Colorado
Overview
The Student Activities, Involvement & Leadership Office (SAIL) serves as the main point of contact for Registered Student Organizations (RSOs), student leadership, campus programming, Undergraduate Student Government (USG), and Fraternity & Sorority Life. SAIL provides support and assistance to Mines students through programming, trainings, and engagement opportunities. The department coordinates a range of programs and activities to support the university’s student development and retention efforts. The Associated Students Fee is distributed and reconciled through this department. Under the general supervision of the SAIL Associate Director of Finance & Operations, the Finance Coordinator provides administrative support to the SAIL Office staff including the Director, Associate Directors, Assistant Director, RSO Coordinator, and FSL Coordinator. The Finance Coordinator assists and provides resources to all students and the campus community, aids the Director and the Associate Director with reports and data, and handles transactional activities such as reimbursements, purchase requisitions, contract submissions, invoice reviews, and payment approvals. This position serves as co-advisor to the Student Organizations Finance Committee and oversees 180+ RSOs, providing decisions regarding student travel and enforcing procedural processes. The Finance Coordinator also manages the general administration of the office and is responsible for various report extractions, accessing confidential records using Cognos, and overall office management. The role may require occasional nights and/or weekends to support campus-wide programs such as Homecoming, E-Days, or other SAIL or Mines initiatives. Primary Responsibilities
Responsible for student travel coordination, travel budget approval, and enforcing Mines’ travel policies and procedures; decides appropriateness of travel arrangements and accommodations for student groups and determines when to grant alternate itineraries Collect necessary documentation and information to create travel approvals and reports Ensure Clery Act form submission compliance Meet with student leaders and advisors to inform them of travel policy and regulations Administrative oversight over OreConnect platform used to manage clubs and organizations, campus forms, and budgeting Responsible for CashNet procedures, developing pages, working with partnering offices to build sites, testing, and administration; create and update CashNet pages for student groups Advise and support the Student Organization Finance Committee (SOFC), a governing body responsible for funding and oversight of most student organizations on campus Oversight over Vivenue and the SAIL portion of building ticketing pages and managing accounts Review purchase requests from student groups and oversee the process from start to finish, communicating regularly with partner departments Responsible for RSOs finance and processes trainings and enforcement of Mines and SAIL’s financial policy and procedure guidelines for organizations spending Pull data, create/write reports, and send reports to authorized individuals; responsible for submitting reports to accounting for tax liability assessment Reconciles deposits with RSOs budgets; creates deposits for student organizations and the SAIL office daily Supervise student staff assistants assigned to financial responsibilities, approve student timesheets, and submit student contracts Support all technology functions within SAIL, including digital signage, SAIL website, and Banner software interactions Responsible for branded merchandise orders for RSOs as well as the SAIL office and well versed in campus branding policy and approvals Provides support to the RSO Coordinator and Associate Director of Finance & Operations for all RSO related activity Support the RSO Coordinator with SAIL Front Desk oversight Additional Responsibilities
Support SAIL professional staff as needed in their financial and administrative responsibilities Departmental event scheduling and support Performs other duties as assigned Minimum Qualifications
Education and Experience: Bachelor's Degree in a relevant discipline, or an equivalent combination of education and experience 3-5 years of progressive experience working within a higher education setting; understanding of student services Knowledge, Skills, and Abilities: Thorough knowledge of financial policy needed to grant or deny requests Demonstrated ability to relate to and work with individuals and groups with widely varying backgrounds, perspectives, education, and skills Proficient computer skills with relational database systems Advanced knowledge of MS Office Suite Strong organizational, communication, and interpersonal relationship skills Experience providing an elevated level of customer service and managing escalations and conflict Proven ability to de-escalate challenging situations Multi-tasking and organizational skills with a high attention to detail This is a full-time position that requires some flexible scheduling depending on time of year Preferred Qualifications
Education and Experience: Bookkeeping or accounting experience Base knowledge of diversity and equity principles Experience creating reports and infographics Knowledge, Skills, and Abilities: Proficient with Workday Enterprise Management Experience with Transact/Cashnet Experience with Campus Groups platform or equivalent Knowledge of Acrobat Record keeping Job Demands and Working Conditions
