SupportFinity™
Summary
✅ Obsessed with protecting executive time and attention
✅ Proactive, decisive, and calm under pressure
✅ A systems thinker who eliminates friction instead of managing chaos
✅ Comfortable acting as a gatekeeper, operator, and force multiplier
✅ Able to operate with incomplete information and still move things forward
Do not apply unless you are:
✅ Located in Denver, CO
✅ Obsessed with protecting executive time and attention
✅ Proactive, decisive, and calm under pressure
✅ A systems thinker who eliminates friction instead of managing chaos
✅ Comfortable acting as a gatekeeper, operator, and force multiplier
✅ Able to operate with incomplete information and still move things forward
Core Focus of the Role This is a full-time, high-leverage position built around:
Executive support & time protection
Operations, admin, and financial systems ownership
Delegation, process improvement, and automation
Cross-functional project management
Leadership and team integration
You will not be reactive.
You will
anticipate, filter, and decide
.
Key Areas of Responsibility 1. Executive Support & Time Protection (25%)
Own and manage the CEO inbox using
Fyxer AI
(training, delegation, replies as needed)
Protect Christian’s time by filtering, prioritizing, and handling communication
Own calendar management, scheduling, and meeting prep
Build and maintain a
delegation pipeline
so nothing important gets stuck
Ensure the CEO is only involved where his input is truly required
Outcome:
The CEO spends time on vision, leadership, and growth, not noise.
2. Podcast & External Commitments Ownership (25%)
Own the
end-to-end podcast scheduling process
(PodPitch outreach)
Coordinate scheduling based on Christian’s availability and priorities
Collect and organize raw video and audio assets
Ensure promotion on Christian’s personal social media channels
Act as the single point of ownership for podcast-related workflows
Outcome:
No dropped balls, no rescheduling chaos, no missing assets.
3. Admin & Ops Systems Ownership (25%)
Build and maintain a clean
SOP library
Own monthly
bank reconciliations
and generate cash flow reports
Produce additional financial or operational reports as needed
Run
payroll twice per month
(vendors, employees, contractors)
Manage tool access, pay Saas upgrades, permissions, onboarding and offboarding
Ensure every team member has the right tools at the right time
Outcome:
Operations run quietly, accurately, and on schedule.
4. Delegation & Process Improvement (15%)
Capture delegated tasks using
Fathom AI
(or equivalent tools)
Clarify outcomes, owners, and deadlines, then route appropriately
Improve processes through automation, tools, and contractors
Ensure tasks move through the
DRIP cycle
:
Do → Record → Improve → Process
Eliminate repeat questions, manual work, and unclear ownership
Outcome:
The business gets smarter every month, not heavier.
5. Leadership & Team Integration (10%)
Support execution of company
Rocks
and quarterly priorities (EOS)
PM cross-functional initiatives and keep deliverables on track
Begin onboarding and coordinating contractors as needed
Ensure alignment between leadership priorities and day-to-day execution
Outcome:
Strategy turns into execution without bottlenecks.
What Stays on Your Plate (High-Value Work)
Executive time protection and decision filtering
Delegation clarity and follow-through
Process improvement and automation
Financial and operational ownership
Cross-functional coordination and PM
What You’ll Actively Reduce or Eliminate
CEO inbox overload
Reactive scheduling and last-minute fire drills
Manual task tracking and follow-ups
Redundant meetings and unclear ownership
Repeating the same instructions twice
Qualifications The Ideal Candidate:
Western Hemisphere–based
3+ years supporting a CEO, founder, or senior executive
Exceptional written and verbal English communication
Thinks in systems, not tasks
Calm, confident, and decisive
Fluent in or comfortable with:
Google Workspace
ClickUp
Slack
Xero
AI tools (Fyxer, Fathom, automation tools)
Comfortable handling sensitive information
Thrives in fast-moving, mission-driven environments
Wants a
long-term role with increasing authority and trust
This Role Is for You If…
You love making executives wildly effective
You enjoy being the calm center of complexity
You hate inefficiency and fix it immediately
You think three steps ahead
You want to grow into an
Operations Lead or Chief of Staff–type role
You care deeply about mission-driven work that actually scales impact
If you’re still reading, start your application with the phrase:
INSTANT EXEC
Compensation & Growth Type:
Full-Time, Remote
Compensation:
Competitive, based on experience
Growth Path:
Senior Executive Operations Manager
Chief of Staff
This role is designed to
expand in scope and authority
, not stagnate.
Next Steps Please submit this Google Form so we can consider your application: https://docs.google.com/forms/d/e/1FAIpQLSc9060YjtXQ81G_XGXFtIYvQ5k-i5wzOJdyJnDzwj6z1UQWLQ/viewform?usp=sf_link
About the company
Be vigilant about potential scams, phishing attempts, or fraudulent activities, and seek credible sources or reviews to assess the trustworthiness of the company. Remember, your personal and financial security is paramount, and taking preventive measures is crucial to safeguarding your information from potential risks and unauthorized use. SupportFinity is not responsible for any consequences that may arise from disclosing such information to unauthorized or fraudulent entities.
