Colorado Department of Revenue
Department Information
Colorado Department of Revenue. This recruitment may be used to fill multiple vacancies. This position is open to current Colorado residents only. Hybrid position, 1 day per month in the office. Opt in below to receive text message updates on CDHS recruiting events!
Description of Job The Contract Monitor position is responsible for conducting a set of documented, planned, ongoing, and periodic activities to ensure that vendors comply with fiscal and programmatic agreements, terms and conditions, as well as any relevant laws and regulations. The position requires an understanding of all contract terms and conditions, the ability to communicate contract requirements to all parties involved, and accountability for overseeing the vendor’s performance under their contract. The position must maintain current knowledge of department contract monitoring policy and guidance, and laws, rules, and policies associated with procurement and contracting as required by the funding source. The position works closely with program and fiscal staff and makes recommendations to improve programmatic and fiscal contract monitoring practices and documentation. This position primarily monitors 988 contracts, funded by the Substance Abuse & Mental Health Services Agency 988 Cooperative Agreement and the 988 Crisis Hotline Surcharge funding to ensure contract requirements are met, all goods and/or services are delivered in a timely manner, documentation is received and filed appropriately and the financial interests of all parties are protected.
Job Duties
Assist with developing and maintaining a communication plan with current contact information for the monitoring team and the entity with which the 988 Enterprise holds a contract.
Monitor contracts according to financial and program risk ratings.
Ensure each file has documentation for risk ratings assigned to contractors.
Coordinate and conduct post‑award meetings with each contractor to communicate agreement expectations, department points of contact, methods of monitoring and evaluation, etc.
Follow documentation and tracking procedures for logging communications and deliverables. Duties for assessing contractor compliance with BHA standards and other contractual provisions include:
Requesting and receiving ongoing performance data from contractors;
Analyzing invoices, data, and reports to detect potential areas of noncompliance;
Logging and documenting all performance‑related communication to contractors and their responses;
Making overall assessments of contractor programmatic performance.
Monitor and track spending on all contract budgets through invoice reviews and regular reconciliations between program staff, fiscal staff, and contractors.
Responsible for detailed invoice review, thorough examination of all source‑level backup documentation provided by the contractor as well as organization and retention of all contract‑related documents.
Complete invoice review process from start to finish including working with authorized program signing officials to finalize the review and invoice checklist before sending it to fiscal for processing.
Inspect and approve the final goods and/or services receipts, and supporting documentation concerning invoices.
Plan, schedule, and conduct site visits (when warranted), utilizing program/division/department standardized approaches including examining records, interviews of key contractor staff, and direct observation of performance. Document and save site visit notifications, agendas, reports, and/or notes.
Ongoing analysis and tracking of process and outcome data submitted to observe contractor performance.
Organize, schedule, conduct, and document contractor performance evaluations.
Contract close‑out responsibilities include receiving all deliverables and final invoices, completing the final performance evaluation, and ensuring the contract file is complete before final payment.
Determine which financial mechanism is required to procure each deliverable and collaborate with the 988 Contract Administrator when procuring goods and services.
Prepare, distribute, collect, and present funding opportunities to the 988 Director; determining funding amounts and the required performance needed for grant compliance.
Review proposals and determine each vendor’s ability to perform work as proposed. Assist program in preparing a Statement of Work (SOW) and budget, offering support throughout the contract negotiating process.
Understand how legislative requirements apply to the SOW and ensure their inclusion. Be prepared to identify applicable sections of long‑bill form legislation and write contract language matching statute.
Once vendors have been identified to complete required work, educate and monitor SOWs, answer questions regarding contract and fiscal compliance, and assist in the identification of services to be completed and what reporting is required.
This position may be called upon to perform tasks or undertake special assignments or projects deemed necessary by BHA, but not specifically referenced in the above duties—other duties as assigned.
Experience and Education Minimum qualifications: Six years of relevant experience in an occupation related to contract administration, procurement, or program management; or an equivalent combination of education and experience totaling six years.
Preferred Experience Areas
Behavioral health or human services contracting, fiscal monitoring, performance evaluation, and vendor relations.
