Texas Staffing
Receptionist Position in Odessa, Texas
We are looking for a detail-oriented and organized receptionist to join our team in Odessa, Texas. In this contract to permanent position, you will serve as the first point of contact for visitors and callers, ensuring smooth day-to-day operations within the office. This role offers an excellent opportunity to showcase your administrative skills in the energy and natural resources industry.
Responsibilities:
- Manage the front desk by welcoming visitors, answering inquiries, and maintaining an environment focused on attention to detail.
- Handle incoming calls using a multi-line phone system, routing them appropriately or providing necessary information.
- Order and maintain office supplies to ensure the workspace is fully stocked and functional.
- Assist with administrative tasks, including uploading invoices and ensuring accuracy in documentation.
- Provide support to internal teams by performing data entry and other clerical duties as needed.
- Maintain an organized and efficient office environment to facilitate smooth operations.
- Coordinate with staff to address any logistical or administrative needs.
- Ensure confidentiality and accuracy when handling sensitive information.
- Collaborate with team members to support overall office functions and special projects.
Requirements:
- Minimum of 1 year of experience in a receptionist or administrative role.
- Proficiency in handling multi-line phone systems and directing calls effectively.
- Strong organizational skills and attention to detail for managing office supplies and administrative tasks.
- Ability to perform accurate data entry and maintain records.
- Excellent communication skills, both verbal and written, to interact with visitors and colleagues.
- Familiarity with basic office software and tools.
- Bilingual candidates are preferred for effective communication with diverse groups.
- Demonstrated ability to maintain professionalism and confidentiality in the workplace.