the region in sustainability efforts and maintains top academic programs in business ( AACSB Accredited), exercise science, natural sciences, social sciences, the arts, mass communication, health sciences and education. The University, founded in 1883, is located in the northern Black Hills, a region abundant with outdoor activity and culture. Spearfish, S.D., is recognized as one of the top 10 most livable small towns in the USA and has also been recognized nationally for outdoor recreational opportunities. A second location, BHSU -RC, is in Rapid City, the state’s second-largest city. BHSU , a member of NCAA Division II athletics, offers 14 sports, and has a legacy of champion rodeo teams. Equal Employment Opportunity Statement Black Hills State University is an Equal Opportunity Employer. Black Hills State University and the Board of Regents ensure that all employment practices are free of discrimination. Contact Information Working Conditions
Cognitive Requirements Please check the appropriate response that describe the cognitive requirements for this position. Protective Clothing/Equipment Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify Physical Requirements Please designate the physical requirements of this position Please designate the physical requirements of this position Balancing, Bending, Stooping, Twisting, Carrying, Driving, Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Grasping, Kneeling, Lifting light, Reaching, Repetitive Motion, Sitting for sustained periods of time, Squatting, Use Both Hands, Use of Either Hand, Independently, Walking, Wrist Movement (twisting or rotating) Describe any of the conditions selected Sensory Requirements Please check the appropriate response that describe the sensory requirements for this position. Please check the appropriate response that describe the sensory requirements for this position. Hearing, Speaking, Vision (With and without corrective lenses) Working Conditions & Exposures Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided. Supplemental Questions
Required fields are indicated with an asterisk (*). * Where did you hear about this position?
SDBOR Employment Site BHSU Website HigherEdJobs.com Chronicle of Higher Education SD Department of Labor Rapid City Journal Black Hills Pioneer Referral Other
Documents Needed to Apply
Required Documents
Resume Cover Letter Reference List Optional Documents
Other
The South Dakota Board of Regents is an Equal Opportunity Employer. The Board of Regents will take Affirmative Action to ensure that all employment practices are free of discrimination. In addition, the Board of Regents fully supports incorporation of non-discrimination and Affirmative Action rules and regulations into all of its employment practices. Arrangements for accommodations required by disabilities can be made by contacting the appropriate Human Resources office. Please see the Contact Us section of this webpage for more information.
Notice to all applicants: If you are selected as a finalist, job references and a background check may be conducted. South Dakota Board of Regents 306 E. Capital Ave, Suite 200 Pierre, SD 57501 605-773-3455
#J-18808-Ljbffr
DUTIES : Assist the Director in all aspects of the Center. Process hiring requests for faculty, adjuncts, staff, and work-study students. Track budgets and oversee funds used for purchases, invoices, and travel expenses. Assist the Director with grant reporting requirements. Purchasing and encumbrances, invoicing/accounts payable. Request for pay. Organizing travel and reimbursement for faculty, students, etc. Meeting organization and minute taking. Detailed data entry and recordkeeping. Marketing for the Center for Civic Engagement, the Center for Faculty Innovation, and the Sim Civics grant program. Create PowerPoints and flyers. Provide updated website information to the marketing department. Respond to queries by faculty, staff, students, and the public by phone, email, and in person. Maintaining calendars for both centers and grant activities. Coordinate operations with staff in other areas; other duties as needed. Creating and revising office procedures for efficiency.
KNOWLEDGE / SKILLS / ABILITIES :
Communicate professionally both orally and in writing Strong proficiency in technology Ability to supervise other staff members; provide needed guidance and staff training Ability to conduct research, and compile and analyze data Establish and maintain effective working relationships with staff and the public Regular and reliable attendance Ability to maintain comprehensive budget records Maintain confidentiality Excellent organizational skills Exceptional people skills Ability to multi-task across multiple interactions with faculty and students Time management and prioritization from multiple demands Operate office equipment Critical thinking and decision making Regular and reliable attendance
SPECIAL COMMENT :
Sponsorship not available for this position. This position is 100% grant funded. Continue employment is contingent upon grant funding. TO APPLY : Applications must be made online at
https://yourfuture.sdbor.edu
. Please attach a cover letter, resume, and names/contact information of at least three professional references. This position is open until filled with a first review date of December 8, 2025, at 11PM mountain time. For application assistance, contact Human Resources at 605.642.6549. Questions specific to the position may be directed to Jason McConnell at Jason.McConnell@bhsu.edu.
