Accounting Administrative Assistant

Job Summary We are seeking a highly organized and professional Receptionist/Administrative/Accounting Assistant to join our team. This role is essential in ensuring smooth office operations, providing exceptional customer service, and supporting administrative and accounting functions. The ideal candidate will possess strong computer skills, office management experience, and excellent communication abilities, including bilingual proficiency. This position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are valued.

Responsibilities

Greet employees, guests, and visitors in a friendly and professional manner

Answer, screen, and route incoming calls and emails

Maintain front desk coverage and schedule meetings and conference rooms

Receive, sort, and distribute mail and deliveries

Perform data entry, filing, document preparation, and general clerical support

Order and organize office, breakroom, and conference room supplies

Support multiple departments as needed

Receive, review, and process vendor invoices

Match invoices to purchase orders and receiving documents

Enter payables into accounting software accurately and timely

Assist with check runs and electronic payments

Communicate with vendors regarding invoices and payment status

Maintain organized accounts payable records and assist with month-end tasks

Recruit and coordinate temporary workers as needed

Audit and reconcile temporary agency invoices

Assist with payroll processing and timecard review

Support employee HR, benefits, and payroll inquiries

Maintain employee communication boards and distribute correspondence

Assist with training coordination and safety communications

Skills

High school diploma or equivalent required

Associate degree in business, accounting, or human resources preferred

1+ year of experience in receptionist, administrative, accounting, HR, or payroll support

Proficiency in Microsoft Office / Microsoft 365

Bilingual English/Spanish is a plus

Strong attention to detail and accuracy

Team-oriented with a problem-solving mindset

Excellent verbal and written communication skills

Professional demeanor and appearance

Ability to multitask, manage priorities, and meet deadlines

Strong customer and employee focus

Ethical, dependable, and trustworthy

Job Type Part-time

Pay $25.00 per hour

Expected Hours 30 per week

Benefits

401(k)

401(k) matching

Paid time off

Seniority Level Entry level

Employment Type Part-time

Job Function Accounting/Auditing and Finance

Industries Wholesale

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