Physical Requirements: Limited physical activity required but will sometimes require event setup, walking, and/or extensive hours standing Work requires limited travel Potential Environmental Conditions/Hazards: Very limited exposure to physical risk Work is normally performed in a typical interior/office work environment Work may require nights and weekends and an altered work schedule Salary and Benefits
$58,485 - $60,102 Mines offers a robust benefits package including flexible health and dental care options, 13 paid holidays per year (including a week-long winter break for the campus), a fully vested retirement plan, tuition benefits (6 credits per year for employees, 50 percent discount for dependents), and a Free RTD Ecopass. All Mines employees also have access to discount programs, free tickets for Mines Athletics home games, access to the Recreation Center and Outdoor Rec Center, and an on-campus daycare center. For more details about benefits, visit mines.edu/human-resources/benefits. How to Apply Complete an online application (personal information, demographic information, veteran status) Upload a resume or CV Upload a cover letter Candidates must be currently authorized to work in the United States. Visa sponsorship is not available. This posting may be used to fill more than one vacancy. References will not be contacted until later in the selection process and you will be informed before that contact is made. Application review will begin
October 15, 2025 . This posting will remain open until filled and may close without notice. For best consideration, apply by October 14, 2025 at 11:59 p.m., as applications received after that date may not be reviewed. It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. Mines will make reasonable accommodations during the employment selection process and within the working environment. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation by contacting our Human Resources team at
or 303.273.3250 for assistance. Successful completion of a background investigation is required for this position. About Mines & Golden, CO
Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have expanded to meet the needs of industry and society. We are No. 36 among public universities (U.S. News and World Report, 2025). Mines is a place where graduates become change makers and problem solvers, with strong returns on investment for talented STEM students. Our campus in Golden, Colorado offers a vibrant community with opportunities for professional development and diverse campus activities. For details about benefits and the workplace, visit Mines resources and career pages. Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems? Look to Mines.
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The Student Activities, Involvement & Leadership Office (SAIL) serves as the main point of contact for Registered Student Organizations (RSOs), student leadership, campus programming, Undergraduate Student Government (USG), and Fraternity & Sorority Life. SAIL provides support and assistance to Mines students through programming, trainings, and engagement opportunities. The department coordinates a range of programs and activities to support the university’s student development and retention efforts. The Associated Students Fee is distributed and reconciled through this department. Under the general supervision of the SAIL Associate Director of Finance & Operations, the Finance Coordinator provides administrative support to the SAIL Office staff including the Director, Associate Directors, Assistant Director, RSO Coordinator, and FSL Coordinator. The Finance Coordinator assists and provides resources to all students and the campus community, aids the Director and the Associate Director with reports and data, and handles transactional activities such as reimbursements, purchase requisitions, contract submissions, invoice reviews, and payment approvals. This position serves as co-advisor to the Student Organizations Finance Committee and oversees 180+ RSOs, providing decisions regarding student travel and enforcing procedural processes. The Finance Coordinator also manages the general administration of the office and is responsible for various report extractions, accessing confidential records using Cognos, and overall office management. The role may require occasional nights and/or weekends to support campus-wide programs such as Homecoming, E-Days, or other SAIL or Mines initiatives. Primary Responsibilities
Responsible for student travel coordination, travel budget approval, and enforcing Mines’ travel policies and procedures; decides appropriateness of travel arrangements and accommodations for student groups and determines when to grant alternate itineraries Collect necessary documentation and information to create travel approvals and reports Ensure Clery Act form submission compliance Meet with student leaders and advisors to inform them of travel policy and regulations Administrative oversight over OreConnect platform used to manage clubs and organizations, campus forms, and budgeting Responsible for CashNet procedures, developing pages, working with partnering offices to build sites, testing, and administration; create and update CashNet pages for student groups Advise and support the Student Organization Finance Committee (SOFC), a governing body responsible for funding and oversight of most student organizations on campus Oversight over Vivenue and the SAIL portion of building ticketing pages and managing