Office Manager Job at Career Group in Santa Clara

Base pay range

$40.00/hr - $60.00/hr

Overview

Our client, an innovative and engaging technology company, is seeking a proactive and detail-oriented Part-Time Office Manager to help build and manage a new office from the ground up. This individual will play a critical role in establishing day-to-day operations and building infrastructure for a brand-new, 8,000 sq ft workspace set to house a hybrid team of 10+ employees. The ideal candidate thrives in fast-paced environments, takes initiative, and is comfortable wearing many hats.

Note: This is an on-site, part-time, 4-6-month contract role located in Santa Clara, CA. Pay will be $40-$60/hr.

Responsibilities

• Assist in the office build-out and setup from the ground up
• Manage lease discussions and negotiate vendor and service contracts
• Handle office supply procurement, pricing, and vendor selection
• Serve as the main point of contact for building management and external partners
• Coordinate stocking and maintenance of office inventory, equipment, and facilities
• Support day-to-day administrative tasks and ensure smooth operations
• Provide light IT support (setting up workstations, liaising with external IT vendors)
• Manage communication tools (Slack, Google Workspace) and ensure system organization
• Track project milestones, timelines, and budgets related to the office setup
• Act as the liaison between internal teams and external vendors to ensure timely project completion

Requirements

• 3+ years of office management or administrative experience, ideally in a start-up or build-out environment
• Strong project management and vendor negotiation skills
• Proficiency in Google Workspace and Slack
• Experience handling lease negotiations and liaising with building/property management
• Comfortable with light IT support and general troubleshooting
• Proactive, solutions-oriented, and able to work independently with minimal oversight
• Excellent written and verbal communication skills
• Must be organized, resourceful, and able to multitask across various areas

Please submit your resume for immediate consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Seniority level

• Associate

Employment type

• Part-time

Job function

• Administrative, Management, and Strategy/Planning
• Industries
• Technology, Information and Media