HIRE360 Partners
Office and Events Coordinator
HIRE360 Partners - Chicago, Illinois, United States, 60290
Work at HIRE360 Partners
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Overview
Join to apply for the
Office and Events Coordinator
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HIRE360 Partners Join to apply for the
Office and Events Coordinator
role at
HIRE360 Partners Get AI-powered advice on this job and more exclusive features. This range is provided by HIRE360 Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$50,000.00/yr - $60,000.00/yr Job Title: Office and Events Coordinator
Salary: $50,000 - $60,000
Department: Administrative
Work Location: Chicago
Reports to: Director of Finance and Operations
Classification: Exempt
Status: Full-time
Employee Type: W-2
Who We Are:
HIRE360 is an industry-led, workforce development nonprofit investing in the communities that call Illinois home. We bring together the largest construction unions, general contractors, and developers to create opportunities in construction for everyone.
Position Summary:
The HIRE360 Office and Events Coordinator is a highly organized, people-focused individual who plays a key role in supporting the smooth operation of our office environment. This individual will handle a variety of administrative, reception, and event coordination tasks that help keep day-to-day activities running efficiently. To succeed in this role, they should have strong time management and communication skills and be comfortable working collaboratively across teams and with external partners. This multifaceted role combines office administration, event coordination, and front desk reception—ideal for someone who thrives in a dynamic, mission-driven environment and enjoys juggling multiple responsibilities.
R
esponsibilities (Essential Duties and Responsibilities):
Reception & Office Management
Serves as receptionist - greets guests, answers phone and manages the front desk in a polite and professional manner Maintains a clean, organized front office and reception area Manages incoming and outgoing mail deliveries Schedules meetings and maintain calendars for staff and conference rooms Orders and tracks inventory of office supplies and coordinates with vendors Helps maintain office equipment (printers, phones, key pads, etc.) Monitors public facing email inboxes and directs inquiries appropriately Supports other departments with administrative tasks as needed
Event Management
Maintains shared calendar and manage events communications and follow-ups Plans and execute on-site events both internal and external Oversees event logistics including space setup, signage, catering, materials and tech needs Coordinates with internal staff, vendors and building personnel for smooth event execution
Preferred knowledge, skills, and abilities:
Minimum of High School education or equivalent Nonprofit experience is a plus Prior workforce development experience
Qualifications (Knowledge, skills, and abilities):
Proficient in Microsoft Office Suite with the ability to learn new databases. Excellent interpersonal skills, communication skills, and team-based project experience. Ability to build positive relationships with colleagues, candidates and stakeholders. Identify and resolve issues efficiently. Detail-oriented with a sense of urgency. Must possess excellent judgment to prioritize work, handle multiple projects at once and meet objectives. Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies. Flexible and a self-starter; able to multi-task while also being highly detail-oriented. Ability to work across teams and with C-Suite leadership
Physical Demands and Work Environment
Talking in-person/on the phone consistently. Stand and lift up to 20 pounds to stock office supplies Involves lifting/moving material for event setup (with support if needed) Frequently move from room to room to accommodate guests
Position Type and Expected Hours of Work
In-person role Monday – Friday. 8:30 am – 4: 30 pm Variable early mornings, evenings or weekends required for events.
Travel
No travel
HIRE360 is an equal opportunity/ADA employer. All federal, state and local and other fair employment standards including EEO and ADA requirements in race, gender, gender identification, religion, national origin, disability, political affiliation, veteran status, veterans or disabled veterans status as found in 41CFR 60-1.4, 60-250.4 and 60-741.4 are herein incorporated by reference. Reasonable accommodations requested by qualified individuals with disabilities will be made in accordance with the Americans with Disabilities Act (ADA) of 1990. HIRE360 encourages applications from all of the above referenced protected and unprotected status groups. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Management and Manufacturing Industries Construction Referrals increase your chances of interviewing at HIRE360 Partners by 2x Sign in to set job alerts for “Event Coordinator” roles.
Chicago, IL $60,000.00-$70,000.00 2 weeks ago Chicago, IL $60,000.00-$72,500.00 2 weeks ago Chicago, IL $60,000.00-$65,000.00 3 weeks ago Chicago, IL $60,000.00-$75,000.00 3 days ago Assistant Director, External Special Events Operations
Chicago, IL $61,200.00-$74,800.00 3 weeks ago Rosemont, IL $59,000.00-$70,000.00 2 weeks ago Greater Chicago Area $22.00-$26.00 5 hours ago Senior Event Manager - Palmer House a Hilton Hotel
Chicago, IL $60,000.00-$80,000.00 2 weeks ago Chicago, IL $60,000.00-$67,000.00 1 month ago Chicago, IL $70,000.00-$75,000.00 3 weeks ago Chicago, IL $68,000.00-$72,000.00 2 weeks ago Day of Wedding Coordinator (Lead & Assistants Needed)
Parkland Event Coordinator - Soldier Field
Chicago, IL $44,625.00-$62,650.00 8 hours ago Chicago, IL $55,000.00-$65,000.00 1 month ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr
Office and Events Coordinator
role at
HIRE360 Partners Join to apply for the
Office and Events Coordinator
role at
HIRE360 Partners Get AI-powered advice on this job and more exclusive features. This range is provided by HIRE360 Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$50,000.00/yr - $60,000.00/yr Job Title: Office and Events Coordinator
Salary: $50,000 - $60,000
Department: Administrative
Work Location: Chicago
Reports to: Director of Finance and Operations
Classification: Exempt
Status: Full-time
Employee Type: W-2
Who We Are:
HIRE360 is an industry-led, workforce development nonprofit investing in the communities that call Illinois home. We bring together the largest construction unions, general contractors, and developers to create opportunities in construction for everyone.
