State of Colorado
Overview
The Student Activities, Involvement & Leadership Office (SAIL) serves as the main point of contact for all things related to Registered Student Organizations (RSOs), student leadership, campus programming, Undergraduate Student Government (USG), and Fraternity & Sorority Life. SAIL provides support and assistance to Mines students in a variety of ways through programming, trainings, and engagement opportunities. SAIL coordinates a range of programs and activities to serve the university’s student development and retention efforts. Additionally, the Associated Students Fee is distributed and reconciled through this department. Under the general supervision of the SAIL Associate Director of Finance & Operations, the Finance Coordinator provides administrative support to the SAIL Office staff including but not limited to the Director, Associate Directors, Assistant Director, RSO Coordinator, and FSL Coordinator. The Finance Coordinator provides assistance and resources to all students and the campus community. The SAIL Finance Coordinator aids the Director and the Associate Director with reports, data compilation, and transactional activities such as reimbursements, purchase requisitions, contract submissions, invoice review and payment approvals, among others. This position serves as co-advisor to the Student Organizations Finance Committee and will oversee and be in frequent contact with all 180+ RSOs providing decisions regarding student travel and enforcing procedural processes. The Finance Coordinator will also manage the general administration of the office. Additionally, the position is responsible for various report extractions, accessing confidential records utilizing COGNOS, and providing overall office management. The Finance Coordinator may be required occasionally to work nights and/or weekends to support campus-wide programs such as Homecoming, E-Days, or other SAIL or Mines initiatives. Primary Responsibilities
Responsible for student travel coordination, travel budget approval, and enforcing and upholding Mines’ travel policies and procedures; the Coordinator decides appropriateness of travel arrangements and accommodations for student groups and determines when to grant alternate itineraries
Collect necessary documentation and information to create travel approvals and reports
Ensures Clery Act form submission compliance
Meets with student leaders and advisors to inform them of travel policy and regulations
Administrative oversight over OreConnect platform used to manage all clubs and organizations, campus forms, and budgeting
Responsible for CashNet procedures, developing pages, working with partnering offices to build sites, testing, and administration; create and update CashNet pages for student groups
Advise and support the Student Organization Finance Committee (SOFC), a governing body responsible for funding and oversight of most student organizations on campus
Oversight over Vivenue and the SAIL portion of building ticketing pages and managing accounts
Review purchase requests from student groups and oversee the process from start to finish, communicating regularly with partner departments
Responsible for RSOs finance and processes trainings and enforcement of Mines and SAIL’s financial policy and procedure guidelines for organizations spending
Pull data, create/write reports, and send reports to authorized individuals; responsible for submitting reports to accounting for tax liability assessment
Reconciles deposits with RSOs budgets; creates deposits for student organizations and the SAIL office daily
Supervise student staff assistants assigned to financial responsibilities, approve student timesheets, and submit student contracts
Support all technology functions within SAIL, including digital signage, SAIL website, and Banner software interactions
Responsible for branded merchandise orders for RSOs as well as the SAIL office and well versed in campus branding policy and approvals
Provides support to the RSO Coordinator and Associate Director of Finance & Operations for all RSO related activity
Support the RSO Coordinator with SAIL Front Desk oversite
Additional responsibilities
Support SAIL professional staff as needed in their financial and administrative responsibilities
Departmental event scheduling and support
Performs other duties as assigned
Minimum Qualifications
Education and Experience: Bachelor's Degree in a relevant discipline, or an equivalent combination of education and experience
3-5 years of progressive experience working within a higher education setting; understanding of student services
Knowledge, Skills, and Abilities: Thorough knowledge of financial policy needed to grant or deny requests
Demonstrated ability to relate to and work with individuals and groups with widely varying backgrounds, perspectives, education, and skills.
Proficient computer skills with relational database systems.
Advanced knowledge of MS Office Suite
Strong organizational, communication, and interpersonal relationship skills.
