Minnesota Department of Veterans Affairs (MDVA)
Health Information Specialist - Medical Records Technician 1 OR Office and Admin
Minnesota Department of Veterans Affairs (MDVA), Preston, Minnesota, United States, 55965
Health Information Specialist - Medical Records Technician 1 OR Office and Administrative Specialist, Senior
Join to apply for the
Health Information Specialist - Medical Records Technician 1 OR Office and Administrative Specialist, Senior
role at
Minnesota Department of Veterans Affairs (MDVA) .
Job ID: 91075
Location: Preston
Telework Eligible: No
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 12/27/2025
Closing Date: 01/09/2026
Hiring Agency/Seniority Unit: Veterans Affairs Dept / Vets Home-Preston
Division/Unit: Preston Veterans Home / Nursing
Work Shift/Work Hours: Day Shift / 8:00 a.m. - 4:30 p.m.
Days of Work: Varies, including every other weekend
Travel Required: No
Office & Admin Specialist Senior Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually
Medical Records Technician 1 Salary Range: $23.61 - $33.28 / hourly; $49,298 - $69,489 / annually
Classified Status: Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion and invests in employees by providing benefits, support resources, and training and development opportunities.
It pays to consider a rewarding career with the Minnesota Veterans Home (MVH) in Preston! Earn a competitive wage, have affordable and comprehensive insurance benefits, a retirement plan, paid time off and more! You may be eligible for a new hire bonus of $2,500 if you qualify and are hired as a Medical Records Technician 1.
This vacancy is being posted at both the Medical Records Technician 1 and Office & Administrative Specialist Senior levels. Only one position will be filled, and the job classification level of the position will be determined based on the selected finalist's qualifications.
Responsibilities
Perform audits of resident charts and compile/tracking audit results and findings to ensure compliance with regulatory agencies.
Coding diagnoses according to ICD‑10‑CM that is required to be complete for all residents in a skilled nursing facility.
Administer release of information (ROI) requests for resident’s medical records following state and federal regulations, HIPAA, agency policies, procedures, and standards of work.
Function as a subject matter expert for the home’s electronic health record (EHR) system and ensure compliance with all regulatory requirements for data protection, security, and quality.
Minimum Qualifications Office & Administrative Specialist Senior (OASS)
Knowledge of medical coding/terminology sufficient to identify and document accurate medical diagnosis codes in the electronic health records system.
Skills in using an electronic health record system, such as PointClickCare, or database management system to enter, update and maintain resident information accurately and timely.
Skills in using spreadsheet software (e.g., Microsoft Excel) to enter, track, compile and retrieve data and create reports.
Customer service skills to provide good customer service by effectively communicating with residents and families and responding to inquiries in a prompt, courteous manner.
Lead work skills sufficient to provide work direction to the Health Unit Coordinator and guide/educate others on health information management.
Medical Records Technician 1 (MRT1)
Current certification as a Registered Health Information Technician (RHIT) by the American Health Information Management Association OR ability to obtain RHIT certification within the probationary period.
Knowledge of data privacy and HIPAA sufficient to maintain confidentiality and security of patient medical records and private health information.
Knowledge of medical coding/terminology sufficient to identify and document accurate medical diagnosis codes in the electronic health records system.
Skills in using an electronic health record system, such as PointClickCare to update and maintain resident information accurately and timely.
Skills in using spreadsheet software (e.g., Microsoft Excel) to enter, track, compile and retrieve data and create reports.
Human relations, communications and presentation skills sufficient to effectively communicate with residents and families; lead, guide and educate others on health information management; and respond to inquiries in a prompt, courteous manner.
Organizational, prioritization and time management skills and abilities sufficient to function independently and provide lead work direction to the Health Unit Coordinator.
Preferred Qualifications
Experience in health information management in a skilled nursing or long‑term care facility.
Experience and skills using PointClickCare software.
Experience in reviewing and coordinating release of information requests.
Knowledge of federal and state CMS regulations related to resident health information.
Advanced skills in using Excel to develop and design reports.
Additional Requirements
A Minnesota Department of Human Services background check may be conducted on the top finalist(s) for the position. When conducted, a finalist must pass the DHS background check.
A Tuberculosis (Mantoux) screening (or chest x‑ray) is required prior to employment.
Employment reference checks will be conducted on finalists, which may include a review of documentation related to job performance and contact with the applicant’s former employer(s).
How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651‑259‑3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
If you are hired as a Medical Records Technician 1 and were referred to apply by a current Minnesota Department of Veterans Affairs or State of Minnesota employee, please provide the employee’s name in the Referral Source section of your application. The employee who referred you may be eligible for a $1,000 bonus.
Contact Questions about this position: Alexis Schwartz, alexis.schwartz@state.mn.us or 507‑923‑8170.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Alexis Schwartz at alexis.schwartz@state.mn.us.
Per M.S. 43A.111, MDVA will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or be rated by the US Department of Veterans Affairs as having a compensable service‑connected disability of at least 30%. Official written documentation of this disability dated no more than one‑year preceding the date of application must be submitted. Please email the documentation, your DD214, and the job posting ID number to Alexis Schwartz at alexis.schwartz@state.mn.us no later than the job posting closing date.
Benefits As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave
12 paid holidays each year
Low‑cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short‑term and long‑term disability insurance that can provide income if you are unable to work due to illness or injury
Tax‑free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well‑being
Support to help you reach your career goals
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies Based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourage persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651‑259‑3637 or email careers@state.mn.us and let us know the support you need.