Position Summary:
The HIRE360 Office and Events Coordinator is a highly organized, people-focused individual who plays a key role in supporting the smooth operation of our office environment. This individual will handle a variety of administrative, reception, and event coordination tasks that help keep day-to-day activities running efficiently. To succeed in this role, they should have strong time management and communication skills and be comfortable working collaboratively across teams and with external partners. This multifaceted role combines office administration, event coordination, and front desk reception—ideal for someone who thrives in a dynamic, mission-driven environment and enjoys juggling multiple responsibilities.
R
esponsibilities (Essential Duties and Responsibilities):
Reception & Office Management
Serves as receptionist - greets guests, answers phone and manages the front desk in a polite and professional manner Maintains a clean, organized front office and reception area Manages incoming and outgoing mail deliveries Schedules meetings and maintain calendars for staff and conference rooms Orders and tracks inventory of office supplies and coordinates with vendors Helps maintain office equipment (printers, phones, key pads, etc.) Monitors public facing email inboxes and directs inquiries appropriately Supports other departments with administrative tasks as needed
Event Management
Maintains shared calendar and manage events communications and follow-ups Plans and execute on-site events both internal and external Oversees event logistics including space setup, signage, catering, materials and tech needs Coordinates with internal staff, vendors and building personnel for smooth event execution
Preferred knowledge, skills, and abilities:
Minimum of High School education or equivalent Nonprofit experience is a plus Prior workforce development experience
Qualifications (Knowledge, skills, and abilities):
Proficient in Microsoft Office Suite with the ability to learn new databases. Excellent interpersonal skills, communication skills, and team-based project experience. Ability to build positive relationships with colleagues, candidates and stakeholders. Identify and resolve issues efficiently. Detail-oriented with a sense of urgency. Must possess excellent judgment to prioritize work, handle multiple projects at once and meet objectives. Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies. Flexible and a self-starter; able to multi-task while also being highly detail-oriented. Ability to work across teams and with C-Suite leadership
Physical Demands and Work Environment
Talking in-person/on the phone consistently. Stand and lift up to 20 pounds to stock office supplies Involves lifting/moving material for event setup (with support if needed) Frequently move from room to room to accommodate guests
Position Type and Expected Hours of Work
In-person role Monday – Friday. 8:30 am – 4: 30 pm Variable early mornings, evenings or weekends required for events.
Travel
No travel
HIRE360 is an equal opportunity/ADA employer. All federal, state and local and other fair employment standards including EEO and ADA requirements in race, gender, gender identification, religion, national origin, disability, political affiliation, veteran status, veterans or disabled veterans status as found in 41CFR 60-1.4, 60-250.4 and 60-741.4 are herein incorporated by reference. Reasonable accommodations requested by qualified individuals with disabilities will be made in accordance with the Americans with Disabilities Act (ADA) of 1990. HIRE360 encourages applications from all of the above referenced protected and unprotected status groups. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Management and Manufacturing Industries Construction Referrals increase your chances of interviewing at HIRE360 Partners by 2x Sign in to set job alerts for “Event Coordinator” roles.
Chicago, IL $60,000.00-$70,000.00 2 weeks ago Chicago, IL $60,000.00-$72,500.00 2 weeks ago Chicago, IL $60,000.00-$65,000.00 3 weeks ago Chicago, IL $60,000.00-$75,000.00 3 days ago Assistant Director, External Special Events Operations
Chicago, IL $61,200.00-$74,800.00 3 weeks ago Rosemont, IL $59,000.00-$70,000.00 2 weeks ago Greater Chicago Area $22.00-$26.00 5 hours ago Senior Event Manager - Palmer House a Hilton Hotel
Chicago, IL $60,000.00-$80,000.00 2 weeks ago Chicago, IL $60,000.00-$67,000.00 1 month ago Chicago, IL $70,000.00-$75,000.00 3 weeks ago Chicago, IL $68,000.00-$72,000.00 2 weeks ago Day of Wedding Coordinator (Lead & Assistants Needed)
Parkland Event Coordinator - Soldier Field
Chicago, IL $44,625.00-$62,650.00 8 hours ago Chicago, IL $55,000.00-$65,000.00 1 month ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr