University of Nevada, Reno
Administrative Assistant 3 - School of Medicine - Admissions
University of Nevada, Reno, Reno, Nevada, United States, 89501
University of Nevada, Reno School of Medicine
The University of Nevada, Reno School of Medicine (UNR Med) is seeking an Administrative Assistant 3 to join the Admissions team. This position plays a pivotal role in coordinating the medical school admissions interview process and providing comprehensive administrative support across various admissions functions. Reporting directly to the Manager of Medical School Interviews, the Administrative Assistant 3 will manage event logistics, schedule meetings, handle procurement activities, assist with data management, and perform additional administrative duties as required. Key Responsibilities Coordinate and schedule admissions events, meetings, and interview logisticsincluding room and AV setupand prepare materials (agendas, handouts, nametags, signage). Manage applicant and committee datahandle inquiries, send interview invites, track program completion, run reports, update systems, and maintain electronic files. Support meetings: prepare agendas, take minutes, track participant attendance and volunteers via event software; proofread memos and reports and respond to student emails. Verify application requirements for MD and Pre-Med Pathway programs. Provide on-site interview day support, including staff check-in, room setup/cleanup, and event coordination. Track expenses, reconcile P-card activity, manage purchasing and travel authorizations. Order recruitment and office supplies, support student/temp employee logistics, and process expense reimbursements. Required Qualifications Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR One (1) year of experience as an Administrative Assistant II in Nevada State service; OR An equivalent combination of education and experience as described above. Schedule The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs. Compensation Grade Grade 27 In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidates qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01. The Perks of PERS! Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates. Perks of Working at UNR! Health insurance options including dental and vision Life insurance, generous annual and sick leave E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Staff Employees' Council (SEC) represents all Classified employees. Full-Time Equivalent 100.0% Attach the following attachment(s) to your application: Resume/CV
(required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented. Cover Letter
(required) Contact Information for Three Supervisory References
(required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position. Transcripts
(optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position. Veteran Interview Consideration
(optional) To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.). This posting is open until filled. Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
The University of Nevada, Reno School of Medicine (UNR Med) is seeking an Administrative Assistant 3 to join the Admissions team. This position plays a pivotal role in coordinating the medical school admissions interview process and providing comprehensive administrative support across various admissions functions. Reporting directly to the Manager of Medical School Interviews, the Administrative Assistant 3 will manage event logistics, schedule meetings, handle procurement activities, assist with data management, and perform additional administrative duties as required. Key Responsibilities Coordinate and schedule admissions events, meetings, and interview logisticsincluding room and AV setupand prepare materials (agendas, handouts, nametags, signage). Manage applicant and committee datahandle inquiries, send interview invites, track program completion, run reports, update systems, and maintain electronic files. Support meetings: prepare agendas, take minutes, track participant attendance and volunteers via event software; proofread memos and reports and respond to student emails. Verify application requirements for MD and Pre-Med Pathway programs. Provide on-site interview day support, including staff check-in, room setup/cleanup, and event coordination. Track expenses, reconcile P-card activity, manage purchasing and travel authorizations. Order recruitment and office supplies, support student/temp employee logistics, and process expense reimbursements. Required Qualifications Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR One (1) year of experience as an Administrative Assistant II in Nevada State service; OR An equivalent combination of education and experience as described above. Schedule The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs. Compensation Grade Grade 27 In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidates qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01. The Perks of PERS! Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates. Perks of Working at UNR! Health insurance options including dental and vision Life insurance, generous annual and sick leave E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Staff Employees' Council (SEC) represents all Classified employees. Full-Time Equivalent 100.0% Attach the following attachment(s) to your application: Resume/CV
(required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented. Cover Letter
(required) Contact Information for Three Supervisory References
(required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position. Transcripts
(optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position. Veteran Interview Consideration
(optional) To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.). This posting is open until filled. Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.