#J-18808-Ljbffr
✅ Proactive, decisive, and calm under pressure
✅ A systems thinker who eliminates friction instead of managing chaos
✅ Comfortable acting as a gatekeeper, operator, and force multiplier
✅ Able to operate with incomplete information and still move things forward
Do not apply unless you are:
✅ Located in Denver, CO
✅ Obsessed with protecting executive time and attention
✅ Proactive, decisive, and calm under pressure
✅ A systems thinker who eliminates friction instead of managing chaos
✅ Comfortable acting as a gatekeeper, operator, and force multiplier
✅ Able to operate with incomplete information and still move things forward
Core Focus of the Role This is a full-time, high-leverage position built around:
Executive support & time protection
Operations, admin, and financial systems ownership
Delegation, process improvement, and automation
Cross-functional project management
Leadership and team integration
You will not be reactive.
You will
anticipate, filter, and decide
.
Key Areas of Responsibility 1. Executive Support & Time Protection (25%)
Own and manage the CEO inbox using
Fyxer AI
(training, delegation, replies as needed)
Protect Christian’s time by filtering, prioritizing, and handling communication
Own calendar management, scheduling, and meeting prep
Build and maintain a
delegation pipeline
so nothing important gets stuck
Ensure the CEO is only involved where his input is truly required
Outcome:
The CEO spends time on vision, leadership, and growth, not noise.
2. Podcast & External Commitments Ownership (25%)
Own the
end-to-end podcast scheduling process
(PodPitch outreach)
Coordinate scheduling based on Christian’s availability and priorities
Collect and organize raw video and audio assets
Ensure promotion on Christian’s personal social media channels
Act as the single point of ownership for podcast-related workflows
Outcome:
No dropped balls, no rescheduling chaos, no missing assets.
3. Admin & Ops Systems Ownership (25%)
Build and maintain a clean
SOP library
Own monthly
bank reconciliations
and generate cash flow reports
Produce additional financial or operational reports as needed
Run
payroll twice per month
(vendors, employees, contractors)
Manage tool access, pay Saas upgrades, permissions, onboarding and offboarding
Ensure every team member has the right tools at the right time
Outcome:
Operations run quietly, accurately, and on schedule.
4. Delegation & Process Improvement (15%)
Capture delegated tasks using
Fathom AI
(or equivalent tools)
Clarify outcomes, owners, and deadlines, then route appropriately
Improve processes through automation, tools, and contractors
Ensure tasks move through the
DRIP cycle
:
Do → Record → Improve → Process
Eliminate repeat questions, manual work, and unclear ownership
Outcome:
The business gets smarter every month, not heavier.
5. Leadership & Team Integration (10%)
Support execution of company
Rocks
and quarterly priorities (EOS)
PM cross-functional initiatives and keep deliverables on track
Begin onboarding and coordinating contractors as needed
Ensure alignment between leadership priorities and day-to-day execution
Outcome:
Strategy turns into execution without bottlenecks.
What Stays on Your Plate (High-Value Work)
Executive time protection and decision filtering
Delegation clarity and follow-through
Process improvement and automation
Financial and operational ownership
Cross-functional coordination and PM
What You’ll Actively Reduce or Eliminate
CEO inbox overload
Reactive scheduling and last-minute fire drills
Manual task tracking and follow-ups
Redundant meetings and unclear ownership
Repeating the same instructions twice
Qualifications The Ideal Candidate:
Western Hemisphere–based
3+ years supporting a CEO, founder, or senior executive
Exceptional written and verbal English communication
Thinks in systems, not tasks
Calm, confident, and decisive
Fluent in or comfortable with:
Google Workspace
ClickUp
Slack
Xero
AI tools (Fyxer, Fathom, automation tools)
Comfortable handling sensitive information
Thrives in fast-moving, mission-driven environments
Wants a
long-term role with increasing authority and trust
This Role Is for You If…
You love making executives wildly effective
You enjoy being the calm center of complexity
You hate inefficiency and fix it immediately
You think three steps ahead
You want to grow into an
Operations Lead or Chief of Staff–type role
You care deeply about mission-driven work that actually scales impact
If you’re still reading, start your application with the phrase:
INSTANT EXEC
Compensation & Growth Type:
Full-Time, Remote
Compensation:
Competitive, based on experience
Growth Path:
Senior Executive Operations Manager
Chief of Staff
This role is designed to
expand in scope and authority
, not stagnate.
Next Steps Please submit this Google Form so we can consider your application: https://docs.google.com/forms/d/e/1FAIpQLSc9060YjtXQ81G_XGXFtIYvQ5k-i5wzOJdyJnDzwj6z1UQWLQ/viewform?usp=sf_link
About the company
Be vigilant about potential scams, phishing attempts, or fraudulent activities, and seek credible sources or reviews to assess the trustworthiness of the company. Remember, your personal and financial security is paramount, and taking preventive measures is crucial to safeguarding your information from potential risks and unauthorized use. SupportFinity is not responsible for any consequences that may arise from disclosing such information to unauthorized or fraudulent entities.
#J-18808-Ljbffr