Red Light Management is hiring: Executive Assistant in Nashville

EXECUTIVE ASSISTANT

Location: Nashville, TN but subject to travel

Employment Type: Full-time

About the Role

I am seeking a highly organized and proactive Executive Assistant to support me as an Artist Manager and Creative Executive across a variety of projects in the Entertainment, Fashion and Brand space. This role requires a professional who excels at managing multiple priorities, handling sensitive information with discretion, and ensuring seamless day-to-day operations for executives.

Key Responsibilities

• Manage executive calendars, appointments, and travel arrangements (domestic & international).
• Act as the primary point of contact between executives and internal/external partners.
• Prepare, review, and edit correspondence, reports, presentations, and meeting materials.
• Update and maintain key materials and files across projects.
• Coordinate board meetings, executive offsites, and company events.
• Screen and prioritize emails, calls, and meeting requests.
• Track deadlines, follow-ups, and deliverables to ensure projects move forward on time.
• Assist with personal tasks or errands as needed and coordinate with executive’s personal assistant.
• Direct and escalate information and issues in line with Executive’s preference and business structure.
• Maintain a high level of confidentiality with sensitive company and personal information.

Qualifications

• Bachelor’s degree or equivalent experience preferred
• 3+ years of experience supporting senior-level executives (C-suite experience a plus; Entertainment Industry experience a plus)
• Excellent organizational, time management, and problem-solving skills
• Strong written and verbal communication abilities
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Slack, Zoom, Google Workspace, etc.), Asana, basic graphic design skills are a plus
• Basic understanding of contracts with the ability to communicate deal points to legal counsel is a plus
• Proven ability to work independently with minimal supervision
• Discretion and professionalism when handling confidential information

Key Competencies

• Proactive & resourceful: Anticipates needs before they arise
• Detail-oriented: Ensures accuracy in all tasks
• Organized: Keeps information organized and current
• Adaptable: Thrives in fast-paced, evolving environments, and is open and curious to new skills and knowledge required to address the tasks at hand
• Relationship-builder: Maintains strong, positive relationships with Executive and Executive’s colleagues, partners, and acquaintances alike.