Preferred Degree Areas
Business Administration, Public Administration, Behavioral Health Administration, or a related field.
Preferred Qualifications and Essential Competencies
Deep knowledge of state fiscal rules, procurement processes, and contract compliance.
Experience conducting fiscal and programmatic monitoring for grants or contracts in human services or behavioral health.
Skill in interpreting contract terms, identifying risk, and implementing corrective action.
Strong data management, documentation, and analytical abilities.
Excellent communication skills for vendor coordination and internal collaboration.
Proven ability to manage multiple contracts and priorities simultaneously.
Conditions of Employment
Standard background check and references required.
Motor Vehicle Check, if the employee will drive a state‑owned vehicle, either in an ongoing capacity or on occasion for training/meetings/client visits.
Must possess a valid, non‑restricted Colorado Driver’s License or a non‑restricted U.S. Driver's License for positions within 30 miles of the CO state border.
Out‑of‑State Driver’s License holders must obtain a valid, non‑restricted Colorado Driver’s License within 30 days of employment start date.
This position travels to various meetings, trainings, and on‑site monitoring visits.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose that information on the application and explain why it does not disqualify them. They must provide their employee number from prior State employment. Otherwise, they may be disqualified from future State employment with CDHS.
Benefits
Retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans.
Medical and dental health plans.
Employer‑supplemented Health Savings Account.
Paid life insurance.
Short‑ and long‑term disability coverage.
11 paid holidays per year plus vacation and sick leave.
State of Colorado Employee BenefitHub Resource Center.
Employee Wellness program.
Excellent work‑life programs, such as flexible schedules, training, and more.
Remote work arrangements for eligible positions.
Possibility of Public Service Loan Forgiveness Program.
Our Values
We believe in a people‑first approach: We prioritize the needs, well‑being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
ADA Accommodations CDHS is committed to a Colorado for ALL qualified individuals. Our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment. This includes completing the application process, interviewing, completing any pre‑employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to cdhs_ada@state.co.us.
EEO Statement The State of Colorado is an equal opportunity employer. We are committed to increasing a “Colorado for ALL” of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. In all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
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Description of Job The Contract Monitor position is responsible for conducting a set of documented, planned, ongoing, and periodic activities to ensure that vendors comply with fiscal and programmatic agreements, terms and conditions, as well as any relevant laws and regulations. The position requires an understanding of all contract terms and conditions, the ability to communicate contract requirements to all parties involved, and accountability for overseeing the vendor’s performance under their contract. The position must maintain current knowledge of department contract monitoring policy and guidance, and laws, rules, and policies associated with procurement and contracting as required by the funding source. The position works closely with program and fiscal staff and makes recommendations to improve programmatic and fiscal contract monitoring practices and documentation. This position primarily monitors 988 contracts, funded by the Substance Abuse & Mental Health Services Agency 988 Cooperative Agreement and the 988 Crisis Hotline Surcharge funding to ensure contract requirements are met, all goods and/or services are delivered in a timely manner, documentation is received and filed appropriately and the financial interests of all parties are protected.
Job Duties
Assist with developing and maintaining a communication plan with current contact information for the monitoring team and the entity with which the 988 Enterprise holds a contract.
Monitor contracts according to financial and program risk ratings.
Ensure each file has documentation for risk ratings assigned to contractors.
Coordinate and conduct post‑award meetings with each contractor to communicate agreement expectations, department points of contact, methods of monitoring and evaluation, etc.
Follow documentation and tracking procedures for logging communications and deliverables. Duties for assessing contractor compliance with BHA standards and other contractual provisions include:
Requesting and receiving ongoing performance data from contractors;
Analyzing invoices, data, and reports to detect potential areas of noncompliance;
Logging and documenting all performance‑related communication to contractors and their responses;
Making overall assessments of contractor programmatic performance.
Monitor and track spending on all contract budgets through invoice reviews and regular reconciliations between program staff, fiscal staff, and contractors.
Responsible for detailed invoice review, thorough examination of all source‑level backup documentation provided by the contractor as well as organization and retention of all contract‑related documents.
