Bellingham Marine
SE Sr Accounts Payable Specialist
Bellingham Marine, Jacksonville, Florida, United States, 32290
The Senior Accounts Payable Specialist will oversee and manage the processing of transactions and payments, ensuring accuracy and timeliness. This role involves maintaining vendor relationships, analyzing financial data, and contributing to the continuous improvement of the accounts payable process. Successful candidate will be required to complete an administrative background screen as part of the onboarding process.
Essential Duties and Responsibilities
Approves new vendors and reviews once set up in ERP to ensure accurate input
Responds to vendor inquiries and manages statements to ensure all vendor invoices are captured in the BM system on a timely basis
Reviews and verifies invoices for final approval for accuracy, appropriate documentation and prior to G/L posting and payment
Communicates with Controller to assist with taking discounts, as available
Prepares, processes, and submits check files, wire transfers, ACH payments, and positive pay
Processes and pays monthly sales and use taxes according to state tax laws
Assists with month‑end closing procedures and supports internal and external audits
Prepares annual 1099‑NEC forms for recipients at year‑end in compliance with IRS rules and regulation
Sends monthly Crane/Barge email to division for expensing costs against jobs at month end
Ensures all vehicle/equipment titles, invoices for other asset purchases are kept in SharePoint for access as needed
Implements process improvements to enhance efficiency and accuracy of the accounts payable system
Performs other duties as assigned and necessary
Qualifications
Acute attention to detail and accuracy
Highly resourceful and analytical nature
Excellent communication and leadership skills
Ability to communicate effectively both internally and externally; must be able to interface with all levels of management, vendors, and customer base
Strong understanding of full‑cycle accounts payable
Ability to maintain confidentiality with highly sensitive information
Excellent time management and organizational skills
Proficient with MS Word, MS Excel, MS Outlook and a variety of accounting software platforms (Timberline or Viewpoint, Concur)
Ability to travel on a limited basis, as needed
Education and Experience
4‑6 years of construction or manufacturing experience required; other relevant experience will be considered
Experience with general ledger and account reconciliations
Prior use of Viewpoint Construction Software a plus
Prior experience in a senior role is preferred
Demonstrated accounts payable experience in accordance with US GAAP, federal and state regulations
Referrals increase your chances of interviewing at Bellingham Marine by 2x.
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Essential Duties and Responsibilities
Approves new vendors and reviews once set up in ERP to ensure accurate input
Responds to vendor inquiries and manages statements to ensure all vendor invoices are captured in the BM system on a timely basis
Reviews and verifies invoices for final approval for accuracy, appropriate documentation and prior to G/L posting and payment
Communicates with Controller to assist with taking discounts, as available
Prepares, processes, and submits check files, wire transfers, ACH payments, and positive pay
Processes and pays monthly sales and use taxes according to state tax laws
Assists with month‑end closing procedures and supports internal and external audits
Prepares annual 1099‑NEC forms for recipients at year‑end in compliance with IRS rules and regulation
Sends monthly Crane/Barge email to division for expensing costs against jobs at month end
Ensures all vehicle/equipment titles, invoices for other asset purchases are kept in SharePoint for access as needed
Implements process improvements to enhance efficiency and accuracy of the accounts payable system
Performs other duties as assigned and necessary
Qualifications
Acute attention to detail and accuracy
Highly resourceful and analytical nature
Excellent communication and leadership skills
Ability to communicate effectively both internally and externally; must be able to interface with all levels of management, vendors, and customer base
Strong understanding of full‑cycle accounts payable
Ability to maintain confidentiality with highly sensitive information
Excellent time management and organizational skills
Proficient with MS Word, MS Excel, MS Outlook and a variety of accounting software platforms (Timberline or Viewpoint, Concur)
Ability to travel on a limited basis, as needed
Education and Experience
4‑6 years of construction or manufacturing experience required; other relevant experience will be considered
Experience with general ledger and account reconciliations
Prior use of Viewpoint Construction Software a plus
Prior experience in a senior role is preferred
Demonstrated accounts payable experience in accordance with US GAAP, federal and state regulations
Referrals increase your chances of interviewing at Bellingham Marine by 2x.
Get notified about new Accounts Payable Specialist jobs in Jacksonville, FL.
#J-18808-Ljbffr