accounts Review purchase requests from student groups and oversee the process from start to finish, communicating regularly with partner departments Responsible for RSOs finance and processes trainings and enforcement of Mines and SAIL’s financial policy and procedure guidelines for organizations spending Pull data, create/write reports, and send reports to authorized individuals; responsible for submitting reports to accounting for tax liability assessment Reconciles deposits with RSOs budgets; creates deposits for student organizations and the SAIL office daily Supervise student staff assistants assigned to financial responsibilities, approve student timesheets, and submit student contracts Support all technology functions within SAIL, including digital signage, SAIL website, and Banner software interactions Responsible for branded merchandise orders for RSOs as well as the SAIL office and well versed in campus branding policy and approvals Provides support to the RSO Coordinator and Associate Director of Finance & Operations for all RSO related activity Support the RSO Coordinator with SAIL Front Desk oversight Additional Responsibilities
Support SAIL professional staff as needed in their financial and administrative responsibilities Departmental event scheduling and support Performs other duties as assigned Minimum Qualifications
Education and Experience: Bachelor's Degree in a relevant discipline, or an equivalent combination of education and experience 3-5 years of progressive experience working within a higher education setting; understanding of student services Knowledge, Skills, and Abilities: Thorough knowledge of financial policy needed to grant or deny requests Demonstrated ability to relate to and work with individuals and groups with widely varying backgrounds, perspectives, education, and skills Proficient computer skills with relational database systems Advanced knowledge of MS Office Suite Strong organizational, communication, and interpersonal relationship skills Experience providing an elevated level of customer service and managing escalations and conflict Proven ability to de-escalate challenging situations Multi-tasking and organizational skills with a high attention to detail This is a full-time position that requires some flexible scheduling depending on time of year Preferred Qualifications
Education and Experience: Bookkeeping or accounting experience Base knowledge of diversity and equity principles Experience creating reports and infographics Knowledge, Skills, and Abilities: Proficient with Workday Enterprise Management Experience with Transact/Cashnet Experience with Campus Groups platform or equivalent Knowledge of Acrobat Record keeping Job Demands and Working Conditions
Physical Requirements: Limited physical activity required but will sometimes require event setup, walking, and/or extensive hours standing Work requires limited travel Potential Environmental Conditions/Hazards: Very limited exposure to physical risk Work is normally performed in a typical interior/office work environment Work may require nights and weekends and an altered work schedule Salary and Benefits
$58,485 - $60,102 Mines offers a robust benefits package including flexible health and dental care options, 13 paid holidays per year (including a week-long winter break for the campus), a fully vested retirement plan, tuition benefits (6 credits per year for employees, 50 percent discount for dependents), and a Free RTD Ecopass. All Mines employees also have access to discount programs, free tickets for Mines Athletics home games, access to the Recreation Center and Outdoor Rec Center, and an on-campus daycare center. For more details about benefits, visit mines.edu/human-resources/benefits. How to Apply Complete an online application (personal information, demographic information, veteran status) Upload a resume or CV Upload a cover letter Candidates must be currently authorized to work in the United States. Visa sponsorship is not available. This posting may be used to fill more than one vacancy. References will not be contacted until later in the selection process and you will be informed before that contact is made. Application review will begin
October 15, 2025 . This posting will remain open until filled and may close without notice. For best consideration, apply by October 14, 2025 at 11:59 p.m., as applications received after that date may not be reviewed. It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. Mines will make reasonable accommodations during the employment selection process and within the working environment. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation by contacting our Human Resources team at
or 303.273.3250 for assistance. Successful completion of a background investigation is required for this position. About Mines & Golden, CO
Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have expanded to meet the needs of industry and society. We are No. 36 among public universities (U.S. News and World Report, 2025). Mines is a place where graduates become change makers and problem solvers, with strong returns on investment for talented STEM students. Our campus in Golden, Colorado offers a vibrant community with opportunities for professional development and diverse campus activities. For details about benefits and the workplace, visit Mines resources and career pages. Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems? Look to Mines.
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