Complete invoice review process from start to finish including working with authorized program signing officials to finalize the review and invoice checklist before sending it to fiscal for processing.
Inspect and approve the final goods and/or services receipts, and supporting documentation concerning invoices.
Plan, schedule, and conduct site visits (when warranted), utilizing program/division/department standardized approaches including examining records, interviews of key contractor staff, and direct observation of performance. Document and save site visit notifications, agendas, reports, and/or notes.
Ongoing analysis and tracking of process and outcome data submitted to observe contractor performance.
Organize, schedule, conduct, and document contractor performance evaluations.
Contract close‑out responsibilities include receiving all deliverables and final invoices, completing the final performance evaluation, and ensuring the contract file is complete before final payment.
Determine which financial mechanism is required to procure each deliverable and collaborate with the 988 Contract Administrator when procuring goods and services.
Prepare, distribute, collect, and present funding opportunities to the 988 Director; determining funding amounts and the required performance needed for grant compliance.
Review proposals and determine each vendor’s ability to perform work as proposed. Assist program in preparing a Statement of Work (SOW) and budget, offering support throughout the contract negotiating process.
Understand how legislative requirements apply to the SOW and ensure their inclusion. Be prepared to identify applicable sections of long‑bill form legislation and write contract language matching statute.
Once vendors have been identified to complete required work, educate and monitor SOWs, answer questions regarding contract and fiscal compliance, and assist in the identification of services to be completed and what reporting is required.
This position may be called upon to perform tasks or undertake special assignments or projects deemed necessary by BHA, but not specifically referenced in the above duties—other duties as assigned.
Experience and Education Minimum qualifications: Six years of relevant experience in an occupation related to contract administration, procurement, or program management; or an equivalent combination of education and experience totaling six years.
Preferred Experience Areas
Behavioral health or human services contracting, fiscal monitoring, performance evaluation, and vendor relations.
Preferred Degree Areas
Business Administration, Public Administration, Behavioral Health Administration, or a related field.
Preferred Qualifications and Essential Competencies
Deep knowledge of state fiscal rules, procurement processes, and contract compliance.
Experience conducting fiscal and programmatic monitoring for grants or contracts in human services or behavioral health.
Skill in interpreting contract terms, identifying risk, and implementing corrective action.
Strong data management, documentation, and analytical abilities.
Excellent communication skills for vendor coordination and internal collaboration.
Proven ability to manage multiple contracts and priorities simultaneously.
Conditions of Employment
Standard background check and references required.
Motor Vehicle Check, if the employee will drive a state‑owned vehicle, either in an ongoing capacity or on occasion for training/meetings/client visits.
Must possess a valid, non‑restricted Colorado Driver’s License or a non‑restricted U.S. Driver's License for positions within 30 miles of the CO state border.
Out‑of‑State Driver’s License holders must obtain a valid, non‑restricted Colorado Driver’s License within 30 days of employment start date.
This position travels to various meetings, trainings, and on‑site monitoring visits.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose that information on the application and explain why it does not disqualify them. They must provide their employee number from prior State employment. Otherwise, they may be disqualified from future State employment with CDHS.
Benefits
Retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans.
Medical and dental health plans.
Employer‑supplemented Health Savings Account.
Paid life insurance.
Short‑ and long‑term disability coverage.
11 paid holidays per year plus vacation and sick leave.
State of Colorado Employee BenefitHub Resource Center.
Employee Wellness program.
Excellent work‑life programs, such as flexible schedules, training, and more.
Remote work arrangements for eligible positions.
Possibility of Public Service Loan Forgiveness Program.
Our Values
We believe in a people‑first approach: We prioritize the needs, well‑being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
ADA Accommodations CDHS is committed to a Colorado for ALL qualified individuals. Our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment. This includes completing the application process, interviewing, completing any pre‑employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to cdhs_ada@state.co.us.
EEO Statement The State of Colorado is an equal opportunity employer. We are committed to increasing a “Colorado for ALL” of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. In all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
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