Administrative Assistant Job at California Staffing Corporation in San Ramon

Administrative Assistant Position

We are looking for a part-time administrative assistant to join a tax office in San Ramon. This position is contract-to-hire. This role provides an excellent opportunity to showcase your administrative skills and provides vital clerical and administrative support to tax professionals and clients.

Administrative assistant responsibilities include managing schedules, coordinating appointments, preparing and processing documents, handling phone and email correspondence, maintaining confidential files, and assisting with client intake and billing.

This role requires an understanding of common tax documents (such as W-2s, 1099s, and client tax forms), with the ability to accurately organize, identify, and process sensitive information. The ideal candidate has strong organizational skills, attention to detail, proficiency in office software, and the ability to provide excellent customer service in a fast-paced environment. Prior experience in a finance or tax office is preferred.

Requirements include proven experience in providing administrative support in an office environment, strong proficiency in handling inbound calls and directing them effectively, skilled data entry with a focus on accuracy and efficiency, ability to perform receptionist duties, including greeting guests and managing inquiries, familiarity with federal tax return processes and procedures, excellent organizational and time management skills, effective communication abilities, both written and verbal, and proficiency in using office software and tools, such as Microsoft Office Suite.