Gladstone Institutes
Administrative Assistant
Gladstone Institutes, San Francisco, California, United States, 94199
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Administrative Assistant
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Gladstone Institutes Join to apply for the
Administrative Assistant
role at
Gladstone Institutes Get AI-powered advice on this job and more exclusive features. Category:
Administration
Lab/Area:
GIDB Administration
Description:
Who we are:
The Gladstone Institutes is an independent, not-for-profit research institution affiliated with the University of California San Francisco (UCSF), contributing to the health and well-being of all people through research, technology development, education, and outreach in human biology and diseases of the heart, brain, and immune system. Gladstone is composed of 600 employees who receive exceptional benefits. We are located in an award-winning building adjacent to UCSF's Mission Bay Campus. Gladstone has consistently ranked as one of the top places to work in academia in the United States.
About the Role:
The Gladstone Institutes is recruiting a well-organized, highly skilled and motivated Administrative Assistant to provide comprehensive administrative support for the Gladstone Institute of Data Science & Biotechnology. Key duties include managing calendars and schedules, making travel arrangements, coordinating seminars and special events, updating and formatting of supporting documents for grant applications, handling routine correspondence and communications on behalf of the investigators, and managing all office activities. The ideal candidate will be able to pro-actively anticipate needs, prioritize tasks, and use independent judgment to trouble-shoot and solve problems.
What you will do:
Word process, format, organize, proofread and correct correspondence, manuscripts, bibliographies, grants, fellowship applications and other documents, as required. Accurately read and follow procedures and formats for submitting manuscripts, grants, and fellowships. Establish and maintain computerized templates/forms and up to date standard sections for grant applications (e.g., Resources and Environment; Biographical Sketch; Other Support). Maintain lab websites by updating content using WordPress and a file manager. Coordinate institute seminars and special events, including visitor’s travel arrangements and agenda, catering, venue reservations, and flyers. Coordinate travel arrangements and prepare detailed itineraries. Maintain accurate travel records, process reimbursement requests, and track as needed. Maintain investigators’ calendars. Schedule meetings and appointments including pro-actively resolving schedule conflicts and arranging space, refreshments, and transportation, as appropriate. Facilitate communication with other administrative offices such as Accounting, Grants, Human Resources, Philanthropy, IT, Executive Office and Facilities/Operations. Function as external liaison, as appropriate with other universities, research institutes, and government funding offices. Provide department support to postdoctoral scholars and graduate students. Administer purchase order functions. Maintain accurate records and efficient filing system for easy access to key information. Perform other duties as assigned.
What you need:
4+ years relevant experience and a high school diploma, 2+ years relevant experience and AA/AS or BA/BS Experience with complex calendar management. Demonstrated ability to follow detailed directions with accuracy. Ability to multi-task and prioritize. Excellent written and verbal communication skills, including grammar, spelling, and editing. Strong interpersonal skills, ability to communicate in a professional manner with tact and discretion, and ability to work well independently and collaboratively. Creative skills for designing event flyers, website content, and maintaining a positive and attractive work environment. Highly proficient in all aspects of general administrative support. Interview process will include tests for formatting, proofreading, and drafting correspondence.
Hiring Range:
$28.00 hr.-$33.00 hr.
Gladstone Perks & Benefits
People–work with talented, committed, and supportive teammates within an organization that values each member of its community. A meaningful place to grow and learn–whether it’s your professional skills or scientific knowledge, we have the resources and environment to advance either so you can better support Gladstone’s mission to drive a new era of discovery in disease-oriented science and to mentor tomorrow’s leaders in an inspiring and excellent environment. Healthy work/life balance–you are highly engaged and productive at work because you can have time to recharge and enjoy a vibrant life outside of work. Compensation–competitive salary. Title and salary will be commensurate with education and experience. Excellent benefits–generous medical, dental, vision, retirement plan, paid vacation, commuter benefits, access to free shuttle transportation.
Gladstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, medical condition, physical or mental disability, veteran status, sexual orientation, or any other non-job related characteristic. We make all employment decisions so as to further this principle of equal employment. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Research Services Referrals increase your chances of interviewing at Gladstone Institutes by 2x Sign in to set job alerts for “Administrative Assistant” roles.
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Administrative Assistant
role at
Gladstone Institutes Join to apply for the
Administrative Assistant
role at
Gladstone Institutes Get AI-powered advice on this job and more exclusive features. Category:
Administration
Lab/Area:
GIDB Administration
Description:
Who we are:
The Gladstone Institutes is an independent, not-for-profit research institution affiliated with the University of California San Francisco (UCSF), contributing to the health and well-being of all people through research, technology development, education, and outreach in human biology and diseases of the heart, brain, and immune system. Gladstone is composed of 600 employees who receive exceptional benefits. We are located in an award-winning building adjacent to UCSF's Mission Bay Campus. Gladstone has consistently ranked as one of the top places to work in academia in the United States.