Experience providing an elevated level of customer service and managing escalations and conflict
Proven ability to de-escalate challenging situations
Multi-tasking and organizational skills with a high attention to detail
This is a full-time position that requires some flexible scheduling depending on time of year
Preferred Qualifications
Education and Experience: Bookkeeping or accounting experience
Base knowledge of diversity and equity principles
Experience creating reports and infographics
Knowledge, Skills, and Abilities: Proficient with Workday Enterprise Management
Experience with Transact/Cashnet
Experience with Campus Groups platform or equivalent
Knowledge of Acrobat
Record keeping
Job Demands and Working Conditions
Physical Requirements: Limited physical activity required but will sometimes require event setup, walking, and/or extensive hours standing
Work requires limited travel
Potential Environmental Conditions/Hazards: Very limited exposure to physical risk
Work is normally performed in a typical interior/office work environment
Work will sometimes require nights and weekends and an altered work schedule
Salary and Benefits
$58,485 - $60,102 Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees. Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes: Flexible health and dental care options Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus. Fully vested retirement plan on first day of employment, with generous employer contribution Tuition benefits (6 credits per year for employees, 50 percent discount for dependents) Free RTD Ecopass All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on-campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits. How to Apply
Complete an online application (personal information, demographic information, veteran status) Upload a resume or CV
Upload a cover letter
Candidates must be currently authorized to work in the United States. Visa sponsorship is not available for this position. This posting may be used to fill more than one vacancy based on business needs. References will not be contacted until later in the selection process and you will be informed before that contact is made. Application review will begin
October 15, 2025 . This posting will remain open until filled and may close without notice. For best consideration, apply by October 14, 2025 at 11:59 p.m. as applications received after that date may not be reviewed. It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance. Successful completion of a background investigation is required for this position. About Mines & Golden, CO
Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 36 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology, engineering and math (U.S. News and World Report, 2025). Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment for talented STEM students of all backgrounds. At the same time, Mines faculty members are pushing their fields in new directions. We are located in Golden, Colorado, with access to Denver and the Rocky Mountains and a community that supports professional development and engagement. Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a community where our individual perspectives and experiences enrich the educational and work experience? Look to Mines.
#J-18808-Ljbffr
The Student Activities, Involvement & Leadership Office (SAIL) serves as the main point of contact for all things related to Registered Student Organizations (RSOs), student leadership, campus programming, Undergraduate Student Government (USG), and Fraternity & Sorority Life. SAIL provides support and assistance to Mines students in a variety of ways through programming, trainings, and engagement opportunities. SAIL coordinates a range of programs and activities to serve the university’s student development and retention efforts. Additionally, the Associated Students Fee is distributed and reconciled through this department. Under the general supervision of the SAIL Associate Director of Finance & Operations, the Finance Coordinator provides administrative support to the SAIL Office staff including but not limited to the Director, Associate Directors, Assistant Director, RSO Coordinator, and FSL Coordinator. The Finance Coordinator provides assistance and resources to all students and the campus community. The SAIL Finance Coordinator aids the Director and the Associate Director with reports, data compilation, and transactional activities such as reimbursements, purchase requisitions, contract submissions, invoice review and payment approvals, among others. This position serves as co-advisor to the Student Organizations Finance Committee and will oversee and be in frequent contact with all 180+ RSOs providing decisions regarding student travel and enforcing procedural processes. The Finance Coordinator will also manage the general administration of the office. Additionally, the position is responsible for various report extractions, accessing confidential records utilizing COGNOS, and providing overall office management. The Finance Coordinator may be required occasionally to work nights and/or weekends to support campus-wide programs such as Homecoming, E-Days, or other SAIL or Mines initiatives. Primary Responsibilities
Responsible for student travel coordination, travel budget approval, and enforcing and upholding Mines’ travel policies and procedures; the Coordinator decides appropriateness of travel arrangements and accommodations for student groups and determines when to grant alternate itineraries
Collect necessary documentation and information to create travel approvals and reports
Ensures Clery Act form submission compliance
Meets with student leaders and advisors to inform them of travel policy and regulations