#J-18808-Ljbffr
Health Information Specialist - Medical Records Technician 1 OR Office and Administrative Specialist, Senior
role at
Minnesota Department of Veterans Affairs (MDVA) .
Job ID: 91075
Location: Preston
Telework Eligible: No
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 12/27/2025
Closing Date: 01/09/2026
Hiring Agency/Seniority Unit: Veterans Affairs Dept / Vets Home-Preston
Division/Unit: Preston Veterans Home / Nursing
Work Shift/Work Hours: Day Shift / 8:00 a.m. - 4:30 p.m.
Days of Work: Varies, including every other weekend
Travel Required: No
Office & Admin Specialist Senior Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually
Medical Records Technician 1 Salary Range: $23.61 - $33.28 / hourly; $49,298 - $69,489 / annually
Classified Status: Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion and invests in employees by providing benefits, support resources, and training and development opportunities.
It pays to consider a rewarding career with the Minnesota Veterans Home (MVH) in Preston! Earn a competitive wage, have affordable and comprehensive insurance benefits, a retirement plan, paid time off and more! You may be eligible for a new hire bonus of $2,500 if you qualify and are hired as a Medical Records Technician 1.
This vacancy is being posted at both the Medical Records Technician 1 and Office & Administrative Specialist Senior levels. Only one position will be filled, and the job classification level of the position will be determined based on the selected finalist's qualifications.
Responsibilities
Perform audits of resident charts and compile/tracking audit results and findings to ensure compliance with regulatory agencies.
Coding diagnoses according to ICD‑10‑CM that is required to be complete for all residents in a skilled nursing facility.
Administer release of information (ROI) requests for resident’s medical records following state and federal regulations, HIPAA, agency policies, procedures, and standards of work.
Function as a subject matter expert for the home’s electronic health record (EHR) system and ensure compliance with all regulatory requirements for data protection, security, and quality.
Minimum Qualifications Office & Administrative Specialist Senior (OASS)
Knowledge of medical coding/terminology sufficient to identify and document accurate medical diagnosis codes in the electronic health records system.
Skills in using an electronic health record system, such as PointClickCare, or database management system to enter, update and maintain resident information accurately and timely.
Skills in using spreadsheet software (e.g., Microsoft Excel) to enter, track, compile and retrieve data and create reports.
Customer service skills to provide good customer service by effectively communicating with residents and families and responding to inquiries in a prompt, courteous manner.
Lead work skills sufficient to provide work direction to the Health Unit Coordinator and guide/educate others on health information management.
Medical Records Technician 1 (MRT1)
Current certification as a Registered Health Information Technician (RHIT) by the American Health Information Management Association OR ability to obtain RHIT certification within the probationary period.
Knowledge of data privacy and HIPAA sufficient to maintain confidentiality and security of patient medical records and private health information.
Knowledge of medical coding/terminology sufficient to identify and document accurate medical diagnosis codes in the electronic health records system.
Skills in using an electronic health record system, such as PointClickCare to update and maintain resident information accurately and timely.
Skills in using spreadsheet software (e.g., Microsoft Excel) to enter, track, compile and retrieve data and create reports.
Human relations, communications and presentation skills sufficient to effectively communicate with residents and families; lead, guide and educate others on health information management; and respond to inquiries in a prompt, courteous manner.
Organizational, prioritization and time management skills and abilities sufficient to function independently and provide lead work direction to the Health Unit Coordinator.
Preferred Qualifications
Experience in health information management in a skilled nursing or long‑term care facility.
Experience and skills using PointClickCare software.
Experience in reviewing and coordinating release of information requests.
Knowledge of federal and state CMS regulations related to resident health information.
Advanced skills in using Excel to develop and design reports.
Additional Requirements
A Minnesota Department of Human Services background check may be conducted on the top finalist(s) for the position. When conducted, a finalist must pass the DHS background check.
A Tuberculosis (Mantoux) screening (or chest x‑ray) is required prior to employment.
Employment reference checks will be conducted on finalists, which may include a review of documentation related to job performance and contact with the applicant’s former employer(s).
How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651‑259‑3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
If you are hired as a Medical Records Technician 1 and were referred to apply by a current Minnesota Department of Veterans Affairs or State of Minnesota employee, please provide the employee’s name in the Referral Source section of your application. The employee who referred you may be eligible for a $1,000 bonus.
Contact Questions about this position: Alexis Schwartz, alexis.schwartz@state.mn.us or 507‑923‑8170.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Alexis Schwartz at alexis.schwartz@state.mn.us.
Per M.S. 43A.111, MDVA will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or be rated by the US Department of Veterans Affairs as having a compensable service‑connected disability of at least 30%. Official written documentation of this disability dated no more than one‑year preceding the date of application must be submitted. Please email the documentation, your DD214, and the job posting ID number to Alexis Schwartz at alexis.schwartz@state.mn.us no later than the job posting closing date.
Benefits As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave
12 paid holidays each year
Low‑cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short‑term and long‑term disability insurance that can provide income if you are unable to work due to illness or injury
Tax‑free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well‑being
Support to help you reach your career goals
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies Based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourage persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651‑259‑3637 or email careers@state.mn.us and let us know the support you need.
#J-18808-Ljbffr