About the Role:
The Gladstone Institutes is recruiting a well-organized, highly skilled and motivated Administrative Assistant to provide comprehensive administrative support for the Gladstone Institute of Data Science & Biotechnology. Key duties include managing calendars and schedules, making travel arrangements, coordinating seminars and special events, updating and formatting of supporting documents for grant applications, handling routine correspondence and communications on behalf of the investigators, and managing all office activities. The ideal candidate will be able to pro-actively anticipate needs, prioritize tasks, and use independent judgment to trouble-shoot and solve problems.
What you will do:
Word process, format, organize, proofread and correct correspondence, manuscripts, bibliographies, grants, fellowship applications and other documents, as required. Accurately read and follow procedures and formats for submitting manuscripts, grants, and fellowships. Establish and maintain computerized templates/forms and up to date standard sections for grant applications (e.g., Resources and Environment; Biographical Sketch; Other Support). Maintain lab websites by updating content using WordPress and a file manager. Coordinate institute seminars and special events, including visitor’s travel arrangements and agenda, catering, venue reservations, and flyers. Coordinate travel arrangements and prepare detailed itineraries. Maintain accurate travel records, process reimbursement requests, and track as needed. Maintain investigators’ calendars. Schedule meetings and appointments including pro-actively resolving schedule conflicts and arranging space, refreshments, and transportation, as appropriate. Facilitate communication with other administrative offices such as Accounting, Grants, Human Resources, Philanthropy, IT, Executive Office and Facilities/Operations. Function as external liaison, as appropriate with other universities, research institutes, and government funding offices. Provide department support to postdoctoral scholars and graduate students. Administer purchase order functions. Maintain accurate records and efficient filing system for easy access to key information. Perform other duties as assigned.
What you need:
4+ years relevant experience and a high school diploma, 2+ years relevant experience and AA/AS or BA/BS Experience with complex calendar management. Demonstrated ability to follow detailed directions with accuracy. Ability to multi-task and prioritize. Excellent written and verbal communication skills, including grammar, spelling, and editing. Strong interpersonal skills, ability to communicate in a professional manner with tact and discretion, and ability to work well independently and collaboratively. Creative skills for designing event flyers, website content, and maintaining a positive and attractive work environment. Highly proficient in all aspects of general administrative support. Interview process will include tests for formatting, proofreading, and drafting correspondence.
Hiring Range:
$28.00 hr.-$33.00 hr.
Gladstone Perks & Benefits
People–work with talented, committed, and supportive teammates within an organization that values each member of its community. A meaningful place to grow and learn–whether it’s your professional skills or scientific knowledge, we have the resources and environment to advance either so you can better support Gladstone’s mission to drive a new era of discovery in disease-oriented science and to mentor tomorrow’s leaders in an inspiring and excellent environment. Healthy work/life balance–you are highly engaged and productive at work because you can have time to recharge and enjoy a vibrant life outside of work. Compensation–competitive salary. Title and salary will be commensurate with education and experience. Excellent benefits–generous medical, dental, vision, retirement plan, paid vacation, commuter benefits, access to free shuttle transportation.
Gladstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, medical condition, physical or mental disability, veteran status, sexual orientation, or any other non-job related characteristic. We make all employment decisions so as to further this principle of equal employment. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Research Services Referrals increase your chances of interviewing at Gladstone Institutes by 2x Sign in to set job alerts for “Administrative Assistant” roles.
San Francisco, CA $71,000.00-$116,000.00 2 days ago San Francisco, CA $60,000.00-$80,000.00 3 weeks ago San Francisco, CA $32.00-$60.00 9 hours ago San Francisco, CA $90,000.00-$105,000.00 2 weeks ago Luxury Office Coordinator - San Francisco
San Francisco, CA $74,400.00-$105,250.00 4 days ago San Francisco, CA $40.38-$55.48 3 days ago San Francisco, CA $26.00-$28.00 2 weeks ago San Francisco, CA $79,200.00-$105,600.00 23 hours ago San Francisco, CA $68,000.00-$85,000.00 6 months ago Oakland, CA $88,825.00-$120,175.00 1 month ago San Francisco, CA $75,000.00-$90,000.00 1 day ago San Francisco, CA $70,000.00-$110,000.00 3 days ago San Francisco, CA $47.16-$67.50 2 weeks ago Executive Assistant, eero Internal Operations
San Francisco, CA $40.38-$55.48 2 weeks ago San Francisco, CA $47.16-$67.50 5 hours ago Executive Operations Assistant to the CEO
San Francisco, CA $80,000.00-$90,000.00 2 weeks ago San Francisco, CA $79,100.00-$166,000.00 14 hours ago San Francisco, CA $73,400.00-$126,500.00 6 days ago South San Francisco, CA $100,000.00-$135,000.00 3 weeks ago San Francisco County, CA $60,000.00-$67,000.00 3 weeks ago San Francisco County, CA $48,952.00-$73,428.00 3 weeks ago San Francisco, CA $130,000.00-$140,000.00 2 weeks ago Executive Assistant to Founder - Early Stage Start Up
San Francisco, CA $130,000.00-$160,000.00 3 days ago San Francisco County, CA $85,000.00-$110,000.00 3 weeks ago San Francisco, CA $24.04-$32.45 2 weeks ago San Francisco, CA $90,000.00-$120,000.00 3 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr