Executive Assistant Job at Pennsylvania Staffing in Catasauqua

Executive Assistant

Robert Half is assisting a prominent local organization in the search for an executive assistant to support c-suite executives in a visible, fast-paced environment. This pivotal role is suited for professionals who thrive under pressure, anticipate needs, and demonstrate unmatched organizational acumen and discretion.

Key responsibilities:

• Manage the day-to-day operations of the executive office, including complex scheduling, meeting planning, and calendar management across multiple time zones.
• Organize domestic and international travel, preparing detailed itineraries, managing expenses, and addressing last-minute changes or challenges.
• Prepare, edit, and proofread a wide variety of highly sensitive documents, reports, and board-level presentations.
• Serve as a liaison, fostering seamless communication between senior leadership, staff, clients, and external partners.
• Coordinate logistics for board and leadership meetings, including venue reservations, catering, technology setup, and distribution of confidential materials.
• Track action items, monitor project deadlines, and proactively flag critical priorities or upcoming commitments.
• Conduct research, compile data, and support workflow automation and process improvement initiatives as directed by executives.
• Handle all tasks with diplomacy, respect, and the utmost confidentiality.

Requirements:

• 5+ years of experience supporting senior management or c-suite executives in a corporate setting.
• Advanced proficiency in Microsoft Office, calendar management tools, and collaboration platforms.
• Excellent written and verbal communication skills; strong business acumen.
• Ability to multitask, prioritize, and adapt quickly to shifting demands.
• Proven track record of independent judgment, problem-solving, and maintaining strict confidentiality.

Take your executive support career to the next levelapply today to provide critical support to top leaders and help drive the organization's strategic vision forward.