Algiers Charter Schools Association
Executive Assistant-OPA
Algiers Charter Schools Association, New Orleans, Louisiana, United States, 70123
Executive Assistant-OPA – Algiers Charter Schools Association, New Orleans, LA.
The Executive Assistant to the CEO provides high‑level administrative, operational, and strategic support to the Chief Executive Officer of Algiers Charter School Association.
The role requires exceptional discretion, judgment, and organizational skill to support a fast‑paced, mission‑driven charter management organization.
The Executive Assistant serves as a trusted partner to the CEO, ensuring the effective management of priorities, communication, and follow‑through across the network. Key Responsibilities
Manage the CEO’s calendar, scheduling internal and external meetings with board members, school leaders, community partners, and vendors. Prepare agendas, presentations, briefing materials, and talking points for board meetings, executive meetings, and public engagements. Track CEO priorities, deadlines, and deliverables to ensure timely follow‑up and accountability. Support strategic initiatives by organizing materials, monitoring progress, and coordinating cross‑departmental efforts. Serve as the primary administrative liaison to the Board of Trustees. Coordinate board meetings, including logistics, notices, materials, and minutes. Maintain board calendars, documentation, and compliance records in alignment with governance requirements. Draft, proofread, and manage high‑level correspondence on behalf of the CEO. Act as a point of contact between the CEO and internal stakeholders, school leaders, and external partners. Ensure communication aligns with organizational priorities, confidentiality standards, and professional tone. Maintain organized systems for documents, contracts, and executive files. Support onboarding of executive‑level staff and coordination of executive office processes. Assist with planning and logistics for executive events, retreats, and network‑wide meetings. Handle sensitive and confidential information with the highest level of discretion. Anticipate needs, identify potential issues, and proactively offer solutions. Represent the CEO and Algiers Charter with professionalism and integrity at all times. Perform other duties as assigned by an appropriate administrator or their representative. Qualifications
High school diploma or equivalent required, with a minimum of ten (10) years of progressively responsible administrative experience; or Bachelor’s degree from an accredited college or university, with a minimum of five (5) years of relevant administrative or executive support experience. Exceptional organizational, time‑management, and communication skills. Strong attention to detail with the ability to manage multiple priorities. High level of professionalism, discretion, and sound judgment. Proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms. Experience working with a Board of Trustees. Familiarity with charter school governance or public education systems. Experience managing projects or supporting strategic initiatives. Integrity and confidentiality. Strategic thinking and anticipation. Clear written and verbal communication. Relationship management. Accountability and follow‑through. Commitment to equity and student‑centered outcomes. Physical Demands
Frequently required to sit, stand, walk, and operate standard office equipment. May be required to lift or move office supplies and documents up to 20 pounds. Extended periods of screen time and use of computer peripherals. Occasional bending, reaching, or moving throughout school facilities. Work Environment
Work is performed in an office setting within the school/office building. Fast‑paced environment requiring multitasking and quick decision‑making. Frequent interaction with staff, students, parents, and community members. May occasionally be required to travel and work beyond regular school hours for events or deadlines. Occasional work evenings or weekends and support board meetings/events.
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The role requires exceptional discretion, judgment, and organizational skill to support a fast‑paced, mission‑driven charter management organization.
The Executive Assistant serves as a trusted partner to the CEO, ensuring the effective management of priorities, communication, and follow‑through across the network. Key Responsibilities
Manage the CEO’s calendar, scheduling internal and external meetings with board members, school leaders, community partners, and vendors. Prepare agendas, presentations, briefing materials, and talking points for board meetings, executive meetings, and public engagements. Track CEO priorities, deadlines, and deliverables to ensure timely follow‑up and accountability. Support strategic initiatives by organizing materials, monitoring progress, and coordinating cross‑departmental efforts. Serve as the primary administrative liaison to the Board of Trustees. Coordinate board meetings, including logistics, notices, materials, and minutes. Maintain board calendars, documentation, and compliance records in alignment with governance requirements. Draft, proofread, and manage high‑level correspondence on behalf of the CEO. Act as a point of contact between the CEO and internal stakeholders, school leaders, and external partners. Ensure communication aligns with organizational priorities, confidentiality standards, and professional tone. Maintain organized systems for documents, contracts, and executive files. Support onboarding of executive‑level staff and coordination of executive office processes. Assist with planning and logistics for executive events, retreats, and network‑wide meetings. Handle sensitive and confidential information with the highest level of discretion. Anticipate needs, identify potential issues, and proactively offer solutions. Represent the CEO and Algiers Charter with professionalism and integrity at all times. Perform other duties as assigned by an appropriate administrator or their representative. Qualifications
High school diploma or equivalent required, with a minimum of ten (10) years of progressively responsible administrative experience; or Bachelor’s degree from an accredited college or university, with a minimum of five (5) years of relevant administrative or executive support experience. Exceptional organizational, time‑management, and communication skills. Strong attention to detail with the ability to manage multiple priorities. High level of professionalism, discretion, and sound judgment. Proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms. Experience working with a Board of Trustees. Familiarity with charter school governance or public education systems. Experience managing projects or supporting strategic initiatives. Integrity and confidentiality. Strategic thinking and anticipation. Clear written and verbal communication. Relationship management. Accountability and follow‑through. Commitment to equity and student‑centered outcomes. Physical Demands
Frequently required to sit, stand, walk, and operate standard office equipment. May be required to lift or move office supplies and documents up to 20 pounds. Extended periods of screen time and use of computer peripherals. Occasional bending, reaching, or moving throughout school facilities. Work Environment
Work is performed in an office setting within the school/office building. Fast‑paced environment requiring multitasking and quick decision‑making. Frequent interaction with staff, students, parents, and community members. May occasionally be required to travel and work beyond regular school hours for events or deadlines. Occasional work evenings or weekends and support board meetings/events.
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