University of Oklahoma
Job Number:
252782
Organization School of Biological Sciences
Job Type Full‑time, Onsite
Schedule Monday - Friday, 8:00 am to 5:00 pm; occasional nights or weekends for special events
Salary $48,000 annually, based upon experience.
Benefits Provided Yes
Required Attachments Resume, Cover Letter
Job Description The Dodge Family College of Arts and Sciences is looking for an Administrative/Financial Coordinator to join our team. The Administrative/Financial Coordinator position provides professional administrative support and assists with financial support in the School of Biological Sciences.
Essential Responsibilities
Managing day‑to‑day operations for all school account budgets, including university, grants, and OU Foundation funds, in coordination with the School Administration, and serving as the Shared Business Services Center liaison for financial, payroll, and travel transactions.
Preparing and verifying the monthly certification for financial reports to clear outstanding expenses, payroll, and transfers.
Key contact for facilitating payroll for the school in coordination with SBSC.
Assisting with onboarding and off‑boarding.
Maintaining confidential records.
Assisting with faculty progression processes, annual reviews, new faculty searches, faculty status, teaching loads, renewals, and records.
Assisting with the development, implementation, and interpretation of school policies and procedures, ensuring compliance with federal, state, and university policies and regulations.
Providing faculty support with purchases, travel, policies and procedures, faculty awards, funding requests, and reimbursement requests.
Coordinating with the College Dean's Office, Shared Business Services, and other departments across campus, as well as the community.
Performing various duties as needed to successfully fulfill the function of the position.
Job Requirements
Required Education:
Bachelor’s degree in Accounting, Finance, Business, Management, or related field.
Equivalency/Substitution:
Will accept 48 months of related experience in lieu of the Bachelor’s degree.
Skills:
Proficient in Microsoft Office; excellent oral and written communication; strong Excel skills; highly organized; detail oriented; advanced computer skills with wide knowledge of business software.
Certifications:
None.
Advertised Physical Requirements
Standard office environment with extensive computer use. Must be able to pull, push, reach, grasp, feel, touch, communicate, and hear.
Departmental Preferences
Experience in Payroll, Finance, or Administrative Support.
OU or higher education experience.
Highly organized and able to manage multiple projects and deadlines.
Ability and desire to perform a number of different types of tasks throughout a given day, ranging from handling of urgent requests to long‑term planning and office administration.
Excellent office management skills.
Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquiries.
Welcoming and caring demeanor when interfacing with students, alumni, and other staff and faculty colleagues on campus.
Ability to learn new systems and processes.
Willingness to work closely with the supervisor, Dean’s Office, and other departments across campus to manage work and solve problems.
Special Instructions If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Why You Belong at the University of Oklahoma The University of Oklahoma values our community’s unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.
Other Details Hiring contingent upon a Background Check: Yes.
Special Indications: None.
Job Posting Date: Jan 7, 2026.
Required Attachments: Resume, Cover Letter.
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Organization School of Biological Sciences
Job Type Full‑time, Onsite
Schedule Monday - Friday, 8:00 am to 5:00 pm; occasional nights or weekends for special events
Salary $48,000 annually, based upon experience.
Benefits Provided Yes
Required Attachments Resume, Cover Letter
Job Description The Dodge Family College of Arts and Sciences is looking for an Administrative/Financial Coordinator to join our team. The Administrative/Financial Coordinator position provides professional administrative support and assists with financial support in the School of Biological Sciences.
Essential Responsibilities
Managing day‑to‑day operations for all school account budgets, including university, grants, and OU Foundation funds, in coordination with the School Administration, and serving as the Shared Business Services Center liaison for financial, payroll, and travel transactions.
Preparing and verifying the monthly certification for financial reports to clear outstanding expenses, payroll, and transfers.
Key contact for facilitating payroll for the school in coordination with SBSC.
Assisting with onboarding and off‑boarding.
Maintaining confidential records.
Assisting with faculty progression processes, annual reviews, new faculty searches, faculty status, teaching loads, renewals, and records.
Assisting with the development, implementation, and interpretation of school policies and procedures, ensuring compliance with federal, state, and university policies and regulations.
Providing faculty support with purchases, travel, policies and procedures, faculty awards, funding requests, and reimbursement requests.
Coordinating with the College Dean's Office, Shared Business Services, and other departments across campus, as well as the community.
Performing various duties as needed to successfully fulfill the function of the position.
Job Requirements
Required Education:
Bachelor’s degree in Accounting, Finance, Business, Management, or related field.
Equivalency/Substitution:
Will accept 48 months of related experience in lieu of the Bachelor’s degree.
Skills:
Proficient in Microsoft Office; excellent oral and written communication; strong Excel skills; highly organized; detail oriented; advanced computer skills with wide knowledge of business software.
Certifications:
None.
Advertised Physical Requirements
Standard office environment with extensive computer use. Must be able to pull, push, reach, grasp, feel, touch, communicate, and hear.
Departmental Preferences
Experience in Payroll, Finance, or Administrative Support.
OU or higher education experience.
Highly organized and able to manage multiple projects and deadlines.
Ability and desire to perform a number of different types of tasks throughout a given day, ranging from handling of urgent requests to long‑term planning and office administration.
Excellent office management skills.
Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquiries.
Welcoming and caring demeanor when interfacing with students, alumni, and other staff and faculty colleagues on campus.
Ability to learn new systems and processes.
Willingness to work closely with the supervisor, Dean’s Office, and other departments across campus to manage work and solve problems.
Special Instructions If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Why You Belong at the University of Oklahoma The University of Oklahoma values our community’s unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.
Other Details Hiring contingent upon a Background Check: Yes.
Special Indications: None.
Job Posting Date: Jan 7, 2026.
Required Attachments: Resume, Cover Letter.
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