Administrative oversight over OreConnect platform used to manage all clubs and organizations, campus forms, and budgeting
Responsible for CashNet procedures, developing pages, working with partnering offices to build sites, testing, and administration; create and update CashNet pages for student groups
Advise and support the Student Organization Finance Committee (SOFC), a governing body responsible for funding and oversight of most student organizations on campus
Oversight over Vivenue and the SAIL portion of building ticketing pages and managing accounts
Review purchase requests from student groups and oversee the process from start to finish, communicating regularly with partner departments
Responsible for RSOs finance and processes trainings and enforcement of Mines and SAIL’s financial policy and procedure guidelines for organizations spending
Pull data, create/write reports, and send reports to authorized individuals; responsible for submitting reports to accounting for tax liability assessment
Reconciles deposits with RSOs budgets; creates deposits for student organizations and the SAIL office daily
Supervise student staff assistants assigned to financial responsibilities, approve student timesheets, and submit student contracts
Support all technology functions within SAIL, including digital signage, SAIL website, and Banner software interactions
Responsible for branded merchandise orders for RSOs as well as the SAIL office and well versed in campus branding policy and approvals
Provides support to the RSO Coordinator and Associate Director of Finance & Operations for all RSO related activity
Support the RSO Coordinator with SAIL Front Desk oversite
Additional responsibilities
Support SAIL professional staff as needed in their financial and administrative responsibilities
Departmental event scheduling and support
Performs other duties as assigned
Minimum Qualifications
Education and Experience: Bachelor's Degree in a relevant discipline, or an equivalent combination of education and experience
3-5 years of progressive experience working within a higher education setting; understanding of student services
Knowledge, Skills, and Abilities: Thorough knowledge of financial policy needed to grant or deny requests
Demonstrated ability to relate to and work with individuals and groups with widely varying backgrounds, perspectives, education, and skills.
Proficient computer skills with relational database systems.
Advanced knowledge of MS Office Suite
Strong organizational, communication, and interpersonal relationship skills.
Experience providing an elevated level of customer service and managing escalations and conflict
Proven ability to de-escalate challenging situations
Multi-tasking and organizational skills with a high attention to detail
This is a full-time position that requires some flexible scheduling depending on time of year
Preferred Qualifications
Education and Experience: Bookkeeping or accounting experience
Base knowledge of diversity and equity principles
Experience creating reports and infographics
Knowledge, Skills, and Abilities: Proficient with Workday Enterprise Management
Experience with Transact/Cashnet
Experience with Campus Groups platform or equivalent
Knowledge of Acrobat
Record keeping
Job Demands and Working Conditions
Physical Requirements: Limited physical activity required but will sometimes require event setup, walking, and/or extensive hours standing
Work requires limited travel
Potential Environmental Conditions/Hazards: Very limited exposure to physical risk
Work is normally performed in a typical interior/office work environment
Work will sometimes require nights and weekends and an altered work schedule
Salary and Benefits
$58,485 - $60,102 Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees. Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes: Flexible health and dental care options Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus. Fully vested retirement plan on first day of employment, with generous employer contribution Tuition benefits (6 credits per year for employees, 50 percent discount for dependents) Free RTD Ecopass All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on-campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits. How to Apply
Complete an online application (personal information, demographic information, veteran status) Upload a resume or CV
Upload a cover letter
Candidates must be currently authorized to work in the United States. Visa sponsorship is not available for this position. This posting may be used to fill more than one vacancy based on business needs. References will not be contacted until later in the selection process and you will be informed before that contact is made. Application review will begin
October 15, 2025 . This posting will remain open until filled and may close without notice. For best consideration, apply by October 14, 2025 at 11:59 p.m. as applications received after that date may not be reviewed. It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance. Successful completion of a background investigation is required for this position. About Mines & Golden, CO
Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 36 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology, engineering and math (U.S. News and World Report, 2025). Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment for talented STEM students of all backgrounds. At the same time, Mines faculty members are pushing their fields in new directions. We are located in Golden, Colorado, with access to Denver and the Rocky Mountains and a community that supports professional development and engagement. Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a community where our individual perspectives and experiences enrich the educational and work experience? Look to Mines.
#J-18808-Ljbffr