Arrangements for accommodations required by disabilities can be made by contacting Cassie Maser at 605-642-6545 or
Cassie.Maser@bhsu.edu
. Employment is dependent upon a satisfactory background check. Posting Date Posting Date 12/02/2025 Closing Date Open Until Filled Yes First Consideration Date First Consideration Date 12/08/2025 Advertised Salary Advertised Salary $20.89/hour Duration of the Term Duration of the Term 12 months Appointment Percent Appointment Percent 100 Work Hours 8:00am-5:00pm M-F Typical Hours Worked Per Week Appointment Type Appointment Type Regular Scope of Search Scope of Search External (includes Internal) If internal, define scope of search This position requires This position requires Valid Drivers License, Other If other, please indicate If other, please indicate Occasional evening/weekend hours to support events and programming. Department Description and Cultural Expectations Black Hills State University is a masters-level state university with more than 3,600 students. The campus leads the region in sustainability efforts and maintains top academic programs in business ( AACSB Accredited), exercise science, natural sciences, social sciences, the arts, mass communication, health sciences and education. The University, founded in 1883, is located in the northern Black Hills, a region abundant with outdoor activity and culture. Spearfish, S.D., is recognized as one of the top 10 most livable small towns in the USA and has also been recognized nationally for outdoor recreational opportunities. A second location, BHSU -RC, is in Rapid City, the state’s second-largest city. BHSU , a member of NCAA Division II athletics, offers 14 sports, and has a legacy of champion rodeo teams. Equal Employment Opportunity Statement Black Hills State University is an Equal Opportunity Employer. Black Hills State University and the Board of Regents ensure that all employment practices are free of discrimination. Contact Information Working Conditions
Cognitive Requirements Please check the appropriate response that describe the cognitive requirements for this position. Protective Clothing/Equipment Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify Physical Requirements Please designate the physical requirements of this position Please designate the physical requirements of this position Balancing, Bending, Stooping, Twisting, Carrying, Driving, Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Grasping, Kneeling, Lifting light, Reaching, Repetitive Motion, Sitting for sustained periods of time, Squatting, Use Both Hands, Use of Either Hand, Independently, Walking, Wrist Movement (twisting or rotating) Describe any of the conditions selected Sensory Requirements Please check the appropriate response that describe the sensory requirements for this position. Please check the appropriate response that describe the sensory requirements for this position. Hearing, Speaking, Vision (With and without corrective lenses) Working Conditions & Exposures Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided. Supplemental Questions
Required fields are indicated with an asterisk (*). * Where did you hear about this position?
SDBOR Employment Site BHSU Website HigherEdJobs.com Chronicle of Higher Education SD Department of Labor Rapid City Journal Black Hills Pioneer Referral Other
Documents Needed to Apply
Required Documents
Resume Cover Letter Reference List Optional Documents
Other
The South Dakota Board of Regents is an Equal Opportunity Employer. The Board of Regents will take Affirmative Action to ensure that all employment practices are free of discrimination. In addition, the Board of Regents fully supports incorporation of non-discrimination and Affirmative Action rules and regulations into all of its employment practices. Arrangements for accommodations required by disabilities can be made by contacting the appropriate Human Resources office. Please see the Contact Us section of this webpage for more information.
Notice to all applicants: If you are selected as a finalist, job references and a background check may be conducted. South Dakota Board of Regents 306 E. Capital Ave, Suite 200 Pierre, SD 57501 605-773-3455
#J-18808-Ljbffr